{ "tag": [ "compiled" ], "id": "ocds-kuma6s-140983-2025-07-08T00:00:00Z", "date": "2025-07-08T00:00:00Z", "ocid": "ocds-kuma6s-140983", "initiationType": "tender", "parties": [ { "id": "org-2", "name": "High Court", "identifier": { "legalName": "High Court" }, "address": { "streetAddress": "Royal Courts of Justice, The Strand", "locality": "London", "region": "UKL14", "postalCode": "WC2A 2LL" }, "contactPoint": { "email": "donna.murphy@pembrokeshire.gov.uk", "telephone": "+44 2079477501", "faxNumber": "+44 1437776510" }, "roles": [ "reviewBody" ], "details": { "classifications": [ { "id": "Regional or local authority", "scheme": "TED_CA_TYPE" }, { "id": "09", "description": "Education", "scheme": "COFOG" } ], "url": "https://www.pembrokeshire.gov.uk" } }, { "id": "org-13", "name": "Pembrokeshire County Council", "identifier": { "legalName": "Pembrokeshire County Council" }, "address": { "streetAddress": "County Hall, Haverfordwest", "locality": "Pembrokeshire", "region": "UKL14", "postalCode": "SA61 1TP" }, "contactPoint": { "email": "donna.murphy@pembrokeshire.gov.uk", "telephone": "+44 1437775905", "faxNumber": "+44 1437776510", "url": "https://etenderwales.bravosolution.co.uk/home.html" }, "roles": [ "buyer" ], "details": { "classifications": [ { "id": "Regional or local authority", "scheme": "TED_CA_TYPE" }, { "id": "09", "description": "Education", "scheme": "COFOG" }, { "id": "01", "description": "General public services", "scheme": "COFOG" } ], "url": "https://www.pembrokeshire.gov.uk" } }, { "id": "org-297", "name": "Pembrokeshire County Council", "identifier": { "legalName": "Pembrokeshire County Council" }, "address": { "streetAddress": "County Hall, Haverfordwest", "locality": "Pembrokeshire", "region": "UKL14", "postalCode": "SA61 1TP" }, "contactPoint": { "email": "nigel.morgan@pembrokeshire.gov.uk", "telephone": "+44 1437775905", "faxNumber": "+44 1437776510" }, "roles": [ "buyer" ], "details": { "classifications": [ { "id": "Regional or local authority", "scheme": "TED_CA_TYPE" }, { "id": "09", "description": "Education", "scheme": "COFOG" }, { "id": "01", "description": "General public services", "scheme": "COFOG" } ] } }, { "id": "org-316", "name": "Haven Systems Ltd", "identifier": { "legalName": "Haven Systems Ltd" }, "address": { "streetAddress": "Vine Road, Johnston", "locality": "Haverfordwest", "region": "UKL14", "postalCode": "SA623NZ" }, "roles": [ "supplier" ], "details": { "scale": "sme" } }, { "id": "org-3", "name": "High Court", "identifier": { "legalName": "High Court" }, "address": { "streetAddress": "Royal Courts of Justice, The Strand", "locality": "London", "postalCode": "WC2A 2LL" }, "contactPoint": { "telephone": "+44 2079477501" }, "roles": [ "reviewBody", "mediationBody", "reviewContactPoint" ] } ], "buyer": { "name": "Pembrokeshire County Council", "id": "org-297" }, "planning": { "documents": [ { "id": "APR475936", "documentType": "plannedProcurementNotice", "title": "Provision of a Cashless Catering System", "description": "Initially, the Council is seeking tenders for the supply and installation of a centralised cashless catering and nutritional analysis system in all schools and mobile units", "url": "https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=APR475936", "format": "text/html" } ] }, "tender": { "id": "ocds-kuma6s-140983-tender-153192-PROC/2324/154", "title": "Provision of a Cashless Catering System", "description": "Pembrokeshire County Council operates a centrally managed catering service. This service currently provides catering arrangements for 52 primary schools, 3 middle schools, 5 secondary schools, 1 special school and 1 pupil learning centre. In addition to its school settings the Council also has 2 mobile units which provide catering for outdoor events. Initially the Council is seeking tenders for the supply and installation of a centralised Cashless Catering system in all education settings and mobile units.", "status": "complete", "items": [ { "id": "1", "additionalClassifications": [ { "id": "55520000", "scheme": "CPV" }, { "id": "55524000", "scheme": "CPV" }, { "id": "48444000", "scheme": "CPV" }, { "id": "48110000", "scheme": "CPV" }, { "id": "30142000", "scheme": "CPV" }, { "id": "72514000", "scheme": "CPV" }, { "id": "55512000", "scheme": "CPV" }, { "id": "48000000", "scheme": "CPV" } ], "deliveryLocation": { "description": "Pembrokeshire" }, "deliveryAddresses": [ { "region": "UKL14" }, { "region": "UKL14" }, { "region": "UKL14" } ], "relatedLot": "1" } ], "value": { "amount": 500000, "currency": "GBP" }, "mainProcurementCategory": "goods", "lots": [ { "id": "1", "description": "Initially the Council is seeking tenders for the supply and installation of a centralised Cashless Catering system in all education settings and mobile units. The new system must improve the management information in relation to the following: - Improved uptake of school meals in secondary schools. - A reduced risk of errors in ordering in each establishment. - A more stable and reliable system within schools, which will reduce queuing and improve the overall dining experience. - Improved monitoring by service management to drive down waste and costs. The successful supplier will be responsible for migrating Pembrokeshire County Council's existing data for pupils into the new system by no later than 1st September 2025", "status": "complete", "options": { "description": "Option to purchase Nutritional Analysis Software and Secondary and Middle School pre-order Software." }, "hasOptions": true, "submissionTerms": { "variantPolicy": "notAllowed" }, "contractPeriod": { "startDate": "2025-09-01T00:00:00Z", "endDate": "2030-08-31T00:00:00Z" }, "hasRenewal": true, "renewal": { "description": "up to 24 months" }, "awardCriteria": { "criteria": [ { "type": "quality", "name": "Core Functionality", "description": "15" }, { "type": "price", "description": "50" } ] } } ], "communication": { "futureNoticeDate": "2024-06-10T00:00:00Z" }, "coveredBy": [ "GPA" ], "classification": { "id": "48110000", "scheme": "CPV" }, "legalBasis": { "id": "32014L0024", "scheme": "CELEX" }, "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "submissionMethod": [ "electronicSubmission" ], "submissionMethodDetails": "https://etenderwales.bravosolution.co.uk/home.html", "tenderPeriod": { "endDate": "2025-03-13T14:00:00Z" }, "awardPeriod": { "startDate": "2025-03-13T14:00:00Z" }, "documents": [ { "id": "JAN497314", "documentType": "contractNotice", "title": "Provision of a Cashless Catering System", "description": "Pembrokeshire County Council operates a centrally managed catering service. This service currently provides catering arrangements for 52 primary schools, 3 middle schools, 5 secondary schools, 1 special school and 1 pupil learning centre. In addition to its school settings the Council also has 2 mobile units which provide catering for outdoor events. Initially the Council is seeking tenders for the supply and installation of a centralised Cashless Catering system in all education settings and mobile units.", "url": "https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=JAN497314", "format": "text/html" }, { "id": "economic", "documentType": "economicSelectionCriteria" }, { "id": "technical", "documentType": "technicalSelectionCriteria" }, { "id": "JUL525370", "documentType": "awardNotice", "title": "Provision of a Cashless Catering System", "description": "Pembrokeshire County Council operates a centrally managed catering service. This service currently provides catering arrangements for 52 primary schools, 3 middle schools, 5 secondary schools, 1 special school and 1 pupil learning centre. In addition to its school settings the Council also has 2 mobile units which provide catering for outdoor events. Initially the Council is seeking tenders for the supply and installation of a centralised Cashless Catering system in all education settings and mobile units.", "url": "https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=JUL525370", "format": "text/html" } ], "bidOpening": { "date": "2025-03-13T14:00:00Z" }, "submissionTerms": { "languages": [ "en" ] }, "hasRecurrence": true, "recurrence": { "description": "At the end of the 5 years initial contract period or after 5 years if the extension option is utilised" } }, "language": "EN", "description": "This tender will be run on eTenderwales Bravo Solution. In order to be considered for this tender you must submit via this portal. (WA Ref:153192)", "links": [ { "rel": "canonical", "href": "https://api.sell2wales.gov.wales/v1?lang=cy/Notice?id=ocds-kuma6s-140983" } ], "noticetype": "OJEU - F3 - Contract Award Notice", "relatedProcesses": [ { "id": "1", "relationship": [ "planning" ], "scheme": "EU-OJ", "identifier": "2025/S 000-002696" } ], "awards": [ { "id": "ocds-kuma6s-140983-award-153192-252", "suppliers": [ { "id": "org-316", "name": "Haven Systems Ltd" } ], "relatedLots": [ "1" ] } ], "contracts": [ { "id": "ocds-kuma6s-140983-award-153192-252", "awardID": "ocds-kuma6s-140983-award-153192-252", "status": "active", "value": { "amount": 398379, "currency": "GBP" }, "dateSigned": "2025-06-26T00:00:00Z" } ], "bids": { "statistics": [ { "id": "ocds-kuma6s-140983-bidsstatistic-153192-1196", "measure": "bids", "value": 1, "relatedLot": "1" }, { "id": "ocds-kuma6s-140983-bidsstatistic-153192-1197", "measure": "smeBids", "value": 1, "relatedLot": "1" }, { "id": "ocds-kuma6s-140983-bidsstatistic-153192-1198", "measure": "foreignBidsFromEU", "value": 1, "relatedLot": "1" }, { "id": "ocds-kuma6s-140983-bidsstatistic-153192-1199", "measure": "foreignBidsFromNonEU", "value": 0, "relatedLot": "1" }, { "id": "ocds-kuma6s-140983-bidsstatistic-153192-1200", "measure": "electronicBids", "value": 1, "relatedLot": "1" } ] } }