{ "tag": [ "compiled" ], "id": "ocds-r6ebe6-0000535357-2018-12-07T00:00:00Z", "date": "2018-12-07T00:00:00Z", "ocid": "ocds-r6ebe6-0000535357", "initiationType": "tender", "parties": [ { "id": "org-10", "name": "Aberdeen City Council", "identifier": { "legalName": "Aberdeen City Council" }, "address": { "streetAddress": "Woodhill House, Westburn Road", "locality": "Aberdeen", "region": "UKM50", "postalCode": "AB16 5GB" }, "contactPoint": { "email": "gordon.duncan@highland.gov.uk", "telephone": "+44 1467530600", "url": "http://www.publictendersscotland.publiccontractsscotland.gov.uk" }, "roles": [ "buyer", "centralPurchasingBody", "reviewBody" ], "details": { "classifications": [ { "id": "Regional or local authority", "scheme": "TED_CA_TYPE" }, { "id": "06", "description": "Housing and community amenities", "scheme": "COFOG" }, { "id": "01", "description": "General public services", "scheme": "COFOG" } ], "url": "http://www.aberdeencity.gov.uk" } }, { "id": "org-226", "name": "Aberdeen City Council", "identifier": { "legalName": "Aberdeen City Council" }, "address": { "streetAddress": "Woodhill House, Westburn Road", "locality": "Aberdeen", "region": "UKM50", "postalCode": "AB16 5GB" }, "contactPoint": { "email": "CPSCityShire@aberdeencity.gov.uk", "telephone": "+44 1467530600" }, "roles": [ "buyer", "reviewBody" ], "details": { "classifications": [ { "id": "Regional or local authority", "scheme": "TED_CA_TYPE" }, { "id": "01", "description": "General public services", "scheme": "COFOG" } ] } }, { "id": "org-310", "name": "Scott & Co (Scotland) LLP", "identifier": { "legalName": "Scott & Co (Scotland) LLP" }, "address": { "streetAddress": "12 Drumsheugh Gardens", "locality": "Edinburgh", "region": "UK", "postalCode": "EH3 7QG" }, "contactPoint": { "telephone": "+44 1314778900" }, "roles": [ "supplier" ], "details": { "scale": "large", "url": "http://" } } ], "buyer": { "name": "Aberdeen City Council", "id": "org-226" }, "tender": { "id": "000-HUJA5537", "title": "Debt Collection Services", "description": "Debt Collection Sheriff Officer Services contract, to collect outstanding monies for the Council as efficiently & effectively as possible to maximise Councils income for the undernoted income streams: Council Tax (including water and waste water charges),Housing Benefit Overpayments,Non-domestic rates, Penalty Charge Notices - Parking, Penalty Charge Notices - Bus lanes, Service Income, Former Tenancy Arrears, Business improvement district, Other types of debt that may be added at a later date along with the other services, Rent Evictions and Serving of Notice of Proceedings. One supplier is sought in respect of all the Services. It is a requirement of the Contract that the Sheriff Officers and Messengers-at-Arms hold a commission to operate in the Sheriffdom of Grampian. This must be maintained for the duration of the Contract.", "status": "complete", "items": [ { "id": "1", "additionalClassifications": [ { "id": "79940000", "scheme": "CPV" } ], "deliveryLocation": { "description": "Aberdeen City" }, "deliveryAddresses": [ { "region": "UKM50" }, { "region": "UKM50" } ], "relatedLot": "1" } ], "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "mainProcurementCategory": "services", "submissionMethod": [ "electronicSubmission" ], "submissionMethodDetails": "http://www.publiccontractscotland.gov.uk", "tenderPeriod": { "endDate": "2018-04-18T12:00:00Z" }, "awardPeriod": { "startDate": "2018-04-18T14:00:00Z" }, "documents": [ { "id": "MAR313816", "documentType": "contractNotice", "title": "Debt Collection Services", "description": "Debt Collection Sheriff Officer Services contract, to collect outstanding monies for the Council as efficiently & effectively as possible to maximise Councils income for the undernoted income streams: Council Tax (including water and waste water charges),Housing Benefit Overpayments,Non-domestic rates, Penalty Charge Notices - Parking, Penalty Charge Notices - Bus lanes, Service Income, Former Tenancy Arrears, Business improvement district, Other types of debt that may be added at a later date along with the other services, Rent Evictions and Serving of Notice of Proceedings. One supplier is sought in respect of all the Services. It is a requirement of the Contract that the Sheriff Officers and Messengers-at-Arms hold a commission to operate in the Sheriffdom of Grampian. This must be maintained for the duration of the Contract.", "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR313816", "format": "text/html" }, { "id": "MAR313816-1", "title": "ESPD Standard Statements", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR313816&idx=1", "datePublished": "2018-03-19T09:10:57Z", "dateModified": "2018-03-19T09:10:57Z", "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document" }, { "id": "MAR313816-2", "title": "ESDP Standard Statements", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR313816&idx=2", "datePublished": "2018-03-19T09:10:57Z", "dateModified": "2018-03-19T09:10:57Z", "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document" }, { "id": "MAR313816-3", "title": "Debt Collection Services ITT", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR313816&idx=3", "datePublished": "2018-03-19T09:10:57Z", "dateModified": "2018-03-19T09:10:57Z", "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document" }, { "id": "MAR313816-4", "title": "ESPD", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR313816&idx=4", "datePublished": "2018-03-19T09:10:57Z", "dateModified": "2018-03-19T09:10:57Z", "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document" }, { "id": "MAR313816-5", "title": "Appendix 4 - Conditions of Contract", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR313816&idx=5", "datePublished": "2018-03-20T11:45:56Z", "dateModified": "2018-03-20T11:45:56Z", "format": "application/msword" }, { "id": "DEC339401", "documentType": "awardNotice", "title": "Debt Collection Services", "description": "Debt Collection Sheriff Officer Services contract, to collect outstanding monies for the Council as efficiently & effectively as possible to maximise Councils income for the undernoted income streams: Council Tax (including water and waste water charges),Housing Benefit Overpayments,Non-domestic rates, Penalty Charge Notices - Parking, Penalty Charge Notices - Bus lanes, Service Income, Former Tenancy Arrears, Business improvement district, Other types of debt that may be added at a later date along with the other services, Rent Evictions and Serving of Notice of Proceedings. One supplier is sought in respect of all the Services. It is a requirement of the Contract that the Sheriff Officers and Messengers-at-Arms hold a commission to operate in the Sheriffdom of Grampian. This must be maintained for the duration of the Contract.", "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC339401", "format": "text/html" } ], "lots": [ { "id": "1", "description": "Debt Collection Sheriff Officer Services contract, to collect outstanding monies for the Council as efficiently and effectively as possible to maximise the Councils income for the undernoted income streams: Council Tax (including water and waste water charges) Housing Benefit Overpayments Non-domestic rates Penalty Charge Notices - Parking Penalty Charge Notices - Bus lanes Service Income Former Tenancy Arrears Business improvement district Other types of debt that may be added at a later date along with the other services, Rent Evictions and Serving of Notice of Proceedings.", "status": "complete", "options": { "description": "Option to extend for up to a further 12 months." }, "hasOptions": true, "submissionTerms": { "variantPolicy": "notAllowed" }, "contractPeriod": { "durationInDays": 1440 }, "hasRenewal": false, "awardCriteria": { "criteria": [ { "type": "quality", "name": "Quality", "description": "90" }, { "type": "price", "description": "10" } ] } } ], "bidOpening": { "date": "2018-04-18T14:00:00Z", "address": { "streetAddress": "Aberdeen" } }, "contractTerms": { "hasElectronicPayment": true, "hasElectronicOrdering": true, "electronicInvoicingPolicy": "allowed" }, "coveredBy": [ "GPA" ], "otherRequirements": { "requiresStaffNamesAndQualifications": true }, "selectionCriteria": { "criteria": [ { "type": "suitability", "description": "Bidders must be a member of the following :- -Society of Messengers-at-Arms and Sheriff Officers -Institute of Revenues, Rating and Valuation. -Credit Services Association" }, { "type": "economic", "description": "4B.1.1 Bidders are required to provide copies of audited accounts for the last two years of trading as submitted to the inland revenue. Council shall also undertake a credit check using Creditsafe and dependent on the scores may request additional information from Bidders. 4B.3 Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading. 4B5.1 It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below: 4B.6 Bidders are requested to provide details of any claims in excess of 5,000 GBP made on your organisation professional indemnity insurance in the last five (5) years. N.B. if responding on behalf of a consortium then these details should be provided for each consortium member.", "minimum": "Insurance Requirements Employer's (Compulsory) Liability Insurance = relevant statutory requirement Public Liability Insurance = Five million GBP Professional Indemnity Insurance = Five million GBP" }, { "type": "technical", "description": "4C.1.2 Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in part II.2.4 of the OJEU Contract Notice 4C.2 Bidders will be required to confirm details of the technicians or technical bodies who they can call upon, especially those responsible for quality control 4C.4 Bidders will be required to confirm that they have (or have access to) the relevant supply chain management and tracking systems used by them to deliver the types of requirements detailed in II.2.4 in the OJEU Contract Notice 4C.6 Bidders will be required to confirm that they and/or the service provider have the following relevant educational and professional qualifications: Individuals will be utilised under this contract who hold the following professional qualifications : Institute of Revenues,Rating and Valuation, Sheriff Officer/ Messenger-at-Arms Commissions;" } ] }, "submissionTerms": { "languages": [ "en" ], "bidValidityPeriod": { "durationInDays": 120 } }, "classification": { "id": "79940000", "scheme": "CPV" }, "hasRecurrence": true, "recurrence": { "description": "If extension period is not utilised then 2022. If extension option is utilised 2023" }, "legalBasis": { "id": "32014L0024", "scheme": "CELEX" } }, "language": "EN", "description": "4C8.1 Bidders will be required to confirm their average annual manpower for the last three years. 4C8.2 Bidders will be required to confirm the number of managerial staff for the last three years 4C.9 Bidders will be required to demonstrate that they have (or have access to) the relevant tools, plant or technical equipment to deliver the types of requirements detailed in II.2.4 in the OJEU Contract Notice or the relevant section of the Site Notice. 4C.10 Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract. 4D.1 The bidder must have the following: A documented policy regarding quality management. The policy must set out responsibilities for quality management demonstrating that the bidder has, and continues to implement, a quality management policy that is authorised by their Chief Executive, or equivalent, which is periodically reviewed at a senior management level. The policy must be relevant to the nature and scale of the work to be undertaken and set out responsibilities for quality management throughout the organisation. 4D1.1 The bidder must have a regularly reviewed and documented policy for Health and Safety (H&S) management, endorsed by the Chief Executive Officer, or equivalent. The policy must be relevant to the nature and scale of the work and set out responsibilities for H&S management at all levels within the organisation. The policy must be relevant to the nature and scale of your operations and set out your company's responsibilities of health and safety management and compliance with legislation. 4D.2 The bidder must have the following: A regularly reviewed documented policy regarding environmental management, authorised by the Chief Executive, or equivalent. This policy must include and describe the bidder's environmental emergency response procedures, including the preparedness and response procedures for potential accidents and emergency response situations that give rise to significant environmental impacts (for example hazardous substances spill control). 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