{ "tag": [ "compiled" ], "id": "ocds-r6ebe6-0000514992-2018-01-09T00:00:00Z", "date": "2018-01-09T00:00:00Z", "ocid": "ocds-r6ebe6-0000514992", "initiationType": "tender", "parties": [ { "id": "org-40", "name": "West of Scotland Housing Association Ltd", "identifier": { "legalName": "West of Scotland Housing Association Ltd" }, "address": { "streetAddress": "40 Barrowfield Drive, Camlachie", "locality": "Glasgow", "region": "UKM82", "postalCode": "G40 3QH" }, "contactPoint": { "email": "jennifer.cairns@westscot.co.uk", "telephone": "+44 1415505600", "faxNumber": "+44 1415505601", "url": "http://www.publiccontractsscotland.gov.uk" }, "roles": [ "buyer", "reviewBody" ], "details": { "classifications": [ { "id": "Registered Social Landlord", "scheme": "TED_CA_TYPE" }, { "id": "Housing and Community Amenities", "scheme": "COFOG" }, { "id": "Body governed by public law", "scheme": "TED_CA_TYPE" }, { "id": "06", "description": "Housing and community amenities", "scheme": "COFOG" } ], "url": "http://www.westscot.co.uk" } }, { "id": "org-49", "name": "West of Scotland Housing Association Ltd", "identifier": { "legalName": "West of Scotland Housing Association Ltd" }, "address": { "streetAddress": "40 Barrowfield Drive, Camlachie", "locality": "Glasgow", "region": "UKM82", "postalCode": "G40 3QH" }, "contactPoint": { "email": "jennifer.cairns@westscot.co.uk", "telephone": "+44 1415505600", "faxNumber": "+44 1415505601", "url": "http://" }, "roles": [ "buyer", "reviewBody" ], "details": { "classifications": [ { "id": "Registered Social Landlord", "scheme": "TED_CA_TYPE" }, { "id": "Housing and Community Amenities", "scheme": "COFOG" } ], "url": "http://www.westscot.co.uk" } } ], "buyer": { "name": "West of Scotland Housing Association Ltd", "id": "org-49" }, "tender": { "id": "ocds-r6ebe6-0000514992", "title": "Insurance Services 1st April 2018 - 31st March 2022", "description": "West of Scotland Housing Association intend to enter into a Four-Year Contract with a Single Organisation to undertake all insurance services requirements and provide a claims management service in accordance with the information described within the tender documentation and Contract Notice. 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The Contract may be extended by one additional year at West of Scotland Housing Association's discretion subject to the satisfactory performance of the successful Bidder.", "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT298328", "format": "text/html" }, { "id": "OCT298328-1", "title": "Document B", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT298328&idx=1", "datePublished": "2017-10-16T09:53:38Z", "dateModified": "2017-10-16T09:53:38Z", "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet" }, { "id": "OCT298328-2", "title": "Document C", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT298328&idx=2", "datePublished": "2017-10-16T09:53:38Z", "dateModified": "2017-10-16T09:53:38Z", "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet" }, { "id": "OCT298328-3", "title": "Document D", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT298328&idx=3", "datePublished": "2017-10-16T09:53:38Z", "dateModified": "2017-10-16T09:53:38Z", "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet" }, { "id": "OCT298328-4", "title": "Document E", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT298328&idx=4", "datePublished": "2017-10-16T09:53:38Z", "dateModified": "2017-10-16T09:53:38Z", "format": "application/pdf" }, { "id": "OCT298328-5", "title": "Document A", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT298328&idx=5", "datePublished": "2017-10-16T09:53:38Z", "dateModified": "2017-10-16T09:53:38Z", "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document" }, { "id": "OCT298328-6", "title": "List of addresses over PS1million", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT298328&idx=6", "datePublished": "2017-10-26T12:46:27Z", "dateModified": "2017-10-26T12:46:27Z", "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet" }, { "id": "OCT298328-7", "title": "Engineering Inspection Schedule", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT298328&idx=7", "datePublished": "2017-10-26T12:47:20Z", "dateModified": "2017-10-26T12:47:20Z", "format": "application/pdf" }, { "id": "OCT298328-8", "title": "Proposal form for professional indemnity insurance", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT298328&idx=8", "datePublished": "2017-10-26T12:48:08Z", "dateModified": "2017-10-26T12:48:08Z", "format": "application/pdf" }, { "id": "OCT298328-9", "title": "Proposal Form for Crime Policy", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT298328&idx=9", "datePublished": "2017-10-26T12:48:51Z", "dateModified": "2017-10-26T12:48:51Z", "format": "application/pdf" }, { "id": "OCT298328-10", "title": "Proposal form for Cyber Policy", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT298328&idx=10", "datePublished": "2017-10-26T12:49:37Z", "dateModified": "2017-10-26T12:49:37Z", "format": "application/pdf" }, { "id": "OCT298328-11", "title": "Motor Vehicle Fleet Schedule", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT298328&idx=11", "datePublished": "2017-10-26T12:50:21Z", "dateModified": "2017-10-26T12:50:21Z", "format": "application/pdf" }, { "id": "OCT298328-12", "title": "Wage and Turnover split", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT298328&idx=12", "datePublished": "2017-10-26T12:51:06Z", "dateModified": "2017-10-26T12:51:06Z", "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document" }, { "id": "OCT298328-13", "title": "West of Scotland Housing Association Annual Accounts", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT298328&idx=13", "datePublished": "2017-10-26T12:51:47Z", "dateModified": "2017-10-26T12:51:47Z", "format": "application/pdf" }, { "id": "OCT298328-14", "title": "Willowacre Trust Annual Accounts", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT298328&idx=14", "datePublished": "2017-10-26T12:52:28Z", "dateModified": "2017-10-26T12:52:28Z", "format": "application/pdf" }, { "id": "OCT298328-15", "title": "Public Liability Information", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT298328&idx=15", "datePublished": "2017-10-26T12:53:26Z", "dateModified": "2017-10-26T12:53:26Z", "format": "application/pdf" }, { "id": "JAN306155", "documentType": "awardNotice", "title": "Insurance Services 1st April 2018 - 31st March 2022", "description": "West of Scotland Housing Association intend to enter into a Four-Year Contract with a Single Organisation to undertake all insurance services requirements and provide a claims management service in accordance with the information described within the tender documentation and Contract Notice. The Contract may be extended by one additional year at West of Scotland Housing Association's discretion subject to the satisfactory performance of the successful Bidder.", "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN306155", "format": "text/html" } ], "lots": [ { "id": "1", "description": "West of Scotland Housing Association intend to enter into a Four-Year Contract with a Single Organisation to undertake all insurance services requirements and provide a claims management service in accordance with the information described within the tender documentation and Contract Notice. The Contract may be extended by one additional year at West of Scotland Housing Association's discretion subject to the satisfactory performance of the successful Bidder.. The Service Provider's performance will be reviewed regularly throughout the Four Year term of the Contract. Failure by the Service Provider to fulfil their obligations and requirements of the Contract stated within the tender documentation may result in suspension (temporary or permanent) of the Service Provider - Please refer to Document A for further information.", "status": "complete", "value": { "amount": 1127660.03, "currency": "GBP" }, "hasOptions": false, "submissionTerms": { "variantPolicy": "notAllowed" }, "contractPeriod": { "startDate": "2018-04-01T00:00:00Z", "endDate": "2022-03-31T00:00:00Z" }, "hasRenewal": true, "renewal": { "description": "One Year Extension" } } ], "bidOpening": { "date": "2017-11-13T14:00:00Z", "address": { "streetAddress": "West of Scotland Housing Association, 40 Barrowfield Drive, Camlachie House, Glasgow, G40 3QH" } }, "contractTerms": { "hasElectronicPayment": true, "hasElectronicOrdering": true, "electronicInvoicingPolicy": "allowed", "performanceTerms": "The Service Provider's performance will be reviewed regularly throughout the Four Year term of the Contract. Failure by the Service Provider to fulfil their obligations and requirements of the Contract stated within the tender documentation may result in suspension (temporary or permanent) of the Service Provider - Please refer to Document A for further information." }, "otherRequirements": { "requiresStaffNamesAndQualifications": true }, "selectionCriteria": { "criteria": [ { "type": "suitability", "description": "Bidders shall be regulated by the Financial Conduct Authority or the equivalent regulating body within the member state which the Bidding organisation is registered" }, { "type": "economic", "description": "Question 4B.1.1 - Bidders, in relation to the organisation providing the insurance policy, are required to have a 'general' yearly turnover of GBP 2,221,545.68 for the last three financial years. Where a Bidder proposes to provide the service requirements through an Insurance Broker, the Insurance Broker is required to have a 'general' yearly turnover of GBP 33,774.38 for the last three financial years in addition to the turnover requirements for the organisation providing the insurance policy. Question 4B.1.2 - Bidders, in relation to the organisation providing the insurance policy, are required to have an average yearly turnover of GBP 2,221,545,68 for the last three financial years. Where a Bidder proposes to provide the service requirements through an Insurance Broker, the Insurance Broker is required to have an average yearly turnover of GBP 33,774.38 for the last three financial years in addition to the turnover requirements for the organisation providing the insurance policy. Question 4B.3 - Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading. 4B.5.1 and 4B.5.2 - It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurances indicated below: Employer's (Compulsory) Liability Insurance - 5,000,000 GBP Public Liability Insurance - 5,000,000 GBP Bidders, in relation to the organisation providing the insurance policy, must also hold a Standard and Poor's Financial Service (or equivalent organisation) 'A' rating or above at the date of their tender submission." }, { "type": "technical", "description": "Please refer to these statements when completing Section 4C of Tender Document A ESPD (Scotland). 4C.8.1 - Bidders will be required to confirm their average annual manpower for the last three years. 4C.8.2 - Bidders will be required to confirm their and the number of managerial staff for the last three years. 4C.10 - Bidders will be required to confirm whether they intend to subcontract and, if so, for what portion of the contract." }, { "type": "technical", "description": "Execution of the service is reserved to a particular profession" } ] }, "submissionTerms": { "languages": [ "en" ], "bidValidityPeriod": { "endDate": "2018-02-09T00:00:00Z" } }, "classification": { "id": "66510000", "scheme": "CPV" }, "hasRecurrence": true, "recurrence": { "description": "2021 or 2022" } }, "language": "EN", "description": "Questions 4C.8.1 - 4C.8.2 of the ESPD and Questions 1, 2, 3 and 4 of the Quality Questionnaire responses will be evaluated and scored in accordance with the following criteria; 0 - Unacceptable - Nil or inadequate response. Fails to demonstrate an ability to meet the requirement. A Bidder which scores '0 - Unacceptable' against any question will be disqualified. 1 - Poor - Response is partially relevant and poor. The response addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled. 2 - Acceptable - Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas. 3 - Good - Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled. 4 - Very Good - Response is largely relevant and very good. The response demonstrates a very good understanding of the requirements and provides adequate details on how the requirements will be fulfilled. 5 - Excellent - Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full. If a response to an individual question is assessed as 'Poor' this may lead to rejection of a tender. West of Scotland Housing Association may disqualify any Bidder who: - Fails to achieve a minimum score of 24 marks (out of a potential 40 marks) against their responses to Section 5 - Quality Questionnaire; - Provides false or inaccurate information. West of Scotland Housing Association reserves the right to terminate the successful Bidders' Contract and all costs incurred by West of Scotland Housing Association as a result of the termination shall be recovered from the Bidder; - Submits their completed Tender response after the Tender Closing date and time. 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