{ "tag": [ "compiled" ], "id": "ocds-r6ebe6-0000513200-2018-03-20T00:00:00Z", "date": "2018-03-20T00:00:00Z", "ocid": "ocds-r6ebe6-0000513200", "initiationType": "tender", "parties": [ { "id": "org-1", "name": "Food Standards Scotland (FSS)", "identifier": { "legalName": "Food Standards Scotland (FSS)" }, "address": { "streetAddress": "4th Floor, Pilgrim House, Old Ford Road", "locality": "Aberdeen", "region": "UKM50", "postalCode": "AB11 5RL" }, "contactPoint": { "email": "tommy.mcphelim@gov.scot", "telephone": "+44 1412420133", "url": "https://www.publiccontractsscotland.gov.uk" }, "roles": [ "buyer", "reviewBody" ], "details": { "classifications": [ { "id": "Body governed by public law", "scheme": "TED_CA_TYPE" }, { "id": "01", "description": "General public services", "scheme": "COFOG" } ], "url": "http://www.foodstandards.gov.scot" } }, { "id": "org-23", "name": "Food Standards Scotland (FSS)", "identifier": { "legalName": "Food Standards Scotland (FSS)" }, "address": { "streetAddress": "4th Floor, Pilgrim House, Old Ford Road", "locality": "Aberdeen", "region": "UKM", "postalCode": "AB11 5RL" }, "contactPoint": { "email": "tommy.mcphelim@gov.scot", "telephone": "+44 1412420133", "url": "http://" }, "roles": [ "buyer", "reviewBody" ], "details": { "classifications": [ { "id": "Body governed by public law", "scheme": "TED_CA_TYPE" }, { "id": "01", "description": "General public services", "scheme": "COFOG" } ], "url": "http://www.foodstandards.gov.scot" } } ], "buyer": { "name": "Food Standards Scotland (FSS)", "id": "org-23" }, "tender": { "id": "FSS/2017/022", "title": "Office Cleaning and Minor Repair Services", "description": "Food Standards Scotland is based in Pilgrim House, Old Ford Road, Aberdeen AB11 5RL. It leases 2 floors of a building which is 3 years old. The requirement is for an office cleaning service of around 20 hours per week to clean the main office and kitchen areas with the provision of some ad hoc repairs and alterations as and when required.", "status": "complete", "items": [ { "id": "1", "additionalClassifications": [ { "id": "90919200", "scheme": "CPV" } ], "deliveryAddresses": [ { "region": "UKM50" }, { "region": "UKM50" } ], "relatedLot": "1" } ], "value": { "amount": 110000, "currency": "GBP" }, "procurementMethod": "selective", "procurementMethodDetails": "Restricted procedure", "mainProcurementCategory": "services", "submissionMethod": [ "electronicSubmission" ], "submissionMethodDetails": "https://www.publiccontractsscotland.gov.uk", "tenderPeriod": { "endDate": "2017-10-30T12:00:00Z" }, "documents": [ { "id": "SEP296890", "documentType": "contractNotice", "title": "Office Cleaning and Minor Repair Services", "description": "Food Standards Scotland is based in Pilgrim House, Old Ford Road, Aberdeen AB11 5RL. It leases 2 floors of a building which is 3 years old. The requirement is for an office cleaning service of around 20 hours per week to clean the main office and kitchen areas with the provision of some ad hoc repairs and alterations as and when required.", "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP296890", "format": "text/html" }, { "id": "SEP296890-1", "title": "FSS/2017/022 - ESPD Form", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP296890&idx=1", "datePublished": "2017-09-29T16:16:27Z", "dateModified": "2017-09-29T16:16:27Z", "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document" }, { "id": "SEP296890-2", "title": "FSS/2017/022 - ESPD", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP296890&idx=2", "datePublished": "2017-09-29T16:16:27Z", "dateModified": "2017-09-29T16:16:27Z", "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document" }, { "id": "MAR314185", "documentType": "awardNotice", "title": "Office Cleaning and Minor Repair Services", "description": "Food Standards Scotland is based in Pilgrim House, Old Ford Road, Aberdeen AB11 5RL. It leases 2 floors of a building which is 3 years old. The requirement is for an office cleaning service of around 20 hours per week to clean the main office and kitchen areas with the provision of some ad hoc repairs and alterations as and when required.", "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR314185", "format": "text/html" } ], "lots": [ { "id": "1", "description": "Food Standards Scotland is based in Aberdeen and seeks an office cleaning service. It seeks to appoint a single Contractor to provide and manage cleaning services within the FSS office location in Pilgrim House, Old Ford Rd, Aberdeen. FSS seeks an innovative supplier with strong customer focus with the ability to deliver cleaning and minor repair services to FSS. FSS seeks to work collaboratively with the supplier to encourage innovative service solutions while embracing and delivering continuous improvement. The principal objectives of the contract for the services will be to deliver; - good quality office cleaning - value for money The range of services required include; - routine cleaning - reactive cleaning - deep cleaning - window cleaning (internal side of building windows) and internal glass partitions - document shredding - ad hoc reactive maintenance and repair work - testing of potable water sources - testing and maintenance of fire detection systems and emergency lighting - certification of fire extinguishers - general lighting maintenance. ESPD Part III - Exclusion Grounds - Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.", "status": "complete", "value": { "amount": 110000, "currency": "GBP" }, "hasOptions": false, "secondStage": { "minimumCandidates": 5, "maximumCandidates": 6 }, "selectionCriteria": { "description": "ESPD Q4C1.2 - Example 1 will be weighted at 50% Sub weightings as follows; - Annual contract value (nil sub weighting) - The nature of the state covered by the contract including number of buildings, age of buildings, size of buildings, operational hours of estate (nil sub weighting) - Range of services covered in the contract(nil sub weighting) - How you implemented and delivered continuous improvement and innovation for the example contract (50% sub weighting) - Details of how you delivered financial savings in the example contract while continuing to meet required quality standards (50% sub weighting) Example 2 is weighted as 50%; Sub weightings as follows; - Annual contract value (nil sub weighting) - The nature of the state covered by the contract including number of buildings, age of buildings, size of buildings, operational hours of estate (nil sub weighting) - Range of services covered in the contract (nil sub weighting) - Approach to contract management including a evidence of integrating services to achieve an integrated and consistent approach to the contract (30% sub weighting) - How you worked collaboratively and in partnership with the client (35% sub weighting) - How you demonstrated a strong customer focus (35%sub weighting) Each example has a weighting of 50% and each will be scored using the following matrix; Description Mark 4 - Excellent - Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full. 3 - Good - Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled.. 2 - Acceptable - Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas.. 1 - Poor - Response is partially relevant and poor. The response addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled.. 0 - Unacceptable - Nil or inadequate response. Fails to demonstrate an ability to meet the requirement. FSS intends to take a maximum of 6 bidders through to award stage. However, where a tie for 6th place occurs, all bidders tied for 6th place will be taken through to the award stage." }, "submissionTerms": { "variantPolicy": "notAllowed" }, "contractPeriod": { "durationInDays": 1080 }, "hasRenewal": true, "renewal": { "description": "The initial contract will have a 3 year duration. FSS will reserve the right to extend for a period of a further 12 month period." } } ], "coveredBy": [ "GPA" ], "secondStage": { "invitationDate": "2017-11-20T00:00:00Z" }, "selectionCriteria": { "criteria": [ { "type": "suitability", "description": "Not applicable" }, { "type": "economic", "minimum": "ESPD Q4B.4 - Bidders must demonstrate Current Ratio values for the most recent two years. It is a minimum requirement that the ratios are within the acceptable range of not less than 1.0. The Ratio is to be calculated as follows: Total Net Current Assets/Total Net Current Liabilities. To achieve a pass, bidders must demonstrate a current ratio value of no less than 1.0 for the most recent two years. ESPD Q4B.5.1-3 It is a requirement that Contractors hold or can commit to obtain prior to start of any subsequently awarded contract the types of insurances below; Employer's (Compulsory) Liability Insurance equal to at least 5 million GBP Public Liability Insurance equal to 5 Million GBP To achieve a pass, bidders must demonstrate that they hold the identified insurances to the value required prior to the commencement of the contract." }, { "type": "technical", "minimum": "ESPD Q4C1.2 - Bidders will be required to provide 2 examples that demonstrate they have the relevant experience to deliver the services as described in this notice. Each example sought should be based upon a different contract and client (i.e. the 2 examples cannot refer to the same client/contract). Each example should be limited to 3 sides of A4 using Ariel Font 12 point. Example 1 - answers should include but not be limited to; - Annual contract value - The nature of the state covered by the contract including number of buildings, age of buildings, size of buildings, operational hours of estate. - Range of services covered in the contract - How you managed the mobilisation of the contract including the management of any secondary TUPE transfers - How you implemented and delivered continuous improvement and innovation for the example contract - Details of how you delivered financial savings in the example contract while continuing to meet required quality standards Example 2 - answers should include but be limited to; - Annual contract value - The nature of the state covered by the contract including number of buildings, age of buildings, size of buildings, operational hours of estate. - Range of services covered in the contract - Approach to contract management including a evidence of integrating services to achieve an integrated and consistent approach to the contract - How you worked collaboratively and in partnership with the client - How you demonstrated a strong customer focus" } ] }, "submissionTerms": { "languages": [ "en" ], "bidValidityPeriod": { "durationInDays": 120 } }, "classification": { "id": "90919200", "scheme": "CPV" }, "hasRecurrence": false }, "language": "EN", "description": "The award criteria with the supporting weightings and scoring mechanism will be published in the ITT. (SC Ref:533690)", "links": [ { "rel": "canonical", "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000513200" }, { "rel": "canonical", "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000513200" } ], "noticetype": "OJEU - F3 - Contract Award Notice", "awards": [ { "id": "FSS/2017/022", "relatedLots": [ "1" ] } ], "contracts": [ { "id": "FSS/2017/022", "awardID": "FSS/2017/022", "status": "active", "dateSigned": "2018-02-27T00:00:00Z" } ], "relatedProcesses": [ { "id": "1", "relationship": [ "planning" ], "scheme": "EU-OJ", "identifier": "2017/S 187-383125" } ] }