{ "tag": [ "compiled" ], "id": "ocds-r6ebe6-0000550387-2018-10-02T00:00:00Z", "date": "2018-10-02T00:00:00Z", "ocid": "ocds-r6ebe6-0000550387", "initiationType": "tender", "parties": [ { "id": "org-70", "name": "Moray Council", "identifier": { "legalName": "Moray Council" }, "address": { "streetAddress": "High Street", "locality": "Elgin", "region": "UKM62", "postalCode": "IV30 1BX" }, "contactPoint": { "email": "procurement@moray.gov.uk", "telephone": "+44 1343563137", "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/web/login.html?_ncp=1531485954926.1478-1" }, "roles": [ "buyer", "reviewBody" ], "details": { "classifications": [ { "id": "Regional or local authority", "scheme": "TED_CA_TYPE" }, { "id": "01", "description": "General public services", "scheme": "COFOG" } ], "url": "http://www.moray.gov.uk" } }, { "id": "org-347", "name": "Moray Council", "identifier": { "legalName": "Moray Council" }, "address": { "streetAddress": "High Street", "locality": "Elgin", "region": "UKM62", "postalCode": "IV30 1BX" }, "contactPoint": { "email": "procurement@moray.gov.uk", "telephone": "+44 1343563137", "url": "http://" }, "roles": [ "buyer", "reviewBody" ], "details": { "classifications": [ { "id": "Regional or local authority", "scheme": "TED_CA_TYPE" }, { "id": "01", "description": "General public services", "scheme": "COFOG" } ], "url": "http://www.moray.gov.uk" } }, { "id": "org-348", "name": "Idox Software Ltd", "identifier": { "legalName": "Idox Software Ltd" }, "address": { "streetAddress": "7th Floor, 95 Bothwell Street", "locality": "Glasgow", "region": "UK", "postalCode": "G2 7HX" }, "roles": [ "supplier" ], "details": { "scale": "large", "url": "http://" } } ], "buyer": { "name": "Moray Council", "id": "org-347" }, "tender": { "id": "180006", "title": "Provision and Dispatch of Pollcards", "description": "1.1.1. Moray Council Elections Office for Moray Council on behalf of the Returning Officer for the Moray Council local authority area is seeking to award a 4 year contract commencing on 1 October 2018 for the provision of printing and production of pollcards for elections, by-elections and referenda in its constituency / counting area.", "status": "complete", "items": [ { "id": "1", "additionalClassifications": [ { "id": "79823000", "scheme": "CPV" } ], "deliveryAddresses": [ { "region": "UKM62" }, { "region": "UKM62" } ], "relatedLot": "1" } ], "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "mainProcurementCategory": "services", "submissionMethod": [ "electronicSubmission" ], "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/web/login.html?_ncp=1531485954926.1478-1", "tenderPeriod": { "endDate": "2018-08-10T12:00:00Z" }, "awardPeriod": { "startDate": "2018-08-10T12:00:00Z" }, "documents": [ { "id": "JUL325305", "documentType": "contractNotice", "title": "Provision and Dispatch of Pollcards", "description": "1.1.1. Moray Council Elections Office for Moray Council on behalf of the Returning Officer for the Moray Council local authority area is seeking to award a 4 year contract commencing on 1 October 2018 for the provision of printing and production of pollcards for elections, by-elections and referenda in its constituency / counting area.", "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL325305", "format": "text/html" }, { "id": "OCT332999", "documentType": "awardNotice", "title": "Provision and Dispatch of Pollcards", "description": "1.1.1. Moray Council Elections Office for Moray Council on behalf of the Returning Officer for the Moray Council local authority area is seeking to award a 4 year contract commencing on 1 October 2018 for the provision of printing and production of pollcards for elections, by-elections and referenda in its constituency / counting area.", "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT332999", "format": "text/html" } ], "lots": [ { "id": "1", "description": "1.1.1. Moray Council Elections Office for Moray Council on behalf of the Returning Officer for the Moray Council local authority area is seeking to award a 4 year contract commencing on 1 October 2018 for the provision of printing and production of pollcards for elections, by-elections and referenda in its constituency / counting area.", "status": "complete", "hasOptions": false, "submissionTerms": { "variantPolicy": "notAllowed" }, "contractPeriod": { "durationInDays": 1440 }, "hasRenewal": false } ], "bidOpening": { "date": "2018-08-10T12:00:00Z" }, "contractTerms": { "hasElectronicPayment": true, "hasElectronicOrdering": true, "electronicInvoicingPolicy": "allowed" }, "coveredBy": [ "GPA" ], "selectionCriteria": { "criteria": [ { "type": "economic", "description": "4B.2.2 - Please provide your average yearly turnover in the area and for the number of years specified in the relevant Contract Notice: The bidder confirms they are already have or can commit to obtain, prior to the commencement of the contract, the levels of insurance cover indicated in the relevant contract notice.", "minimum": "Bidders will be required to have an average yearly turnover of a minimum of 100,000 GDP in the business area covered by the contract for the last 3 years. It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below: Employer's (Compulsory) Liability Insurance = 5m GDP http://www.hse.gov.uk/pubns/hse40.pdf" }, { "type": "technical", "description": "4C.1.2 - Please provide relevant examples of supplies and/or services carried out during the last three years as specified in the Contract Notice: 4C.10 - Please provide details of the proportion (i.e percentage) of the contract that you intend to subcontract: 4D.1 - Will the bidder be able to produce certificates drawn up by independent bodies attesting that the bidder complies with the required quality assurance standards, including accessibility for disabled persons? 4D.2 - Will the bidder be able to produce certificates drawn up by independent bodies attesting that the bidder complies with the required environmental management systems or standards?", "minimum": "Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in part II.2.4 of the OJEU Contract Notice or the relevant section of the Site Notice. Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract. Quality Management Procedures 1. The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent), OR 2. The bidder must have the following: a. A documented policy regarding quality management. The policy must set out responsibilities for quality management demonstrating that the bidder has and continues to implement a quality management policy that is authorised by their Chief Executive, or equivalent, and is periodically reviewed at a senior management level. The policy must be relevant to the nature and scale of the work to be undertaken and set out responsibilities for quality management throughout the organisation. b. A documented process for ensuring that quality management is effective in reducing/preventing incidents of sub-standard delivery, this must include the quality of output and general performance. The bidder must be able to provide copies of their organisation's documentation procedures, that meet current agreed good practice. These must include the arrangements for quality management throughout the bidder's organisation. They must set out how the bidder's organisation will carry out its policy, with a clear indication of how the arrangements are communicated to the workforce. c. Documented arrangements that your organisation has a system for monitoring quality management procedures on an on-going basis. The bidder's organisation must be able to provide evidence of systematic, periodic review and improvement of quality in respect of output and general performance d. Documented arrangements for ensuring that the bidders apply quality management measures that are appropriate to the work for which they are being engaged. e. A documented process demonstrating how the bidder deals with complaints. The bidder must be able to provide details of how their organisation maintains records of any complaints received and how corrective measures are carried out to prevent reoccurrence. 1 The Bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate, OR" } ] }, "submissionTerms": { "languages": [ "en" ], "bidValidityPeriod": { "durationInDays": 90 } }, "classification": { "id": "79823000", "scheme": "CPV" }, "hasRecurrence": true, "recurrence": { "description": "Summer 2022" } }, "language": "EN", "description": "Award against framework: 1 The Bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate, OR 2. The bidder must have the following: a. A regularly reviewed documented policy regarding environmental management, authorised by the Chief Executive, or equivalent. This policy must include and describe the bidder's environmental emergency response procedures including the preparedness and response procedures for potential accidents and emergency response situations that give rise to significant environmental impacts (for example hazardous substances spill control). b. Documented arrangements for ensuring that the bidder's environmental management procedures are effective in reducing / preventing significant impacts on the environment. This should evidence the bidder's organisation's environmental policy implementation plan provides information as to how the organisation aims to discharge relevant legal responsibilities and provides clear indication of how these arrangements are communicated to the workforce, in relation to environmental matters including: sustainable materials procurement; waste management; energy management. This should include the arrangements for responding to, monitoring and recording environmental incidents and emergencies and complaints. c. Documented arrangements checking, reviewing and where necessary improving the bidder's environmental management performance and the environmental impact of this organisation, demonstrating that it has a system for monitoring environmental management procedures on an on-going basis and for updating them at periodic intervals. These must include details of the procedures in place to access and deal with environmental risks. d. Documented arrangements for ensuring that any suppliers the bidder engages apply environmental protection measures that are appropriate to the work for which they are being engaged, including procedures for monitoring supplier's environmental management arrangements and ensuring that environmental performance appropriate for the work to be undertaken is delivered throughout the whole of the bidder's supply chain. (SC Ref:558581)", "links": [ { "rel": "canonical", "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000550387" }, { "rel": "canonical", "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000550387" } ], "noticetype": "PCS Notice - Website Contract Award Notice", "awards": [ { "id": "180006", "suppliers": [ { "id": "org-348", "name": "Idox Software Ltd" } ], "relatedLots": [ "1" ] } ], "contracts": [ { "id": "180006", "awardID": "180006", "status": "active", "value": { "amount": 102014, "currency": "GBP" }, "dateSigned": "2018-09-13T00:00:00Z" } ], "bids": { "statistics": [ { "id": "628", "measure": "bids", "value": 4, "relatedLot": "1" }, { "id": "629", "measure": "smeBids", "value": 1, "relatedLot": "1" } ] } }