{ "tag": [ "compiled" ], "id": "ocds-r6ebe6-0000564077-2019-04-29T00:00:00Z", "date": "2019-04-29T00:00:00Z", "ocid": "ocds-r6ebe6-0000564077", "initiationType": "tender", "parties": [ { "id": "org-59", "name": "Highlands and Islands Enterprise", "identifier": { "legalName": "Highlands and Islands Enterprise" }, "address": { "streetAddress": "An Lochran, 10 Inverness Campus", "locality": "Inverness", "region": "UKM6", "postalCode": "IV2 5NA" }, "contactPoint": { "email": "hieprocurement@hient.co.uk", "telephone": "+44 1463245245", "url": "http://www.publiccontractsscotland.gov.uk" }, "roles": [ "buyer", "centralPurchasingBody", "reviewBody" ], "details": { "classifications": [ { "id": "Regional or local agency/office", "scheme": "TED_CA_TYPE" }, { "id": "04", "description": "Economic affairs", "scheme": "COFOG" } ], "url": "http://www.hie.co.uk" } }, { "id": "org-231", "name": "Highlands and Islands Enterprise", "identifier": { "legalName": "Highlands and Islands Enterprise" }, "address": { "streetAddress": "An Lochran, 10 Inverness Campus", "locality": "Inverness", "postalCode": "IV2 5NA" }, "contactPoint": { "email": "hieprocurement@hient.co.uk", "telephone": "+44 1463245245", "url": "http://www.hie.co.uk" }, "roles": [ "reviewBody", "buyer" ], "details": { "classifications": [ { "id": "Regional or local agency/office", "scheme": "TED_CA_TYPE" }, { "id": "04", "description": "Economic affairs", "scheme": "COFOG" } ] } }, { "id": "org-278", "name": "Key Facilities Management (UK) LTD", "identifier": { "legalName": "Key Facilities Management (UK) LTD" }, "address": { "streetAddress": "Pistol Factory, 37 Main Street,", "locality": "Doune", "region": "UKM77", "postalCode": "FK16 6BJ" }, "contactPoint": { "telephone": "+44 1786841603" }, "roles": [ "supplier" ], "details": { "scale": "sme", "url": "http://" } } ], "buyer": { "name": "Highlands and Islands Enterprise", "id": "org-231" }, "tender": { "id": "O176", "title": "An Lochran FM - Lot 2 Reception and Security Services", "description": "This is a Contract Award Notice and as such the procurement process has now ended. An Lochran is a multi-occupied site within the Inverness Campus, under shared ownership between Highlands and Islands Enterprise (HIE) and The University of the Highlands and Islands (UHI). The site is the main office for HIE as well as an important base for UHI's academic and research activities. Scottish Rural College (SRUC) is also a tenant within the building. This contract will be managed by HIE on behalf of other occupiers UHI and SRUC. The current facilities management requirements for An Lochran are divided into 3 Lots: - Lot 1: Cleaning Services - Lot 2: Reception and Security Services - Lot 3: Planned Preventative Maintenance and Reactive Maintenance This particular contract relates to Lot 2.", "status": "complete", "items": [ { "id": "1", "additionalClassifications": [ { "id": "64214200", "scheme": "CPV" }, { "id": "98341110", "scheme": "CPV" }, { "id": "79710000", "scheme": "CPV" } ], "deliveryLocation": { "description": "An Lochran, 10 Inverness Campus IV2 5NA" }, "deliveryAddresses": [ { "region": "UKM6" }, { "region": "UKM6" } ], "relatedLot": "1" } ], "value": { "amount": 360000, "currency": "GBP" }, "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "mainProcurementCategory": "services", "submissionMethod": [ "electronicSubmission" ], "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk", "tenderPeriod": { "endDate": "2019-01-09T12:00:00Z" }, "awardPeriod": { "startDate": "2019-01-09T12:00:00Z" }, "documents": [ { "id": "NOV337033", "documentType": "contractNotice", "title": "An Lochran FM - Lot 2 Reception and Security Services", "description": "An Lochran is a multi-occupied site within the Inverness Campus, under shared ownership between Highlands and Islands Enterprise (HIE) and The University of the Highlands and Islands (UHI). The site is the main office for HIE as well as an important base for UHI's academic and research activities. Scottish Rural College (SRUC) is also a tenant within the building. This contract will be managed by HIE on behalf of other occupiers UHI and SRUC. The current facilities management requirements for An Lochran are divided into 3 Lots: - Lot 1: Cleaning Services - Lot 2: Reception and Security Services - Lot 3: Planned Preventative Maintenance and Reactive Maintenance This particular contract relates to Lot 2. Bidders who are interested in bidding for any of the other contracts can do so by locating the respective PCS/OJEU notices, with 'An Lochran FM' in the contract description.", "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV337033", "format": "text/html" }, { "id": "NOV337033-1", "title": "Lot 2 Scope of Requirements and Tender Guidance Notes", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV337033&idx=1", "datePublished": "2018-11-14T09:29:23Z", "dateModified": "2018-11-14T09:29:23Z", "format": "application/pdf" }, { "id": "NOV337033-2", "title": "Lot 2 Award Criteria Tender Response Form", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV337033&idx=2", "datePublished": "2018-11-14T09:29:23Z", "dateModified": "2018-11-14T09:29:23Z", "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document" }, { "id": "NOV337033-3", "title": "Lot 2 Pricing Proforma", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV337033&idx=3", "datePublished": "2018-11-14T09:29:23Z", "dateModified": "2018-11-14T09:29:23Z", "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet" }, { "id": "NOV337033-4", "title": "Lot 2 Non Scored Questions", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV337033&idx=4", "datePublished": "2018-11-14T09:29:23Z", "dateModified": "2018-11-14T09:29:23Z", "format": "application/msword" }, { "id": "NOV337033-5", "title": "Lot 2 Forms for Signature", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV337033&idx=5", "datePublished": "2018-11-14T09:29:23Z", "dateModified": "2018-11-14T09:29:23Z", "format": "application/pdf" }, { "id": "NOV337033-6", "title": "Lot 2 Terms and Conditions", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV337033&idx=6", "datePublished": "2018-11-14T09:29:24Z", "dateModified": "2018-11-14T09:29:24Z", "format": "application/pdf" }, { "id": "NOV337033-7", "title": "Appendix A - HIE Conflicts of Interest Policy", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV337033&idx=7", "datePublished": "2018-11-14T09:29:24Z", "dateModified": "2018-11-14T09:29:24Z", "format": "application/pdf" }, { "id": "NOV337033-8", "title": "Appendix B - Annual Return Example", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV337033&idx=8", "datePublished": "2018-11-14T09:29:24Z", "dateModified": "2018-11-14T09:29:24Z", "format": "application/pdf" }, { "id": "NOV337033-9", "title": "Appendix C - Supplier Development Flyer", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV337033&idx=9", "datePublished": "2018-11-14T09:29:24Z", "dateModified": "2018-11-14T09:29:24Z", "format": "application/pdf" }, { "id": "NOV337033-10", "title": "Appendix D - Co-operative Development Scotland flyer", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV337033&idx=10", "datePublished": "2018-11-14T09:29:24Z", "dateModified": "2018-11-14T09:29:24Z", "format": "application/pdf" }, { "id": "NOV337033-11", "title": "Lot 2 note to bidders", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV337033&idx=11", "datePublished": "2018-11-28T15:45:11Z", "dateModified": "2018-11-28T15:45:11Z", "format": "application/pdf" }, { "id": "MAY353047", "documentType": "awardNotice", "title": "An Lochran FM - Lot 2 Reception and Security Services", "description": "This is a Contract Award Notice and as such the procurement process has now ended. An Lochran is a multi-occupied site within the Inverness Campus, under shared ownership between Highlands and Islands Enterprise (HIE) and The University of the Highlands and Islands (UHI). The site is the main office for HIE as well as an important base for UHI's academic and research activities. Scottish Rural College (SRUC) is also a tenant within the building. This contract will be managed by HIE on behalf of other occupiers UHI and SRUC. The current facilities management requirements for An Lochran are divided into 3 Lots: - Lot 1: Cleaning Services - Lot 2: Reception and Security Services - Lot 3: Planned Preventative Maintenance and Reactive Maintenance This particular contract relates to Lot 2.", "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY353047", "format": "text/html" } ], "lots": [ { "id": "1", "description": "HIE required a suitably qualified and experienced supplier to provide a professionally staffed, customer-orientated reception service at An Lochran as well as security services for the building, car parks and immediate environs of An Lochran on a 24 hour, 365 days a year basis. A security presence will not always be required on-site and the service should be as a first responder and keyholder in the event of building issue. The services will be required from 1 April 2019 for an initial period of 3 years, with HIE having the option to extend for a period or periods together not exceeding 1 calendar year following the Initial Term.. Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.", "status": "complete", "value": { "amount": 360000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "quality", "name": "Management and Delivery Methodology", "description": "25%" }, { "type": "price", "description": "30%" } ] }, "options": { "description": "HIE reserves the right, on giving reasonable written notice from time to time, to require changes to the Services (whether by way of the removal of Services, the addition of new Services, or increasing or decreasing the Services or specifying the order in which the Services are to be performed). HIE shall not require any such change other than where it is permitted by Regulation 72 of the Public Contracts (Scotland) Regulations 2015. Examples of contract modifications can include (but are not limited to): -Changes in staff/visitor numbers require additional reception staff -Events/incidents/circumstances require heightened security -Out of hours reception and/or security is required due to events/planned preventative maintenance/reactive maintenance -Emergency security call-outs" }, "hasOptions": true, "submissionTerms": { "variantPolicy": "notAllowed" }, "contractPeriod": { "durationInDays": 1440 }, "hasRenewal": true, "renewal": { "description": "The Contract will be awarded for an initial period of 3 years with HIE having the option to extend for a period or periods together not exceeding 1 calendar year following the Initial Term." } } ], "bidOpening": { "date": "2019-01-09T12:00:00Z" }, "contractTerms": { "hasElectronicPayment": true, "hasElectronicOrdering": true, "electronicInvoicingPolicy": "allowed", "performanceTerms": "Bidders shall propose Key Performance Indicators (KPIs) and Service Levels as part of their submission. These will be further developed with HIE following contract implementation. The supplier is required to ensure that the management and delivery of services is to the agreed performance levels which will be monitored and measured by a variety of reports, surveys and audit systems." }, "coveredBy": [ "GPA" ], "otherRequirements": { "requiresStaffNamesAndQualifications": true }, "selectionCriteria": { "criteria": [ { "type": "suitability", "description": "All Security personnel used to deliver this contract must have a minimum of \"Standard\" disclosure from Disclosure Scotland. ESPD 4A.2A: Confirm you have an up-to-date Standard Disclosure Scotland Certificate for all security personnel used to deliver this contract." }, { "type": "economic", "minimum": "see ESPD" }, { "type": "technical", "description": "see ESPD" } ] }, "submissionTerms": { "languages": [ "en" ], "bidValidityPeriod": { "durationInDays": 90 } }, "classification": { "id": "79992000", "scheme": "CPV" }, "hasRecurrence": true, "recurrence": { "description": "HIE reserves the right to re-tender for these services upon termination of the contract or at the end of the contract period, including any extension period." }, "legalBasis": { "id": "32014L0024", "scheme": "CELEX" } }, "language": "EN", "description": "The value in II.1.7 and V.2.4 relates to the estimated spend over 4 years, if the optional 1 year extension is taken up. 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