{ "tag": [ "compiled" ], "id": "ocds-kuma6s-147801-2025-02-03T00:00:00Z", "date": "2025-02-03T00:00:00Z", "ocid": "ocds-kuma6s-147801", "initiationType": "tender", "parties": [ { "id": "org-57", "name": "Caerphilly County Borough Council", "identifier": { "legalName": "Caerphilly County Borough Council" }, "address": { "streetAddress": "Penallta House, Tredomen Park, Ystrad Mynach", "locality": "Hengoed", "region": "UKL16", "postalCode": "CF82 7PG" }, "contactPoint": { "name": "Jessica Thomas", "email": "thomaj11@caerphilly.gov.uk", "telephone": "+44 1443863161", "url": "https://supplierlive.proactisp2p.com/Account/Login" }, "roles": [ "buyer", "centralPurchasingBody" ], "details": { "classifications": [ { "id": "Regional or local authority", "scheme": "TED_CA_TYPE" }, { "id": "01", "description": "General public services", "scheme": "COFOG" } ], "url": "https://www.caerphilly.gov.uk" } }, { "id": "org-2", "name": "High Court", "identifier": { "legalName": "High Court" }, "address": { "streetAddress": "Royal Courts of Justice, The Strand", "locality": "London", "postalCode": "WC2A 2LL" }, "contactPoint": { "telephone": "+44 2079477501" }, "roles": [ "reviewBody" ] } ], "buyer": { "name": "Caerphilly County Borough Council", "id": "org-57" }, "tender": { "id": "ocds-kuma6s-147801-tender-147801-CCBC/PS2706/24/JT", "title": "Supply, Installation and On-Going Maintenance & Support of an Asset Management Solution", "description": "Caerphilly County Borough Council are seeking tender bids for the Provision of an Asset Management Solution. The requirement will be split into five (5) Lots as follows: Lot 1 - Property, Corporate Finance and Performance & Policy (current systems K2, QGIS/Terrier & Asset Register) Lot 2 - Asbestos, Health & Safety, Statutory Maintenance and Fire (current system RAMIS) Lot 3 - Burials (current system Asset Track, BACASNG) Lot 4 - Trees (current system Arbortrack) Lot 5 - Public Rights of Way (current system CAMS) Bidders may submit responses for one, multiple, or all Lots. Each Lot will be evaluated separately, and there is no restriction on the number of Lots a single bidder can win. Each Lot will be awarded to a single bidder. If a bidder is awarded multiple Lots, they must provide a unified solution that encompasses all awarded Lots, rather than separate solutions for each.", "status": "active", "items": [ { "id": "1", "additionalClassifications": [ { "id": "48781000", "scheme": "CPV" }, { "id": "48000000", "scheme": "CPV" }, { "id": "72212780", "scheme": "CPV" }, { "id": "72212781", "scheme": "CPV" } ], "deliveryAddresses": [ { "region": "UKL16" } ], "relatedLot": "1" }, { "id": "2", "additionalClassifications": [ { "id": "48000000", "scheme": "CPV" }, { "id": "48781000", "scheme": "CPV" }, { "id": "72212780", "scheme": "CPV" }, { "id": "72212781", "scheme": "CPV" } ], "deliveryAddresses": [ { "region": "UKL16" } ], "relatedLot": "2" }, { "id": "3", "additionalClassifications": [ { "id": "48000000", "scheme": "CPV" }, { "id": "48781000", "scheme": "CPV" }, { "id": "72212780", "scheme": "CPV" }, { "id": "72212781", "scheme": "CPV" } ], "deliveryAddresses": [ { "region": "UKL16" } ], "relatedLot": "3" }, { "id": "4", "additionalClassifications": [ { "id": "48000000", "scheme": "CPV" }, { "id": "48781000", "scheme": "CPV" }, { "id": "72212780", "scheme": "CPV" }, { "id": "72212781", "scheme": "CPV" }, { "id": "77231000", "scheme": "CPV" } ], "deliveryAddresses": [ { "region": "UKL16" } ], "relatedLot": "4" }, { "id": "5", "additionalClassifications": [ { "id": "48781000", "scheme": "CPV" }, { "id": "48000000", "scheme": "CPV" }, { "id": "72212780", "scheme": "CPV" }, { "id": "72212781", "scheme": "CPV" } ], "deliveryAddresses": [ { "region": "UKL16" } ], "relatedLot": "5" } ], "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "mainProcurementCategory": "goods", "submissionMethod": [ "electronicSubmission" ], "submissionMethodDetails": "https://supplierlive.proactisp2p.com/Account/Login", "tenderPeriod": { "endDate": "2025-03-05T17:00:00Z" }, "awardPeriod": { "startDate": "2025-03-05T17:00:00Z" }, "documents": [ { "id": "FEB497455", "documentType": "contractNotice", "title": "Supply, Installation and On-Going Maintenance & Support of an Asset Management Solution", "description": "Caerphilly County Borough Council are seeking tender bids for the Provision of an Asset Management Solution. The requirement will be split into five (5) Lots as follows: Lot 1 - Property, Corporate Finance and Performance & Policy (current systems K2, QGIS/Terrier & Asset Register) Lot 2 - Asbestos, Health & Safety, Statutory Maintenance and Fire (current system RAMIS) Lot 3 - Burials (current system Asset Track, BACASNG) Lot 4 - Trees (current system Arbortrack) Lot 5 - Public Rights of Way (current system CAMS) Bidders may submit responses for one, multiple, or all Lots. Each Lot will be evaluated separately, and there is no restriction on the number of Lots a single bidder can win. Each Lot will be awarded to a single bidder. If a bidder is awarded multiple Lots, they must provide a unified solution that encompasses all awarded Lots, rather than separate solutions for each.", "url": "https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=FEB497455", "format": "text/html" }, { "id": "economic", "documentType": "economicSelectionCriteria" }, { "id": "technical", "documentType": "technicalSelectionCriteria" }, { "id": "ocds-kuma6s-147801-document-147801-FEB497455-1", "title": "Supplier Etendering Guide", "url": "https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=FEB497455&idx=1", "datePublished": "2025-02-03T16:45:08Z", "dateModified": "2025-02-03T16:45:08Z", "format": "application/pdf" } ], "lots": [ { "id": "1", "title": "Property, Corporate Finance and Performance & Policy (current systems K2, QGIS/Terrier & Asset Register)", "description": "The Council are seeking bids for an asset management solution that covers Property, Corporate Finance and Performance & Policy (current systems K2, QGIS/Terrier & Asset Register). Full information can be found in the specification documentation.", "status": "active", "awardCriteria": { "criteria": [ { "type": "quality", "name": "Quality Questions", "description": "30" }, { "type": "price", "description": "40" } ] }, "options": { "description": "The Council reserves the right to add additional requirements to the contract." }, "hasOptions": true, "submissionTerms": { "variantPolicy": "notAllowed" }, "contractPeriod": { "durationInDays": 2520 }, "hasRenewal": true, "renewal": { "description": "Option to extend for further 84 months renewable on an annual basis" } }, { "id": "2", "title": "Asbestos, Health & Safety, Statutory Maintenance and Fire (current system RAMIS)", "description": "The Council is seeking tender bids for an asset management system for Asbestos, Health & Safety, Statutory Maintenance and Fire (current system RAMIS). Further information can be found in the specification documentation.", "status": "active", "awardCriteria": { "criteria": [ { "type": "quality", "name": "Quality Questions", "description": "30" }, { "type": "price", "description": "40" } ] }, "options": { "description": "The Council reserves the right to include additional requirements in this contract." }, "hasOptions": true, "submissionTerms": { "variantPolicy": "notAllowed" }, "contractPeriod": { "durationInDays": 2520 }, "hasRenewal": true, "renewal": { "description": "Extension option for 84 months renewable on an annual basis." } }, { "id": "3", "title": "Burials (current system Asset Track, BACASNG)", "description": "The Council are seeking tender bids for an asset management solution for Burials (current system Asset Track, BACASNG). Further information can be found in the specification documentation.", "status": "active", "awardCriteria": { "criteria": [ { "type": "quality", "name": "Quality Questions", "description": "30" }, { "type": "price", "description": "40" } ] }, "options": { "description": "The Council reserves the right to add additional requirements to this contract." }, "hasOptions": true, "submissionTerms": { "variantPolicy": "notAllowed" }, "contractPeriod": { "durationInDays": 2520 }, "hasRenewal": true, "renewal": { "description": "Extension option for a further 84 months renewable on an annual basis" } }, { "id": "4", "title": "Trees (current system Arbortrack)", "description": "The Council is seeking tender bids for an asset management solution for Trees (current system Arbortrack). Further information can be found in the specification documentation.", "status": "active", "awardCriteria": { "criteria": [ { "type": "quality", "name": "Quality Questions", "description": "30" }, { "type": "price", "description": "40" } ] }, "options": { "description": "The Council reserves the right to add additional requirements to this contract." }, "hasOptions": true, "submissionTerms": { "variantPolicy": "notAllowed" }, "contractPeriod": { "durationInDays": 2520 }, "hasRenewal": true, "renewal": { "description": "Extension option for a further 84 months renewable on an annual basis" } }, { "id": "5", "title": "Public Rights of Way (current system CAMS)", "description": "The Council are seeking bids for an asset management solution that covers Public Rights of Way (current system CAMS). Full information can be found in the specification documentation.", "status": "active", "awardCriteria": { "criteria": [ { "type": "quality", "name": "Quality Questions", "description": "30" }, { "type": "price", "description": "40" } ] }, "options": { "description": "The Council reserves the right to add additional requirements to the contract." }, "hasOptions": true, "submissionTerms": { "variantPolicy": "notAllowed" }, "contractPeriod": { "durationInDays": 2520 }, "hasRenewal": true, "renewal": { "description": "Option to extend for further 84 months renewable on an annual basis" } } ], "lotDetails": { "maximumLotsBidPerSupplier": 2147483647, "awardCriteriaDetails": "The Council aims to consolidate as many Lots into a single solution as possible. If a bidder can provide two or more Lots through a single solution, it would be advantageous for the Council." }, "bidOpening": { "date": "2025-03-05T17:00:00Z" }, "communication": { "atypicalToolUrl": "https://supplierlive.proactisp2p.com/Account/Login" }, "contractTerms": { "hasElectronicPayment": true, "hasElectronicOrdering": true, "electronicInvoicingPolicy": "allowed", "performanceTerms": "Conditions are included within the tender documentation" }, "coveredBy": [ "GPA" ], "submissionTerms": { "languages": [ "en", "cy" ], "bidValidityPeriod": { "durationInDays": 180 } }, "classification": { "id": "48000000", "scheme": "CPV" }, "hasRecurrence": true, "recurrence": { "description": "12 months before the expiry of the contract" }, "legalBasis": { "id": "32014L0024", "scheme": "CELEX" } }, "language": "EN", "relatedProcesses": [ { "id": "1", "relationship": [ "planning" ], "scheme": "EU-OJ", "identifier": "2024/S 000-032290" } ], "description": "NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=147801. (WA Ref:147801) The buyer considers that this contract is suitable for consortia.", "links": [ { "rel": "canonical", "href": "https://api.sell2wales.gov.wales/v1?lang=cy/Notice?id=ocds-kuma6s-147801" } ], "noticetype": "OJEU - F2 - Contract Notice" }