{ "tag": [ "compiled" ], "id": "ocds-r6ebe6-0000546339-2018-11-30T00:00:00Z", "date": "2018-11-30T00:00:00Z", "ocid": "ocds-r6ebe6-0000546339", "initiationType": "tender", "parties": [ { "id": "org-35", "name": "East Renfrewshire Council", "identifier": { "legalName": "East Renfrewshire Council" }, "address": { "streetAddress": "Eastwood HQ, Eastwood Park,", "locality": "Giffnock", "region": "UKM83", "postalCode": "G46 6UG" }, "contactPoint": { "email": "may.harvey-welsh@eastrenfrewshire.ogv.uk", "telephone": "+44 1415773669", "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk" }, "roles": [ "buyer", "centralPurchasingBody", "reviewBody" ], "details": { "classifications": [ { "id": "Regional or local authority", "scheme": "TED_CA_TYPE" }, { "id": "01", "description": "General public services", "scheme": "COFOG" } ], "url": "http://www.eastrenfrewshire.gov.uk" } }, { "id": "org-46", "name": "Fife Council", "identifier": { "legalName": "Fife Council" }, "address": { "streetAddress": "Fife House, North Street", "locality": "Glenrothes", "region": "UKM72", "postalCode": "KY7 5LT" }, "contactPoint": { "email": "enquiry.procurement@fife.gov.uk", "telephone": "+44 3451550000" }, "roles": [ "buyer", "reviewBody" ], "details": { "classifications": [ { "id": "Regional or local authority", "scheme": "TED_CA_TYPE" }, { "id": "01", "description": "General public services", "scheme": "COFOG" } ] } }, { "id": "org-132", "name": "East Renfrewshire Council", "identifier": { "legalName": "East Renfrewshire Council" }, "address": { "streetAddress": "Eastwood HQ, Eastwood Park,", "locality": "Giffnock", "region": "UKM83", "postalCode": "G46 6UG" }, "contactPoint": { "name": "Edward Nelson", "email": "edward.nelson@eastrenfrewshire.gov.uk", "telephone": "+44 1415778486", "url": "http://" }, "roles": [ "buyer", "centralPurchasingBody", "reviewBody" ], "details": { "classifications": [ { "id": "Regional or local authority", "scheme": "TED_CA_TYPE" }, { "id": "09", "description": "Education", "scheme": "COFOG" }, { "id": "01", "description": "General public services", "scheme": "COFOG" } ], "url": "http://www.eastrenfrewshire.gov.uk" } }, { "id": "org-34", "name": "Fife Council", "identifier": { "legalName": "Fife Council" }, "address": { "streetAddress": "Fife House, North Street", "locality": "Glenrothes", "region": "UKM72", "postalCode": "KY7 5LT" }, "contactPoint": { "name": "Billie Mitchell", "email": "billie.mitchell@fife.gov.uk", "telephone": "+44 3451550000", "url": "http://" }, "roles": [ "buyer", "centralPurchasingBody", "reviewBody" ], "details": { "classifications": [ { "id": "Regional or local authority", "scheme": "TED_CA_TYPE" }, { "id": "Telecommunications", "scheme": "COFOG" }, { "id": "01", "description": "General public services", "scheme": "COFOG" } ], "url": "http://www.fifedirect.org.uk" } }, { "id": "org-391", "name": "Capita Integrated Business Solutions", "identifier": { "legalName": "Capita Integrated Business Solutions" }, "address": { "streetAddress": "The Spirella Building", "locality": "Letchworth", "region": "UKG11", "postalCode": "SG6 4ET" }, "roles": [ "supplier" ], "details": { "scale": "large", "url": "http://" } } ], "buyer": { "name": "East Renfrewshire Council", "id": "org-132" }, "tender": { "id": "CE 18 19 012", "title": "Finance, Procurement, System(s) & Associated Modules", "description": "East Renfrewshire Council has now awarded phase 1 Finance & Procurement. Value shown here is representative of Phase 1 only. It should be noted that an update to this notice will follow if/when phase 2 HR & Payroll is awarded.", "status": "complete", "items": [ { "id": "1", "additionalClassifications": [ { "id": "72200000", "scheme": "CPV" }, { "id": "72230000", "scheme": "CPV" }, { "id": "72250000", "scheme": "CPV" }, { "id": "72260000", "scheme": "CPV" }, { "id": "72590000", "scheme": "CPV" }, { "id": "72610000", "scheme": "CPV" }, { "id": "48490000", "scheme": "CPV" }, { "id": "72212490", "scheme": "CPV" }, { "id": "72212450", "scheme": "CPV" }, { "id": "48450000", "scheme": "CPV" }, { "id": "48443000", "scheme": "CPV" } ], "deliveryLocation": { "description": "East Renfrewshire Council - Lead Buyer Fife Council - potential participant" }, "deliveryAddresses": [ { "region": "UKM83" }, { "region": "UKM72" }, { "region": "UKM83" }, { "region": "UKM72" } ], "relatedLot": "1" } ], "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "mainProcurementCategory": "services", "submissionMethod": [ "electronicSubmission" ], "submissionMethodDetails": "http://www.publictendersscotland.publiccontractsscotland.gov.uk", "tenderPeriod": { "endDate": "2018-07-27T12:00:00Z" }, "awardPeriod": { "startDate": "2018-07-27T12:00:00Z" }, "documents": [ { "id": "JUN322270", "documentType": "contractNotice", "title": "Finance, Procurement, HR Payroll System(s) & Associated Modules", "description": "East Renfrewshire Council has embarked on a change programme to modernise the way that it works and address the joint pressures of increasing demands and financial constraints. This includes modernising and transforming the processes and the systems that are used to manage Finance, Procurement and HR & Payroll. See additional information for fuller details.", "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN322270", "format": "text/html" }, { "id": "economic", "documentType": "economicSelectionCriteria" }, { "id": "technical", "documentType": "technicalSelectionCriteria" }, { "id": "DEC338679", "documentType": "awardNotice", "title": "Finance, Procurement, System(s) & Associated Modules", "description": "East Renfrewshire Council has now awarded phase 1 Finance & Procurement. Value shown here is representative of Phase 1 only. It should be noted that an update to this notice will follow if/when phase 2 HR & Payroll is awarded.", "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC338679", "format": "text/html" } ], "lots": [ { "id": "1", "description": "NOW AWARDED: Phase 1 - Supply, Implementation, Support and Maintenance of a Finance and Procurement solution including any associated modules. UNDER NEGOTIATION: Phase 2 - Supply, Implementation, Support and Maintenance of HR & Payroll solution including any associated modules. The estimated budget for Phases 1 and 2 is approximately 5.8million GBP covering the total contract period of 10 years for East Renfrewshire Council. This is an indicative figure only and no guarantee is given with regard to the Council's overall uptake of any resulting contract. The Council reserves the right to spend up to 15million GBP over the life of this Framework Agreement but this value cannot be guaranteed. This value represents potential spend for East Renfrewshire Council only and not any collaborative partners named as part of this exercise. Contract award will be offered as a Framework Agreement. There is no guarantee given with regard to East Renfrewshire Councils overall uptake of any resulting contract or from any Councils named as part of this exercise.. This award notice as issued on 30 November 2018 is to reflect award of Phase 1 only Finance & Procurement. HR & Payroll is still being considered with the successful bidder of phase 1 and if awarded an update to this notice will follow.", "status": "complete", "value": { "amount": 24500000, "currency": "GBP" }, "options": { "description": "See Tender Information Pack for full details." }, "hasOptions": true, "submissionTerms": { "variantPolicy": "allowed" }, "contractPeriod": { "durationInDays": 1800 }, "hasRenewal": true, "renewal": { "description": "5 x 12 month extensions available at the discretion of the Council. Extensions will be reviewed annually." }, "awardCriteria": { "criteria": [ { "type": "quality", "name": "Financial Control", "description": "10" }, { "type": "price", "description": "40" } ] } } ], "bidOpening": { "date": "2018-07-27T12:00:00Z" }, "contractTerms": { "hasElectronicPayment": true, "hasElectronicOrdering": true, "electronicInvoicingPolicy": "allowed" }, "coveredBy": [ "GPA" ], "otherRequirements": { "requiresStaffNamesAndQualifications": true }, "selectionCriteria": { "criteria": [ { "type": "suitability", "description": "As per tendering documentation" } ] }, "submissionTerms": { "languages": [ "en" ], "bidValidityPeriod": { "durationInDays": 150 } }, "techniques": { "hasFrameworkAgreement": true, "frameworkAgreement": { "maximumParticipants": 1, "periodRationale": "To ensure system can be embedded and efficiencies gained a Framework exceeding 4 years is being offered." } }, "classification": { "id": "72000000", "scheme": "CPV" }, "hasRecurrence": true, "recurrence": { "description": "It may be the case that the Council will re-tender this in the future but this cannot be guaranteed. Possible re-tender could be anytime from 2022." }, "crossBorderLaw": "Fife Council (See Tender Information Pack loaded into PCS-Tender system for full details of their participation).", "legalBasis": { "id": "32014L0024", "scheme": "CELEX" } }, "language": "EN", "description": "It should be noted that this award notice as entered 30 November 2018 is reflective of Phase 1 Finance & Procurement only. Award for this phase was signed 26 November 2018. Phase 2 is currently still under negotiation and if awarded an update to this notice will be published in due course. 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