{ "tag": [ "compiled" ], "id": "ocds-r6ebe6-0000485446-2017-08-16T00:00:00Z", "date": "2017-08-16T00:00:00Z", "ocid": "ocds-r6ebe6-0000485446", "initiationType": "tender", "parties": [ { "id": "org-48", "name": "Highlands and Islands Enterprise", "identifier": { "legalName": "Highlands and Islands Enterprise" }, "address": { "streetAddress": "An Lochran, 10 Inverness Campus", "locality": "Inverness", "region": "UKM6", "postalCode": "IV2 5NA" }, "contactPoint": { "email": "hieprocurement@hient.co.uk", "telephone": "+44 1463245245", "url": "http://www.publiccontractsscotland.gov.uk" }, "roles": [ "buyer", "reviewBody" ], "details": { "classifications": [ { "id": "Regional or local agency/office", "scheme": "TED_CA_TYPE" }, { "id": "04", "description": "Economic affairs", "scheme": "COFOG" } ], "url": "http://www.hie.co.uk" } }, { "id": "org-66", "name": "The Crofting Commission", "identifier": { "legalName": "The Crofting Commission" }, "address": { "streetAddress": "Great Glen House, Leachkin Road", "locality": "Inverness", "region": "UKM6", "postalCode": "IV3 8NW" }, "contactPoint": { "email": "info@crofting.scotland.gov.uk", "telephone": "+44 1463663473" }, "roles": [ "buyer" ] }, { "id": "org-67", "name": "University of the Highlands and Islands", "identifier": { "legalName": "University of the Highlands and Islands" }, "address": { "streetAddress": "12b Ness Walk", "locality": "Inverness", "region": "UKM62", "postalCode": "IV3 5SQ" }, "contactPoint": { "email": "reception@uhi.ac.uk", "telephone": "+44 1463279000", "faxNumber": "+44 1463279001" }, "roles": [ "buyer" ] }, { "id": "org-50", "name": "Highlands and Islands Enterprise", "identifier": { "legalName": "Highlands and Islands Enterprise" }, "address": { "streetAddress": "An Lochran, 10 Inverness Campus", "locality": "Inverness", "region": "UKM6", "postalCode": "IV2 5NA" }, "contactPoint": { "email": "hieprocurement@hient.co.uk", "telephone": "+44 1463245245", "url": "http://" }, "roles": [ "buyer", "reviewBody" ], "details": { "classifications": [ { "id": "Regional or local agency/office", "scheme": "TED_CA_TYPE" }, { "id": "04", "description": "Economic affairs", "scheme": "COFOG" } ], "url": "http://www.hie.co.uk" } }, { "id": "org-51", "name": "The Crofting Commission", "identifier": { "legalName": "The Crofting Commission" }, "address": { "streetAddress": "Great Glen House, Leachkin Road", "locality": "Inverness", "region": "UKM6", "postalCode": "IV3 8NW" }, "contactPoint": { "email": "info@crofting.scotland.gov.uk", "telephone": "+44 1463663473" }, "roles": [ "buyer" ] }, { "id": "org-52", "name": "University of the Highlands and Islands", "identifier": { "legalName": "University of the Highlands and Islands" }, "address": { "streetAddress": "12b Ness Walk", "locality": "Inverness", "region": "UKM62", "postalCode": "IV3 5SQ" }, "contactPoint": { "email": "reception@uhi.ac.uk", "telephone": "+44 1463279000", "faxNumber": "+44 1463279001" }, "roles": [ "buyer" ] } ], "buyer": { "name": "Highlands and Islands Enterprise", "id": "org-50" }, "tender": { "id": "ocds-r6ebe6-0000485446", "title": "Off-site Records Storage & Retrieval Services", "description": "This is a Contract AWARD Notice and as such the procurement process is complete. It is expected that these services will be required from August 2017 for an initial period of 3 years, unless terminated in accordance with the provisions of the Framework agreement, with HIE having the option to extend for a period or periods together not exceeding 1 calendar year following the Initial Term. The 3 year budget currently available to deliver this service is between GBP180,000 and GBP240,000 (excluding VAT).", "status": "complete", "items": [ { "id": "1", "additionalClassifications": [ { "id": "79996100", "scheme": "CPV" }, { "id": "79995100", "scheme": "CPV" }, { "id": "79999100", "scheme": "CPV" }, { "id": "63121000", "scheme": "CPV" } ], "deliveryAddresses": [ { "region": "UKM6" }, { "region": "UKM6" } ], "relatedLot": "1" } ], "value": { "amount": 240000, "currency": "GBP" }, "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "mainProcurementCategory": "services", "submissionMethod": [ "electronicSubmission" ], "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk", "tenderPeriod": { "endDate": "2017-06-16T12:00:00Z" }, "awardPeriod": { "startDate": "2017-06-16T12:00:00Z" }, "documents": [ { "id": "MAY283349", "documentType": "contractNotice", "title": "Off-site Records Storage & Retrieval Services", "description": "It is expected that these services will be required from August 2017 for an initial period of 3 years, unless terminated in accordance with the provisions of the Framework agreement, with HIE having the option to extend for a period or periods together not exceeding 1 calendar year following the Initial Term. The 3 year budget currently available to deliver this service is between GBP180,000 and GBP240,000 (excluding VAT).", "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY283349", "format": "text/html" }, { "id": "MAY283349-1", "title": "Tender Response Form", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY283349&idx=1", "datePublished": "2017-05-18T09:44:23Z", "dateModified": "2017-05-18T09:44:23Z", "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document" }, { "id": "MAY283349-2", "title": "Non Scored Question", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY283349&idx=2", "datePublished": "2017-05-18T09:44:23Z", "dateModified": "2017-05-18T09:44:23Z", "format": "application/msword" }, { "id": "MAY283349-3", "title": "Pricing Proforma", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY283349&idx=3", "datePublished": "2017-05-18T09:44:23Z", "dateModified": "2017-05-24T09:48:52Z", "format": "application/vnd.ms-excel" }, { "id": "MAY283349-4", "title": "Form of Tender", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY283349&idx=4", "datePublished": "2017-05-18T09:44:23Z", "dateModified": "2017-05-18T09:44:23Z", "format": "application/pdf" }, { "id": "MAY283349-5", "title": "Office Locations", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY283349&idx=5", "datePublished": "2017-05-18T09:44:23Z", "dateModified": "2017-05-18T09:44:23Z", "format": "application/pdf" }, { "id": "MAY283349-6", "title": "Framework Agreement", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY283349&idx=6", "datePublished": "2017-05-18T09:44:23Z", "dateModified": "2017-05-18T09:44:23Z", "format": "application/pdf" }, { "id": "MAY283349-7", "title": "Current Storage", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY283349&idx=7", "datePublished": "2017-05-18T09:44:23Z", "dateModified": "2017-05-18T09:44:23Z", "format": "application/pdf" }, { "id": "MAY283349-8", "title": "Scope of Requirements & Tender Guidance Notes", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY283349&idx=8", "datePublished": "2017-05-18T09:44:23Z", "dateModified": "2017-05-18T09:44:23Z", "format": "application/pdf" }, { "id": "MAY283349-9", "title": "ESPD (Scotland) v1.9", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY283349&idx=9", "datePublished": "2017-05-18T09:44:24Z", "dateModified": "2017-05-18T09:44:24Z", "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document" }, { "id": "MAY283349-10", "title": "Revised Pricing Proforma", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY283349&idx=10", "datePublished": "2017-05-24T09:48:52Z", "dateModified": "2017-05-24T09:48:52Z", "format": "application/vnd.ms-excel" }, { "id": "AUG292824", "documentType": "awardNotice", "title": "Off-site Records Storage & Retrieval Services", "description": "This is a Contract AWARD Notice and as such the procurement process is complete. It is expected that these services will be required from August 2017 for an initial period of 3 years, unless terminated in accordance with the provisions of the Framework agreement, with HIE having the option to extend for a period or periods together not exceeding 1 calendar year following the Initial Term. The 3 year budget currently available to deliver this service is between GBP180,000 and GBP240,000 (excluding VAT).", "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG292824", "format": "text/html" } ], "lots": [ { "id": "1", "description": "HIE requires a suitably qualified and experienced supplier to provide an off-site records storage and retrieval function. This is a collaborative framework with the Crofting Commission and the University of the Highlands and Islands. The value in II.1.7 is the estimated value including all extensions.. Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Lots have not been used since this would make the execution of the contract excessively technically difficult.", "status": "complete", "value": { "amount": 320000, "currency": "GBP" }, "options": { "description": "HIE may require the supplier to provide additional services. Any such modification shall be in terms of Regulation 72 of the Public Contracts (Scotland) Regulations 2015." }, "hasOptions": true, "submissionTerms": { "variantPolicy": "notAllowed" }, "contractPeriod": { "durationInDays": 1440 }, "hasRenewal": true, "renewal": { "description": "This Framework will be awarded for 36 months with an optional 12 month extension." } } ], "bidOpening": { "date": "2017-06-16T12:00:00Z" }, "communication": { "atypicalToolUrl": "http://www.publiccontractsscotland.gov.uk" }, "contractTerms": { "hasElectronicPayment": true, "hasElectronicOrdering": true, "electronicInvoicingPolicy": "allowed", "performanceTerms": "Contracting authorities may lay down special conditions relating to the performance of a contract, provided that they are linked to the subject-matter of the contract. Those conditions may include economic, innovation-related, environmental, social or employment-related considerations. The contract will include Key Performance Indicators (KPIs), which can be found within the Tender documentation." }, "coveredBy": [ "GPA" ], "otherRequirements": { "requiresStaffNamesAndQualifications": true }, "selectionCriteria": { "criteria": [ { "type": "suitability", "description": "Bidders will be required to answer the following questions: 4A.2 2) For service contracts: Is it a requirement in the bidder's country of establishment to hold a particular authorisation or membership of a particular organisation needed in order to be able to perform the service in question? 4A.2.1 If yes, please specify which authorisation or membership is required: The successful supplier must be registered with BS5454:2000/PD5454:2012 or equivalent. 4A.2.2 Please indicate whether the bidder has the required authorisation or membership (as named above) 4A.2.3 If the relevant documentation is available electronically, please indicate: Web address; Issuing authority or body; Precise reference of the documentation. These will be evaluated on a Pass/Fail basis." }, { "type": "economic", "minimum": "4B.1 Bidders will be required to have a minimum \"general\" yearly turnover of GBP160k for the last 2 years: 4B.5 It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below: Employer's (Compulsory) Liability Insurance = GBP5m Public Liability Insurance = GBP3m Professional Indemnity Insurance = GBP3m" }, { "type": "technical", "minimum": "Not applicable to this procurement exercise" }, { "type": "technical", "description": "Execution of the service is reserved to a particular profession" } ] }, "submissionTerms": { "languages": [ "en" ] }, "techniques": { "hasFrameworkAgreement": true, "frameworkAgreement": { "maximumParticipants": 1 } }, "classification": { "id": "79996100", "scheme": "CPV" }, "hasRecurrence": true, "recurrence": { "description": "HIE reserves the right to re-tender for these services upon termination of the contract or at the end of the contract period, including any extension period." } }, "language": "EN", "description": "Where relevant, bidders are required to provide information relating to consortia (Q2C1 of ESPD) and/or sub-contractors with the relevant supporting ESPD documentation being submitted. In order to participate, bidders should register, for free, on the Public Contracts Scotland (PCS) website(www.publiccontractsscotland.gov.uk), and record their interest in this contract and download and complete all relevant documentation. Tenders must be submitted via the PCS postbox and must be received by the published deadline. Late tenders will not be accepted and HIE will reject any submissions received after the deadline. Hard copy responses will not be accepted. PCS also gives suppliers access to an on-line Question & Answer facility which allows queries to be submitted (anonymously), and answers published and shared with all potential bidders. This Framework will be non-exclusive i.e. HIE reserves the right, in certain circumstances, to procure out with the Framework as and when required. The Framework will also be available for call-off by any HIE subsidiary organisation and/or associated company,subject to case-by-case prior approval by HIE. Question scoring methodology for Award criteria is: 0 - Unacceptable - Nil or inadequate response which fails to demonstrate an ability to meet the requirement. 1 - Poor - Response is partially relevant but generally poor. It addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled. 2 - Acceptable - Response is relevant and acceptable. It addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas. 3 - Good - Response is relevant and good. It is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled. 4- Excellent - Response is completely relevant and excellent overall. It is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full. 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