{ "tag": [ "compiled" ], "id": "ocds-r6ebe6-0000538383-2018-12-05T00:00:00Z", "date": "2018-12-05T00:00:00Z", "ocid": "ocds-r6ebe6-0000538383", "initiationType": "tender", "parties": [ { "id": "org-27", "name": "The Highland Council", "identifier": { "legalName": "The Highland Council" }, "address": { "streetAddress": "Council Headquarters, Glenurquhart Road", "locality": "Inverness", "region": "UKM62", "postalCode": "IV3 5BX" }, "contactPoint": { "email": "procurement@highland.gov.uk", "telephone": "+44 1349886606" }, "roles": [ "buyer", "reviewBody" ], "details": { "classifications": [ { "id": "Regional or local authority", "scheme": "TED_CA_TYPE" }, { "id": "01", "description": "General public services", "scheme": "COFOG" } ] } }, { "id": "org-235", "name": "The Highland Council", "identifier": { "legalName": "The Highland Council" }, "address": { "streetAddress": "Council Headquarters, Glenurquhart Road", "locality": "Inverness", "region": "UKM62", "postalCode": "IV3 5BX" }, "contactPoint": { "email": "CPSSprocurement@aberdeencity.gov.uk", "telephone": "+44 1349886606" }, "roles": [ "buyer", "reviewBody" ], "details": { "classifications": [ { "id": "Regional or local authority", "scheme": "TED_CA_TYPE" }, { "id": "01", "description": "General public services", "scheme": "COFOG" } ] } }, { "id": "org-344", "name": "FAIRWAYS GM LTD", "identifier": { "legalName": "FAIRWAYS GM LTD" }, "address": { "streetAddress": "CLASHBURN CLOSE, KINROSS BUSINESS PARK", "locality": "KINROSS", "region": "UK", "postalCode": "KY13 8GF" }, "contactPoint": { "telephone": "+44 1577865586" }, "roles": [ "supplier" ], "details": { "scale": "sme", "url": "http://" } } ], "buyer": { "name": "The Highland Council", "id": "org-235" }, "tender": { "id": "HC/CS/GME/DPS2018", "title": "Dynamic Purchasing System for the Provision of Ground Maintenance Equipment", "description": "This contract Award Notice is in Relation to Lot 1 within the Highland Council DPS For Ground Maintenance Equipment.", "status": "complete", "items": [ { "id": "1", "additionalClassifications": [ { "id": "43325100", "scheme": "CPV" }, { "id": "16310000", "scheme": "CPV" }, { "id": "16311000", "scheme": "CPV" }, { "id": "16311100", "scheme": "CPV" } ], "deliveryLocation": { "description": "Throughout the Highland Council area" }, "deliveryAddresses": [ { "region": "UKM6" }, { "region": "UKM6" } ], "relatedLot": "1" }, { "id": "2", "additionalClassifications": [ { "id": "16160000", "scheme": "CPV" }, { "id": "43325100", "scheme": "CPV" } ], "deliveryLocation": { "description": "Throughout the Highland Council area" }, "deliveryAddresses": [ { "region": "UKM6" }, { "region": "UKM6" } ], "relatedLot": "2" }, { "id": "3", "additionalClassifications": [ { "id": "16310000", "scheme": "CPV" }, { "id": "16311000", "scheme": "CPV" }, { "id": "16311100", "scheme": "CPV" } ], "deliveryLocation": { "description": "Throughout the Highland Council area" }, "deliveryAddresses": [ { "region": "UKM6" }, { "region": "UKM6" } ], "relatedLot": "3" }, { "id": "4", "additionalClassifications": [ { "id": "43325100", "scheme": "CPV" } ], "deliveryLocation": { "description": "Throughout the Highland Council area" }, "deliveryAddresses": [ { "region": "UKM6" }, { "region": "UKM6" } ], "relatedLot": "4" }, { "id": "5", "additionalClassifications": [ { "id": "43325100", "scheme": "CPV" } ], "deliveryLocation": { "description": "Throughout the Highland Council area" }, "deliveryAddresses": [ { "region": "UKM6" }, { "region": "UKM6" } ], "relatedLot": "5" }, { "id": "6", "additionalClassifications": [ { "id": "43325100", "scheme": "CPV" }, { "id": "16160000", "scheme": "CPV" } ], "deliveryAddresses": [ { "region": "UKM6" }, { "region": "UKM6" } ], "relatedLot": "6" }, { "id": "7", "additionalClassifications": [ { "id": "34223300", "scheme": "CPV" }, { "id": "34223310", "scheme": "CPV" } ], "deliveryLocation": { "description": "Throughout the Highland Council area" }, "deliveryAddresses": [ { "region": "UKM6" }, { "region": "UKM6" } ], "relatedLot": "7" }, { "id": "8", "additionalClassifications": [ { "id": "43325100", "scheme": "CPV" }, { "id": "16700000", "scheme": "CPV" }, { "id": "34390000", "scheme": "CPV" } ], "deliveryLocation": { "description": "Throughout the Highland Council area" }, "deliveryAddresses": [ { "region": "UKM6" }, { "region": "UKM6" } ], "relatedLot": "8" } ], "value": { "amount": 3500000, "currency": "GBP" }, "procurementMethod": "selective", "procurementMethodDetails": "Restricted procedure", "mainProcurementCategory": "goods", "submissionMethod": [ "electronicSubmission" ], "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk", "tenderPeriod": { "endDate": "2018-05-10T12:00:00Z" }, "documents": [ { "id": "APR315871", "documentType": "contractNotice", "title": "Dynamic Purchasing System for the Provision of Ground Maintenance Equipment", "description": "This contract notice relates to the setting up of a Dynamic Purchasing System (DPS) which will be used by Highland Council for the provision of a variety of Ground Maintenance Equipment and related services on either a Purchase or Hire basis. The DPS will be split in to a number of Lots to cover the wide range of equipment required on a seasonal or potentially longer term basis (see Lots descriptions for specific details).", "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR315871", "format": "text/html" }, { "id": "technical", "documentType": "technicalSelectionCriteria" }, { "id": "DEC339374", "documentType": "awardNotice", "title": "Dynamic Purchasing System for the Provision of Ground Maintenance Equipment", "description": "This contract Award Notice is in Relation to Lot 1 within the Highland Council DPS For Ground Maintenance Equipment.", "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC339374", "format": "text/html" } ], "lots": [ { "id": "1", "title": "Lot 1 - Large (>750mm-30\") Mower Hire and Service only", "description": "The supply, breakdown repair and service of the full complement of equipment listed in the attached specification as follows - 1. for the remainder of the 2018 season based on the following approximate timescales - Issue of Lot June 2018; Award of Lot July 2018; Delivery of Lot July 2018 until October 2018 2. Annually for each following season for the duration of the DPS based on the following approximate timescales - Issue of Lot August; Award of Lot August; Delivery of Lot in the following March to October. (For clarity, the requirement for the 2019 season will be addressed in August 2018 to the above timescales). The duration of this award will be made on the most economically advantageous basis for the Council, up to 5 years. The Council reserves the right to alter the specification and numbers required based on specific requirements at the time.", "status": "complete", "value": { "amount": 3500000, "currency": "GBP" }, "hasOptions": false, "secondStage": { "minimumCandidates": 30, "maximumCandidates": 30 }, "submissionTerms": { "variantPolicy": "notAllowed" }, "contractPeriod": { "durationInDays": 1800 }, "hasRenewal": false, "awardCriteria": { "criteria": [ { "type": "quality", "name": "Quality", "description": "40" }, { "type": "price", "description": "60" } ] } }, { "id": "2", "title": "Lot 2 - Strimmer Hire and Service/Strimmer Purchase", "description": "Supply, breakdown repair and service of the full complement of equipment listed as per the specification (the Council reserves the right to amend to suit specific requirements as they arise) for the 2019 season and annually thereafter for each following season (March to October) for the duration of the DPS. The following expected timescales for the 2019 season will apply- Issue of Lot January 2019; Award of Lot January 2019; Delivery of Lot March to October 2019. For subsequent seasonal requirements the timescales above are expected to be applied. The duration of any hire agreement will be based on the most economically advantageous for the Council, for a period of up to 5 years. For Purchases, delivery of the Lot will be expected at any time from March 2019 onwards for the duration of the DPS.", "status": "complete", "value": { "amount": 3500000, "currency": "GBP" }, "hasOptions": false, "secondStage": { "minimumCandidates": 30, "maximumCandidates": 30 }, "submissionTerms": { "variantPolicy": "notAllowed" }, "contractPeriod": { "durationInDays": 1800 }, "hasRenewal": false, "awardCriteria": { "criteria": [ { "type": "quality", "name": "Quality", "description": "40" }, { "type": "price", "description": "60" } ] } }, { "id": "3", "title": "Lot 3 - Small (<750mm-30\") Mower Hire and Service or Purchase", "description": "Monthly hire, including delivery and collection and the use of a substitute if not returned to use within 24 hours of a reported failure for the 2019 season and annually thereafter for the duration of the DPS based on the following expected timescales - Issue of Lot August 2018; Award of Lot August 2018; Delivery of Lot March 2019 to October 2019. For purchased equipment delivery will be from March 2019. The duration of the hire will be on the most economically advantageous basis for the Council for the duration of the DPS.", "status": "complete", "value": { "amount": 3500000, "currency": "GBP" }, "hasOptions": false, "secondStage": { "minimumCandidates": 30, "maximumCandidates": 30 }, "submissionTerms": { "variantPolicy": "notAllowed" }, "contractPeriod": { "durationInDays": 1800 }, "hasRenewal": false, "awardCriteria": { "criteria": [ { "type": "quality", "name": "Quality", "description": "40" }, { "type": "price", "description": "60" } ] } }, { "id": "4", "title": "Lot 4 - Rough Cut Mower", "description": "Hire, delivery and collection and the use of a substitute if not returned repaired within 24 hours of a reported failure. Potential hire periods - Monthly; Weekly Expected timescales for the provision of this Lot - Issue of Lot July 2018; Award of Lot July 2018; Delivery of Lot October 2018 to March 2019. Delivery of the Lot will be from October to March each year for the duration of the DPS. The duration of the hire award will be on the most economically advantageous basis for the Council for the duration of the DPS.", "status": "complete", "value": { "amount": 3500000, "currency": "GBP" }, "hasOptions": false, "secondStage": { "minimumCandidates": 30, "maximumCandidates": 30 }, "submissionTerms": { "variantPolicy": "notAllowed" }, "contractPeriod": { "durationInDays": 1800 }, "hasRenewal": false, "awardCriteria": { "criteria": [ { "type": "quality", "name": "Quality", "description": "40" }, { "type": "price", "description": "60" } ] } }, { "id": "5", "title": "Lot 5 - Ex-demonstrator machinery purchase", "description": "Purchase of ex-demonstrator machinery as required to fulfill Council requirements for Grounds Maintenance equipment for the duration of the DPS. Examples might include tractors, mini-excavators, ride-on mowers. Equipment must be less than 2 years old and must come with warranty which will allow repairs to be undertaken within 24 hours of any reported failure. The timescales for this Lot is expected to be - Issue of Lot September 2018; Award of Lot September 2018; Delivery of Lot - as soon as practicable after award given the nature of this equipment and on agreement with Council.", "status": "complete", "value": { "amount": 3500000, "currency": "GBP" }, "hasOptions": false, "secondStage": { "minimumCandidates": 30, "maximumCandidates": 30 }, "submissionTerms": { "variantPolicy": "notAllowed" }, "contractPeriod": { "durationInDays": 1800 }, "hasRenewal": false, "awardCriteria": { "criteria": [ { "type": "quality", "name": "Quality", "description": "40" }, { "type": "price", "description": "60" } ] } }, { "id": "6", "title": "Lot 6 - Purchase of Small Plant", "description": "Chainsaws, blowers, pumps, small mowers, hedge trimmers, weedkilling backpacks, specialist mowers, and any other grounds maintenance small machinery as required. Expected timescales - Issue of Lot October 2018; Award of Lot October 2018; Delivery of Lot March 2019 onwards. The same expected timescales will apply for the duration of the DPS.", "status": "complete", "value": { "amount": 3500000, "currency": "GBP" }, "hasOptions": false, "secondStage": { "minimumCandidates": 30, "maximumCandidates": 30 }, "submissionTerms": { "variantPolicy": "notAllowed" }, "contractPeriod": { "durationInDays": 1800 }, "hasRenewal": false, "awardCriteria": { "criteria": [ { "type": "quality", "name": "Quality", "description": "40" }, { "type": "price", "description": "60" } ] } }, { "id": "7", "title": "Lot 7 - Purchase of trailers", "description": "Purchase of trailers Expected timescales - Issue of Lot November 2018; Award of Lot 2018; Delivery of Lot from March 2019 (or by agreement with the Council). The expected timescales will apply annually for the duration of the DPS.", "status": "complete", "value": { "amount": 3500000, "currency": "GBP" }, "hasOptions": false, "secondStage": { "minimumCandidates": 30, "maximumCandidates": 30 }, "submissionTerms": { "variantPolicy": "notAllowed" }, "contractPeriod": { "durationInDays": 1800 }, "hasRenewal": false, "awardCriteria": { "criteria": [ { "type": "quality", "name": "Quality", "description": "40" }, { "type": "price", "description": "60" } ] } }, { "id": "8", "title": "Lot 8 - Purchase of mini-tractors", "description": "Purchase of mini-tractors and potential provision of additional accessories to address service specific operations such as grass cutting and footpath gritting. Expected timescale for this Lot is - Issue of Lot September 2018; Award of Lot 2018; Delivery of Lot March 2019 onwards or as agreed with the Council. This expected timescale will apply annually for the duration of the DPS.", "status": "complete", "value": { "amount": 3500000, "currency": "GBP" }, "options": { "description": "Additional accessories as specified by the Council based on potential requirements." }, "hasOptions": true, "secondStage": { "minimumCandidates": 30, "maximumCandidates": 30 }, "submissionTerms": { "variantPolicy": "notAllowed" }, "contractPeriod": { "durationInDays": 1800 }, "hasRenewal": false, "awardCriteria": { "criteria": [ { "type": "quality", "name": "Quality", "description": "40" }, { "type": "price", "description": "60" } ] } } ], "lotDetails": { "maximumLotsBidPerSupplier": 8 }, "contractTerms": { "hasElectronicPayment": true, "hasElectronicOrdering": true, "electronicInvoicingPolicy": "allowed", "performanceTerms": "Bidders must be able to demonstrate that they can offer 24x7 support and a 4 hour response for any reports of damage and/or breakdown. Further performance conditions will be detailed within each Lot." }, "coveredBy": [ "GPA" ], "secondStage": { "invitationDate": "2018-06-04T00:00:00Z" }, "selectionCriteria": { "criteria": [ { "type": "suitability", "description": "Bidders will be required to demonstrate that they can meet the mandatory requirements of providing 24x7 Support and a 4 Hour response for reports of breakdowns and/or damage. Substitute equipment of the same or better specification must be made available in the event that the required timescales will not be met." }, { "type": "economic", "description": "Tenderers are required to demonstrate that their financial position provides adequate assurance of their financial strength in order to provide the goods/services required during the Contract Period. In the event that analysis of a tenderer's position determines that additional measures are necessary in order to provide adequate assurance of their financial strength, the tenderer may be required to provide either a parent company guarantee or a bank guarantee. Failure to provide this if requested, may result in the tenderer's submission failing to meet the minimum standards and being given no further consideration. The Council may take up references from any agency such as Equifax.", "minimum": "Tenderers are required to demonstrate that their financial position provides adequate assurance of their financial strength in order to provide the goods/services required during the Contract Period. In the event that analysis of a tenderer's position determines that additional measures are necessary in order to provide adequate assurance of their financial strength, the tenderer may be required to provide either a parent company guarantee or a bank guarantee. Failure to provide this if requested, may result in the tenderer's submission failing to meet the minimum standards and being given no further consideration. The Council may take up references from any agency such as Equifax." } ] }, "submissionTerms": { "languages": [ "en" ], "bidValidityPeriod": { "endDate": "2018-10-31T00:00:00Z" } }, "techniques": { "hasDynamicPurchasingSystem": true, "hasElectronicAuction": true, "electronicAuction": { "description": "The Council reserves the right to run electronic auctions as part of the further competition process for awarding individual work packages under the contracts created as a result of this Tender process." } }, "classification": { "id": "43325100", "scheme": "CPV" }, "hasRecurrence": true, "recurrence": { "description": "As per schedule" }, "legalBasis": { "id": "32014L0024", "scheme": "CELEX" } }, "language": "EN", "description": "THIS AWARD NOTICE RELATES TO LOT 1 ONLY FOR THE HIGHLAND COUNCIL DPS FOR GROUND MAINTENANCE. NO OTHER LOTS HAVE BEEN AWARDED AS OF 05/12/18 (SC Ref:566702)", "links": [ { "rel": "canonical", "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000538383" }, { "rel": "canonical", "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000538383" } ], "noticetype": "OJEU - F3 - Contract Award Notice", "awards": [ { "id": "HC/CS/GME/DPS2018-1", "title": "Lot 1 - Large (>750mm-30\") Mower Hire and Service only", "suppliers": [ { "id": "org-344", "name": "FAIRWAYS GM LTD" } ], "relatedLots": [ "1" ] }, { "id": "HC/CS/GME/DPS2018-2", "title": "Lot 2 - Strimmer Hire and Service/Strimmer Purchase", "status": "unsuccessful", "statusDetails": "unsuccessful", "relatedLots": [ "2" ] }, { "id": "HC/CS/GME/DPS2018-3", "title": "Lot 3 - Small (<750mm-30\") Mower Hire and Service or Purchase", "status": "unsuccessful", "statusDetails": "unsuccessful", "relatedLots": [ "3" ] }, { "id": "HC/CS/GME/DPS2018-4", "title": "Lot 4 - Rough Cut Mower", "status": "unsuccessful", "statusDetails": "unsuccessful", "relatedLots": [ "4" ] }, { "id": "HC/CS/GME/DPS2018-5", "title": "Lot 5 - Ex-demonstrator machinery purchase", "status": "unsuccessful", "statusDetails": "unsuccessful", "relatedLots": [ "5" ] }, { "id": "HC/CS/GME/DPS2018-6", "title": "Lot 6 - Purchase of Small Plant", "status": "unsuccessful", "statusDetails": "unsuccessful", "relatedLots": [ "6" ] }, { "id": "HC/CS/GME/DPS2018-7", "title": "Lot 7 - Purchase of trailers", "status": "unsuccessful", "statusDetails": "unsuccessful", "relatedLots": [ "7" ] }, { "id": "HC/CS/GME/DPS2018-8", "title": "Lot 8 - Purchase of mini-tractors", "status": "unsuccessful", "statusDetails": "unsuccessful", "relatedLots": [ "8" ] } ], "contracts": [ { "id": "HC/CS/GME/DPS2018-1", "awardID": "HC/CS/GME/DPS2018-1", "title": "Lot 1 - Large (>750mm-30\") Mower Hire and Service only", "status": "active", "value": { "amount": 77018, "currency": "GBP" }, "dateSigned": "2018-11-01T00:00:00Z" } ], "relatedProcesses": [ { "id": "1", "relationship": [ "planning" ], "scheme": "EU-OJ", "identifier": "2018/S 068-150497" } ], "bids": { "statistics": [ { "id": "555", "measure": "bids", "value": 2, "relatedLot": "1" }, { "id": "556", "measure": "smeBids", "value": 2, "relatedLot": "1" }, { "id": "557", "measure": "foreignBidsFromEU", "value": 0, "relatedLot": "1" }, { "id": "558", "measure": "foreignBidsFromNonEU", "value": 0, "relatedLot": "1" }, { "id": "559", "measure": "electronicBids", "value": 2, "relatedLot": "1" } ] } }