{ "tag": [ "compiled" ], "id": "ocds-r6ebe6-0000523376-2018-09-05T00:00:00Z", "date": "2018-09-05T00:00:00Z", "ocid": "ocds-r6ebe6-0000523376", "initiationType": "tender", "parties": [ { "id": "org-9", "name": "Highlands and Islands Enterprise", "identifier": { "legalName": "Highlands and Islands Enterprise" }, "address": { "streetAddress": "An Lochran, 10 Inverness Campus", "locality": "Inverness", "region": "UKM6", "postalCode": "IV2 5NA" }, "contactPoint": { "name": "Lynda Collin", "email": "hie.procurement@hient.co.uk", "telephone": "+44 1463245245", "url": "http://www.publiccontractsscotland.gov.uk" }, "roles": [ "buyer", "centralPurchasingBody", "reviewBody" ], "details": { "classifications": [ { "id": "Regional or local authority", "scheme": "TED_CA_TYPE" }, { "id": "04", "description": "Economic affairs", "scheme": "COFOG" }, { "id": "Regional or local agency/office", "scheme": "TED_CA_TYPE" } ], "url": "http://www.hie.co.uk" } }, { "id": "org-1", "name": "Highlands and Islands Enterprise", "identifier": { "legalName": "Highlands and Islands Enterprise" }, "address": { "streetAddress": "An Lochran, 10 Inverness Campus", "locality": "Inverness", "region": "UKM6", "postalCode": "IV2 5NA" }, "contactPoint": { "email": "hieprocurement@hient.co.uk", "telephone": "+44 1463245245", "url": "http://" }, "roles": [ "buyer" ], "details": { "url": "http://www.hie.co.uk" } }, { "id": "org-140", "name": "Highlands and Islands Enterprise", "identifier": { "legalName": "Highlands and Islands Enterprise" }, "address": { "streetAddress": "An Lochran, 10 Inverness Campus", "locality": "Inverness", "region": "UKM6", "postalCode": "IV2 5NA" }, "contactPoint": { "email": "hieprocurement@hient.co.uk", "telephone": "+44 1463245245", "url": "http://" }, "roles": [ "buyer", "centralPurchasingBody", "reviewBody" ], "details": { "classifications": [ { "id": "Regional or local agency/office", "scheme": "TED_CA_TYPE" }, { "id": "04", "description": "Economic affairs", "scheme": "COFOG" } ], "url": "http://www.hie.co.uk" } }, { "id": "org-205", "name": "CEL Trading Ltd", "identifier": { "legalName": "CEL Trading Ltd" }, "address": { "streetAddress": "Fleming House, 5 Fleming Road", "locality": "Livingston", "region": "UKM75", "postalCode": "EH54 7BN" }, "contactPoint": { "telephone": "+44 1506862227" }, "roles": [ "supplier" ], "details": { "scale": "sme", "url": "http://www.communityenterprise.co.uk" } }, { "id": "org-206", "name": "Delfinity Ltd", "identifier": { "legalName": "Delfinity Ltd" }, "address": { "streetAddress": "Braiklay Farmhouse, Tarves", "locality": "Ellon", "region": "UKM", "postalCode": "AB41 7NJ" }, "contactPoint": { "telephone": "+44 1358761365" }, "roles": [ "supplier" ], "details": { "scale": "sme", "url": "http://www.delfinity.co.uk" } }, { "id": "org-207", "name": "SKS Scotland CIC", "identifier": { "legalName": "SKS Scotland CIC" }, "address": { "streetAddress": "1 Greenend Lane, Killearn", "locality": "Glasgow", "region": "UKM", "postalCode": "G63 9NR" }, "roles": [ "supplier" ], "details": { "scale": "sme", "url": "http://www.sksscotland.co.uk" } } ], "buyer": { "name": "Highlands and Islands Enterprise", "id": "org-140" }, "tender": { "id": "O164", "title": "Support for Communities Framework Lot 1 - Inner Moray Firth & Moray", "description": "This is a Contract Award Notice and as such the procurement process has now ended. This exercise is to put in place arrangements which will provide HIE with access to external expertise to support community-led organisations to develop their capacity and deliver prioritised projects. The requirement was divided into 6 Lots procured under separate Notices - this Notice relates to Lot 1 Inner Moray Firth & Moray. The Framework is anticipated to be awarded for 2 years with an optional period not exceeding 1 year. The estimated total value over the maximum duration of 3 years will be between GBP105k and GBP115k excluding VAT. 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The requirement is being divided into 6 Lots being procured under separate Notices - this Notice relates to Lot 1 Inner Moray Firth & Moray. The Framework is anticipated to be awarded for 2 years with an optional period not exceeding 1 year. The estimated total value over the maximum duration of 3 years will be between GBP105k and GBP115k excluding VAT. 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Helping You Bid Better Flyer", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB308744&idx=12", "datePublished": "2018-02-03T11:10:12Z", "dateModified": "2018-02-03T11:10:12Z", "format": "application/pdf" }, { "id": "FEB308744-13", "title": "CDS - Collaboration Flyer", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB308744&idx=13", "datePublished": "2018-02-03T11:10:12Z", "dateModified": "2018-02-03T11:10:12Z", "format": "application/pdf" }, { "id": "FEB308744-14", "title": "HIE Conflict of Interest Policy", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB308744&idx=14", "datePublished": "2018-02-03T11:10:12Z", "dateModified": "2018-02-03T11:10:12Z", "format": "application/pdf" }, { "id": "FEB308744-15", "title": "Terms & Conditions", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB308744&idx=15", "datePublished": "2018-02-03T11:10:13Z", "dateModified": "2018-02-27T10:49:56Z", "format": "application/pdf" }, { "id": "FEB308744-16", "title": "Lot 1 CS ESPD", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB308744&idx=16", "datePublished": "2018-02-03T11:10:13Z", "dateModified": "2018-02-03T11:10:13Z", "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document" }, { "id": "FEB308744-17", "title": "Lot 1 CS Pricing Proforma", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB308744&idx=17", "datePublished": "2018-02-21T10:53:51Z", "dateModified": "2018-02-21T10:53:51Z", "format": "application/vnd.ms-excel" }, { "id": "FEB308744-18", "title": "CS Lot 1 - Scope of Requirements & Guidance Notes", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB308744&idx=18", "datePublished": "2018-02-27T10:48:48Z", "dateModified": "2018-02-27T10:48:48Z", "format": "application/pdf" }, { "id": "FEB308744-19", "title": "Terms & Conditions", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB308744&idx=19", "datePublished": "2018-02-27T10:49:55Z", "dateModified": "2018-02-27T10:49:55Z", "format": "application/pdf" }, { "id": "SEP330473", "documentType": "awardNotice", "title": "Support for Communities Framework Lot 1 - Inner Moray Firth & Moray", "description": "This is a Contract Award Notice and as such the procurement process has now ended. This exercise is to put in place arrangements which will provide HIE with access to external expertise to support community-led organisations to develop their capacity and deliver prioritised projects. The requirement was divided into 6 Lots procured under separate Notices - this Notice relates to Lot 1 Inner Moray Firth & Moray. The Framework is anticipated to be awarded for 2 years with an optional period not exceeding 1 year. The estimated total value over the maximum duration of 3 years will be between GBP105k and GBP115k excluding VAT. This is the figure which has been used in II.1.7 & V.2.4.", "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP330473", "format": "text/html" } ], "lots": [ { "id": "1", "description": "This framework will provide an alternative means of providing a range of practical support (not advice already accessible via HIE's Framework for Growth and Development - Specialist Advice) as many community-led organisations lack the capacity or a particular skills set to progress an opportunity timeously. The types of support required have been categorised as Financial; Project Development; Project Delivery/Management and Procurement. As indicated in II.1.4 this Lot relates to Lot 1 Inner Moray Firth & Moray. The other Lots are as follows: - Lot 2 Argyll - Lot 3 Innse Gall - Lot 4 Orkney, Shetland and Caithness & Sutherland - Lot 5 Lochaber, Skye & Wester Ross - Lot 6 Performance Measurement (HIE wide) Lot 6 is exempt from both The Public Contracts (Scotland) Regulations 2015 and the Procurement Reform (Scotland) Act 2014 & was therefore being procured via a selective competitive process.. Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.", "status": "complete", "value": { "amount": 115000, "currency": "GBP" }, "options": { "description": "In accordance with Regulation 72(1)(a) of the Public Contracts (Scotland) Regulations 2015, HIE reserves the right to make changes to the volume, scope or location of the Services following a review of the Services by HIE, particularly with regard to demand and budgetary availability or where HIE's strategic focus changes as a result of Scottish Government direction or a shift in policy. This may result in amendments to existing requirements or the sourcing of new types of support." }, "hasOptions": true, "submissionTerms": { "variantPolicy": "notAllowed" }, "contractPeriod": { "durationInDays": 1080 }, "hasRenewal": true, "renewal": { "description": "The Framework will be awarded for an initial period of 2 years with HIE having the option to extend for a period or periods together not exceeding 1 calendar years following the Initial Term." }, "awardCriteria": { "criteria": [ { "type": "quality", "name": "Management & Delivery Methodology", "description": "20" }, { "type": "price", "description": "20" } ] } } ], "bidOpening": { "date": "2018-03-08T12:00:00Z" }, "contractTerms": { "hasElectronicPayment": true, "hasElectronicOrdering": true, "electronicInvoicingPolicy": "allowed", "performanceTerms": "The contract will include Key Performance Indicators (KPIs), which can be found within the Tender documentation." }, "coveredBy": [ "GPA" ], "otherRequirements": { "requiresStaffNamesAndQualifications": true }, "selectionCriteria": { "criteria": [ { "type": "economic", "minimum": "ESPD 4B.5 It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below: Employer's (Compulsory) Liability Insurance = GBP5m http://www.hse.gov.uk/pubns/hse40.pdf Public Liability Insurance = GBP5m Professional Indemnity Insurance = GBP5m" }, { "type": "technical", "description": "Bidders will be required to confirm whether they intend to sub-contract and, if so, for what proportion of the contract." } ] }, "submissionTerms": { "languages": [ "en" ] }, "techniques": { "hasFrameworkAgreement": true, "frameworkAgreement": { "maximumParticipants": 4 } }, "classification": { "id": "79400000", "scheme": "CPV" }, "hasRecurrence": true, "recurrence": { "description": "HIE reserves the right to re-tender for these services upon termination of the contract or at the end of the contract period, including any extension period." }, "amendments": [ { "id": "amd-4", "description": "Change to Professional Indemnity Insurance (PII ) & Indicative Timescales Following a query regarding PII & the related retention period we would like to provide the following information to all bidders. As explained, when determining appropriate levels of insurances, HIE are required to consider a number of aspects including the potential risk/s associated with delivering these requirements. The nature and depth of some of the activities which may be required (eg providing technical support for renewable energy developments or supporting a community with funding applications and other fundraising to develop a significant building or community asset) lead HIE to believe they pose a higher level of risk compared to other consultancy engagements and therefore we feel GBP 5m for PII is not disproportionate. Bidders are reminded that, as detailed in the Award Criteria Response Form, when costing Price (ie Rates), HIE have allowed for various factors to be considered, including any relating to fees. We feel the 5 year retention timescale aligns with other public sector bodies standard terms and conditions and that of the Prescription & Limitations (Scotland) Act 1973. However, following consultation with our Insurance Broker, we have decided to amend the requirement for Professional Indemnity Insurance from an \"each and every claim\" basis to \"for each and every claim and in the aggregate\". The published Scope of Requirements and Terms and Conditions have both been replaced to incorporate this change - previous versions should be disregarded. We have also removed the Property Losses from the Terms and Conditions. To allow for these changes, the deadline for asking queries is now extended to 12 noon on 21st March with the new deadline for tenders being received now being 12 noon on 29th March. Amendments to Contract Notice: Replace IV.2.2) Time limit for receipt of tenders or requests to participate Date: 08/03/2018 Local time: 12:00 with IV.2.2) Time limit for receipt of tenders or requests to participate Date: 29/03/18 Local time: 12:00 Replace IV.2.7) Conditions for opening of tenders Date: 08/03/2018 Local time: 12:00 With IV.2.7) Conditions for opening of tenders Date: 29/03/18 Local Time: 12:00 Reason To allow bidders sufficient time to submit proposals due to changes to Insurance requirements as per Additional Information provided.", "unstructuredChanges": [ { "oldValue": { "date": "2018-03-08T12:00:00Z" }, "newValue": { "date": "2018-03-29T12:00:00Z" }, "where": { "section": "IV.2.2", "label": "Time limit" } }, { "oldValue": { "date": "2018-03-08T12:00:00Z" }, "newValue": { "date": "2018-03-29T12:00:00Z" }, "where": { "section": "IV.2.7", "label": "Conditions for opening of tenders" } } ] } ], "legalBasis": { "id": "32014L0024", "scheme": "CELEX" } }, "language": "EN", "relatedProcesses": [ { "id": "1", "relationship": [ "planning" ], "scheme": "EU-OJ", "identifier": "2018/S 024-051063" } ], "description": "This is one of 6 Frameworks procured under separate notices (Lots). Bidders were able to submit a response for any of Lots 1-5, details of which can be located via the PCS/OJEU notices, published on the same date with \"SUPPORT FOR COMMUNITIES FRAMEWORK' in the contract description. Estimated values in II.1.4, II.1.7 & V.2.4 are indicative only & relate to the current anticipated values over the 36 month period. The estimated max aggregated value (across all 6 Lots) over 36 months is GBP1m. This Framework will be non-exclusive i.e. HIE reserves the right, in certain circumstances, to procure out with the Framework as & when required. It will also be available for call-off by any current or future HIE subsidiary organisation, associated company, joint venture or similar, subject to a case-by-case prior approval by HIE. 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