{ "tag": [ "compiled" ], "id": "ocds-r6ebe6-0000468156-2017-11-08T00:00:00Z", "date": "2017-11-08T00:00:00Z", "ocid": "ocds-r6ebe6-0000468156", "initiationType": "tender", "parties": [ { "id": "org-25", "name": "Grampian Housing Association Ltd", "identifier": { "legalName": "Grampian Housing Association Ltd" }, "address": { "streetAddress": "Huntly House, 74 Huntly Street", "locality": "ABERDEEN", "region": "UKM5", "postalCode": "AB10 1TD" }, "contactPoint": { "name": "Philip Nicol", "email": "philip.nicol@grampianhousing.co.uk", "telephone": "+44 1224202900", "faxNumber": "+44 1224645526", "url": "http://www.publiccontractsscotland.gov.uk/" }, "roles": [ "buyer", "centralPurchasingBody", "reviewBody" ], "details": { "classifications": [ { "id": "Housing Association", "scheme": "TED_CA_TYPE" }, { "id": "06", "description": "Housing and community amenities", "scheme": "COFOG" } ], "url": "http://www.grampianhousing.co.uk/" } }, { "id": "org-48", "name": "Grampian Housing Association Ltd", "identifier": { "legalName": "Grampian Housing Association Ltd" }, "address": { "streetAddress": "Huntly House, 74 Huntly Street", "locality": "ABERDEEN", "region": "UKM5", "postalCode": "AB10 1TD" }, "contactPoint": { "name": "Philip Nicol", "email": "philip.nicol@grampianhousing.co.uk", "telephone": "+44 1224202900", "faxNumber": "+44 1224645526", "url": "http://" }, "roles": [ "buyer", "centralPurchasingBody", "reviewBody" ], "details": { "classifications": [ { "id": "Housing Association", "scheme": "TED_CA_TYPE" }, { "id": "06", "description": "Housing and community amenities", "scheme": "COFOG" } ], "url": "http://www.grampianhousing.co.uk/" } } ], "buyer": { "name": "Grampian Housing Association Ltd", "id": "org-48" }, "tender": { "id": "GHA201601", "title": "Grampian Housing Association Ltd. - Open Space Maintenance Term Contract 2017 - 2019", "description": "The principle objective of this tender is to appoint a minimum of two Contractors to provide open space maintenance works, tree surgery works, assisted garden maintenance works and one off works within void property gardens within the following independent areas: - Aberdeen City; Aberdeenshire North; and Aberdeenshire South Please refer to Section II.2.4) Description of Procurement (for each lot) for details on how lots are to be awarded to more than one bidder where the situation arises that one bidder is in first place for all three lots.", "status": "complete", "items": [ { "id": "1", "additionalClassifications": [ { "id": "45112700", "scheme": "CPV" } ], "deliveryLocation": { "description": "Aberdeen City" }, "deliveryAddresses": [ { "region": "UKM50" }, { "region": "UKM50" } ], "relatedLot": "1" }, { "id": "2", "additionalClassifications": [ { "id": "45112700", "scheme": "CPV" } ], "deliveryLocation": { "description": "Aberdeenshire North" }, "deliveryAddresses": [ { "region": "UKM50" }, { "region": "UKM50" } ], "relatedLot": "2" }, { "id": "3", "additionalClassifications": [ { "id": "45112700", "scheme": "CPV" } ], "deliveryLocation": { "description": "Aberdeenshire South" }, "deliveryAddresses": [ { "region": "UKM50" }, { "region": "UKM50" } ], "relatedLot": "3" } ], "value": { "amount": 705000, "currency": "GBP" }, "procurementMethod": "selective", "procurementMethodDetails": "Restricted procedure", "mainProcurementCategory": "services", "submissionMethod": [ "electronicSubmission" ], "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk/", "tenderPeriod": { "endDate": "2017-02-23T12:00:00Z" }, "documents": [ { "id": "JAN270801", "documentType": "contractNotice", "title": "Grampian Housing Association Ltd. - Open Space Maintenance Term Contract 2017 - 2019", "description": "The principle objective of this tender is to appoint a minimum of two Contractors to provide open space maintenance works, tree surgery works, assisted garden maintenance works and one off works within void property gardens within the following independent areas: - Aberdeen City; Aberdeenshire North; and Aberdeenshire South Please refer to Section II.2.4) Description of Procurement (for each lot) for details on how lots are to be awarded to more than one bidder where the situation arises that one bidder is in first place for all three lots.", "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN270801", "format": "text/html" }, { "id": "JAN270801-1", "title": "Selection criteria associated with Section D of Part IV of the ESPD (Scotland)", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN270801&idx=1", "datePublished": "2017-01-26T10:35:23Z", "dateModified": "2017-01-26T10:35:23Z", "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document" }, { "id": "JAN270801-2", "title": "Grampian Housing Association Ltd. - Open Space Maintenance Term Contract 2017 - 2019 - ESPD", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN270801&idx=2", "datePublished": "2017-01-26T10:35:23Z", "dateModified": "2017-01-26T10:35:23Z", "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document" }, { "id": "NOV300741", "documentType": "awardNotice", "title": "Grampian Housing Association Ltd. - Open Space Maintenance Term Contract 2017 - 2019", "description": "The principle objective of this tender is to appoint a minimum of two Contractors to provide open space maintenance works, tree surgery works, assisted garden maintenance works and one off works within void property gardens within the following independent areas: - Aberdeen City; Aberdeenshire North; and Aberdeenshire South Please refer to Section II.2.4) Description of Procurement (for each lot) for details on how lots are to be awarded to more than one bidder where the situation arises that one bidder is in first place for all three lots.", "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV300741", "format": "text/html" } ], "lots": [ { "id": "1", "title": "Open Space Maintenance Term Contract 2017 - 2019 - Aberdeen City", "description": "The principle objective of this tender is to appoint a Contractor to provide open space maintenance works, tree surgery works, assisted garden maintenance works and one off works within void property gardens within the Aberdeen City area.", "status": "complete", "value": { "amount": 455000, "currency": "GBP" }, "hasOptions": false, "secondStage": { "maximumCandidates": 5 }, "selectionCriteria": { "description": "The process we will apply will be: Stage 1 -- Pre-Qualification via the ESPD. The ESPD asks bidders general questions; when completing, bidders must have regard for the statements in this Notice that detail specific requirements. For each lot bidders must: - Bidder's must pass the minimum standards sections of the ESPD (Scotland). Statements including the specific requirements for these questions can be found within Section III.1.1, III.1.2 and III.1.3 of the Contract Notice. - Complete the scored ESPD Section 4C Technical and Professional ability. Statements for these scored questions can be found in Section III.1.3) of this Notice and are the same for all Lots unless otherwise indicated. Section 4C will be scored as per the scoring methodology detailed below. Part III. and Section B & D of Part IV will be scored on a pass/fail basis, and Section C of Part IV of the ESPD (Scotland) will be scored in the following way: 0 - Unacceptable. Nil or inadequate response. Fails to demonstrate previous experience/capacity/capability relevant to this criterion. 25 - Poor. Response is partially relevant but generally poor. The response shows some elements of relevance to the criterion but contains insufficient/limited detail or explanation to demonstrate previous relevant experience/ capacity/capability. 50 - Acceptable. Response is relevant and acceptable. The response demonstrates broad previous experience, knowledge and skills/capacity/capability but may lack in some aspects of similarity e.g. previous experience, knowledge or skills may not be of a similar nature. 75 - Good. Response is relevant and good. The response is sufficiently detailed to demonstrate a good amount of experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients. 100 - Excellent. Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates thorough experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients. - The responses to the questions of Section III.1.3 of the Contract Notice will be weighted the following way: Please see ESPD (Scotland) Question 4C.1.2: 25%, 4C.7: 15%, 4C.8.1: 20%, 4C.8.2: 10%, 4C.9: 20% and 4C.10: 10%. - We will take the five highest scoring bidders through and they will be invited to submit a tender. Stage 2 -- Invitation to Tender (ITT) and submission of shortlisted bidder tender returns. These must be received no later than the date and time detailed within the ITT documentation. We will evaluate shortlisted tenderers' ITT submissions via a Quality/Cost evaluation. The quality and commercial scores will be combined to provide each supplier with an overall score." }, "submissionTerms": { "variantPolicy": "notAllowed" }, "contractPeriod": { "durationInDays": 720 }, "hasRenewal": true, "renewal": { "description": "The contract period will initially be 24 months, beginning 2017, the contract may be extended on an annual basis for up to a further 36 months (reviewable annually) and dependent upon the Contractor's performance record. The Estimated Value stated in Section II.2.6) Estimated value is based on the potential full five year duration of the contract (5 x GBP 91,000 = GBP 455,000)." } }, { "id": "2", "title": "Open Space Maintenance Term Contract 2017 - 2019 - Aberdeenshire North", "description": "The principle objective of this tender is to appoint a Contractor to provide open space maintenance works, tree surgery works, assisted garden maintenance works and one off works within void property gardens within the Aberdeenshire North area.", "status": "complete", "value": { "amount": 110000, "currency": "GBP" }, "hasOptions": false, "secondStage": { "maximumCandidates": 5 }, "selectionCriteria": { "description": "The process we will apply will be: Stage 1 -- Pre-Qualification via the ESPD. The ESPD asks bidders general questions; when completing, bidders must have regard for the statements in this Notice that detail specific requirements. For each lot bidders must: - Bidder's must pass the minimum standards sections of the ESPD (Scotland). Statements including the specific requirements for these questions can be found within Section III.1.1, III.1.2 and III.1.3 of the Contract Notice. - Complete the scored ESPD Section 4C Technical and Professional ability. Statements for these scored questions can be found in Section III.1.3) of this Notice and are the same for all Lots unless otherwise indicated. Section 4C will be scored as per the scoring methodology detailed below. Part III. and Section B & D of Part IV will be scored on a pass/fail basis, and Section C of Part IV of the ESPD (Scotland) will be scored in the following way: 0 - Unacceptable. Nil or inadequate response. Fails to demonstrate previous experience/capacity/capability relevant to this criterion. 25 - Poor. Response is partially relevant but generally poor. The response shows some elements of relevance to the criterion but contains insufficient/limited detail or explanation to demonstrate previous relevant experience/ capacity/capability. 50 - Acceptable. Response is relevant and acceptable. The response demonstrates broad previous experience, knowledge and skills/capacity/capability but may lack in some aspects of similarity e.g. previous experience, knowledge or skills may not be of a similar nature. 75 - Good. Response is relevant and good. The response is sufficiently detailed to demonstrate a good amount of experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients. 100 - Excellent. Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates thorough experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients. - The responses to the questions of Section III.1.3 of the Contract Notice will be weighted the following way: Please see ESPD (Scotland) Question 4C.1.2: 25%, 4C.7: 15%, 4C.8.1: 20%, 4C.8.2: 10%, 4C.9: 20% and 4C.10: 10%. - We will take the five highest scoring bidders through and they will be invited to submit a tender. Stage 2 -- Invitation to Tender (ITT) and submission of shortlisted bidder tender returns. These must be received no later than the date and time detailed within the ITT documentation. We will evaluate shortlisted tenderers' ITT submissions via a Quality/Cost evaluation. The quality and commercial scores will be combined to provide each supplier with an overall score." }, "submissionTerms": { "variantPolicy": "notAllowed" }, "contractPeriod": { "durationInDays": 720 }, "hasRenewal": true, "renewal": { "description": "The contract period will initially be 24 months, beginning 2017, the contract may be extended on an annual basis for up to a further 36 months (reviewable annually) and dependent upon the Contractor's performance record. The Estimated Value stated in Section II.2.6) Estimated value is based on the potential full five year duration of the contract (5 x GBP 22,000 = GBP 110,000)." } }, { "id": "3", "title": "Open Space Maintenance Term Contract 2017 - 2019 - Aberdeenshire South", "description": "The principle objective of this tender is to appoint a Contractor to provide open space maintenance works, tree surgery works, assisted garden maintenance works and one off works within void property gardens within the Aberdeenshire South area.", "status": "complete", "value": { "amount": 140000, "currency": "GBP" }, "hasOptions": false, "secondStage": { "maximumCandidates": 5 }, "selectionCriteria": { "description": "The process we will apply will be: Stage 1 -- Pre-Qualification via the ESPD. The ESPD asks bidders general questions; when completing, bidders must have regard for the statements in this Notice that detail specific requirements. For each lot bidders must: - Bidder's must pass the minimum standards sections of the ESPD (Scotland). Statements including the specific requirements for these questions can be found within Section III.1.1, III.1.2 and III.1.3 of the Contract Notice. - Complete the scored ESPD Section 4C Technical and Professional ability. Statements for these scored questions can be found in Section III.1.3) of this Notice and are the same for all Lots unless otherwise indicated. Section 4C will be scored as per the scoring methodology detailed below. Part III. and Section B & D of Part IV will be scored on a pass/fail basis, and Section C of Part IV of the ESPD (Scotland) will be scored in the following way: 0 - Unacceptable. Nil or inadequate response. Fails to demonstrate previous experience/capacity/capability relevant to this criterion. 25 - Poor. Response is partially relevant but generally poor. The response shows some elements of relevance to the criterion but contains insufficient/limited detail or explanation to demonstrate previous relevant experience/ capacity/capability. 50 - Acceptable. Response is relevant and acceptable. The response demonstrates broad previous experience, knowledge and skills/capacity/capability but may lack in some aspects of similarity e.g. previous experience, knowledge or skills may not be of a similar nature. 75 - Good. Response is relevant and good. The response is sufficiently detailed to demonstrate a good amount of experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients. 100 - Excellent. Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates thorough experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients. - The responses to the questions of Section III.1.3 of the Contract Notice will be weighted the following way: Please see ESPD (Scotland) Question 4C.1.2: 25%, 4C.7: 15%, 4C.8.1: 20%, 4C.8.2: 10%, 4C.9: 20% and 4C.10: 10%. - We will take the five highest scoring bidders through and they will be invited to submit a tender. Stage 2 -- Invitation to Tender (ITT) and submission of shortlisted bidder tender returns. These must be received no later than the date and time detailed within the ITT documentation. We will evaluate shortlisted tenderers' ITT submissions via a Quality/Cost evaluation. The quality and commercial scores will be combined to provide each supplier with an overall score." }, "submissionTerms": { "variantPolicy": "notAllowed" }, "contractPeriod": { "durationInDays": 720 }, "hasRenewal": true, "renewal": { "description": "The contract period will initially be 24 months, beginning 2017, the contract may be extended on an annual basis for up to a further 36 months (reviewable annually) and dependent upon the Contractor's performance record. The Estimated Value stated in Section II.2.6) Estimated value is based on the potential full five year duration of the contract (5 x GBP 28,000 = GBP 140,000)." } } ], "lotDetails": { "maximumLotsBidPerSupplier": 2147483647, "maximumLotsAwardedPerSupplier": 2 }, "communication": { "atypicalToolUrl": "http://www.publiccontractsscotland.gov.uk/" }, "contractTerms": { "hasElectronicPayment": true, "hasElectronicOrdering": true, "electronicInvoicingPolicy": "allowed", "performanceTerms": "Not applicable" }, "coveredBy": [ "GPA" ], "secondStage": { "invitationDate": "2017-03-10T00:00:00Z" }, "selectionCriteria": { "criteria": [ { "type": "suitability", "description": "III.1.1 of the notice is NOT APPLICABLE to this procurement exercise." }, { "type": "economic", "description": "This section refers to Section B of Part IV of the ESPD (Scotland) and covers questions 4B.1.1, 4B.3, 4B.5.1, 4B.5.2 and 4B.5.3 of the ESPD (Scotland): 4B.1.1: Bidders will be required to have a minimum \"general\" yearly turnover of 240,000 GBP for the last 3 (Three) years. 4B.3: Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading. 4B.5.1: It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below: Employer's (Compulsory) Liability Insurance = minimum cover of 5,000,000 GBP Public Liability Insurance = minimum cover of 10,000,000 GBP." }, { "type": "technical", "description": "4C.1.2: Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services as described in part II.2.4 of each Lot of the Contract Notice. 4C.7: Bidders will be required to confirm that they will employ environmental management measures that meet the following requirements: COSHH Regulations - The Contractor's attention is drawn to the current Control of Substances Hazardous to Health (COSHH) Regulations that lay down essential requirements which must be adhered to. The Contractor must at all times comply with any Codes of Practice issued under the authority of these regulations; failure to do so may result in the imposition of penalties under the Health & Safety at Work Act 1974.; Control of Pesticides Regulations - Current Edition - The Contractor's attention is drawn to the Control of Pesticides Regulations and any subsequent amendment or additional requirements. In particular the Contractor must adhere at all times to guidelines for the use of chemicals and must use only approved chemicals. Prior approval of the Senior Property and Estate Management Officer must be sought before any particular chemical is used and must be provided with copies of all relevant data sheets, COSHH and risk assessment documents prior to use.; and Environmental Protection Act 1990 - The Contractor's attention is drawn to the Environmental Protection Act 1990 and is reminded of their obligation under this Act and under any Codes of Conduct or directives issued under Authority of the Act. Bidders are required to provide documented evidence to substantiate their answer. 4C.8.1: Bidders will be required to confirm their average annual manpower for the last three years. 4C.8.2: Bidders will be required to confirm their and the number of managerial staff for the last three years. 4C.9: Bidders will be required to demonstrate that they have (or have access to) the relevant tools, plant or technical equipment to deliver the types of requirements detailed in II.2.4 in the Contract Notice. 4C.10: Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract. For description of selection criteria associated with Section D of Part IV of the ESPD (Scotland) (Quality Assurance Schemes and Environmental Management Standards), please refer to word file attached to this Contract Notice named '4D.1 - Quality Assurance Schemes and Environmental Management Standards - Selection Criteria'." } ] }, "submissionTerms": { "languages": [ "en" ], "bidValidityPeriod": { "durationInDays": 90 } }, "classification": { "id": "45112700", "scheme": "CPV" }, "hasRecurrence": false }, "language": "EN", "description": "(SC Ref:512306)", "links": [ { "rel": "canonical", "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000468156" }, { "rel": "canonical", "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000468156" } ], "noticetype": "OJEU - F3 - Contract Award Notice", "awards": [ { "id": "GHA201601-1", "title": "Open Space Maintenance Term Contract 2017 - 2019 - Aberdeen City", "relatedLots": [ "1" ] }, { "id": "GHA201601-2", "title": "Open Space Maintenance Term Contract 2017 - 2019 - Aberdeenshire South", "relatedLots": [ "3" ] }, { "id": "GHA201601-3", "title": "Open Space Maintenance Term Contract 2017 - 2019 - Aberdeenshire North", "relatedLots": [ "2" ] } ], "contracts": [ { "id": "GHA201601-1", "awardID": "GHA201601-1", "title": "Open Space Maintenance Term Contract 2017 - 2019 - Aberdeen City", "status": "active", "dateSigned": "2017-09-15T00:00:00Z" }, { "id": "GHA201601-2", "awardID": "GHA201601-2", "title": "Open Space Maintenance Term Contract 2017 - 2019 - Aberdeenshire South", "status": "active", "dateSigned": "2017-09-15T00:00:00Z" }, { "id": "GHA201601-3", "awardID": "GHA201601-3", "title": "Open Space Maintenance Term Contract 2017 - 2019 - Aberdeenshire North", "status": "active", "dateSigned": "2017-10-16T00:00:00Z" } ], "relatedProcesses": [ { "id": "1", "relationship": [ "planning" ], "scheme": "EU-OJ", "identifier": "2017/S 019-031702" } ] }