{ "tag": [ "compiled" ], "id": "ocds-r6ebe6-0000568992-2019-06-27T00:00:00Z", "date": "2019-06-27T00:00:00Z", "ocid": "ocds-r6ebe6-0000568992", "initiationType": "tender", "parties": [ { "id": "org-7", "name": "Highlands and Islands Enterprise", "identifier": { "legalName": "Highlands and Islands Enterprise" }, "address": { "streetAddress": "An Lochran, 10 Inverness Campus", "locality": "Inverness", "region": "UKM6", "postalCode": "IV2 5NA" }, "contactPoint": { "email": "hieprocurement@hient.co.uk", "telephone": "+44 1463245245", "url": "http://www.publiccontractsscotland.gov.uk" }, "roles": [ "buyer", "centralPurchasingBody", "reviewBody" ], "details": { "classifications": [ { "id": "Regional or local agency/office", "scheme": "TED_CA_TYPE" }, { "id": "04", "description": "Economic affairs", "scheme": "COFOG" } ], "url": "http://www.hie.co.uk" } }, { "id": "org-476", "name": "Highlands and Islands Enterprise", "identifier": { "legalName": "Highlands and Islands Enterprise" }, "address": { "streetAddress": "An Lochran, 10 Inverness Campus", "locality": "Inverness", "region": "UKM6", "postalCode": "IV2 5NA" }, "contactPoint": { "email": "hieprocurement@hient.co.uk", "telephone": "+44 1463245245", "url": "http://" }, "roles": [ "buyer", "centralPurchasingBody", "reviewBody" ], "details": { "classifications": [ { "id": "Regional or local agency/office", "scheme": "TED_CA_TYPE" }, { "id": "04", "description": "Economic affairs", "scheme": "COFOG" } ], "url": "http://www.hie.co.uk" } }, { "id": "org-477", "name": "Robertson Facilities Management (FM)", "identifier": { "legalName": "Robertson Facilities Management (FM)" }, "address": { "streetAddress": "10 Perimeter Road", "locality": "Elgin", "region": "UKM", "postalCode": "IV30 6AE" }, "contactPoint": { "telephone": "+44 178643100" }, "roles": [ "supplier" ], "details": { "scale": "large", "url": "http://" } } ], "buyer": { "name": "Highlands and Islands Enterprise", "id": "org-476" }, "tender": { "id": "O180", "title": "Centre for Health Science Facilities Management Services", "description": "This is a Contract Award Notice and as such the procurement process has now ended. The Centre for Health Science (CfHS) offers some 7,000m2 net lettable space over three phases completed in 2006. It is a three storey multi-occupied property with a focus for excellence in healthcare, biotechnology research, education, training and business development which was jointly funded by Highlands & Islands Enterprise and the European Regional Development Fund (ERDF). HIE required a suitably qualified and experienced supplier to provide total facilities management services at the CfHS. These services will be required from 1 June 2019 for an initial period of 2 years, with HIE having the option to extend the contract two times for a period or periods each not exceeding 1 calendar year, following the Initial Term (2+1+1 years)", "status": "complete", "items": [ { "id": "1", "additionalClassifications": [ { "id": "90910000", "scheme": "CPV" }, { "id": "90911000", "scheme": "CPV" }, { "id": "90911300", "scheme": "CPV" }, { "id": "90911200", "scheme": "CPV" }, { "id": "90919000", "scheme": "CPV" }, { "id": "90919200", "scheme": "CPV" }, { "id": "79992000", "scheme": "CPV" }, { "id": "64214200", "scheme": "CPV" }, { "id": "98341110", "scheme": "CPV" }, { "id": "79710000", "scheme": "CPV" }, { "id": "50324200", "scheme": "CPV" }, { "id": "50000000", "scheme": "CPV" }, { "id": "50710000", "scheme": "CPV" } ], "deliveryAddresses": [ { "region": "UKM6" }, { "region": "UKM6" } ], "relatedLot": "1" } ], "value": { "amount": 2600000, "currency": "GBP" }, "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "mainProcurementCategory": "services", "submissionMethod": [ "electronicSubmission" ], "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk", "tenderPeriod": { "endDate": "2019-03-18T12:00:00Z" }, "awardPeriod": { "startDate": "2019-03-18T12:00:00Z" }, "documents": [ { "id": "JAN343614", "documentType": "contractNotice", "title": "Centre for Health Science Facilities Management Services", "description": "The Centre for Health Science (CfHS) offers some 7,000m2 net lettable space over three phases completed in 2006. It is a three storey multi-occupied property with a focus for excellence in healthcare, biotechnology research, education, training and business development which was jointly funded by Highlands & Islands Enterprise and the European Regional Development Fund (ERDF). HIE requires a suitably qualified and experienced supplier to provide total facilities management services at the CfHS. It is expected that these services will be required from 1 June 2019 for an initial period of 2 years, with HIE having the option to extend the contract two times for a period or periods each not exceeding 1 calendar year, following the Initial Term (2+1+1 years) The initial 2- year budget currently available to deliver this service is between GBP 975k and GBP 1.3M (excluding VAT).", "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN343614", "format": "text/html" }, { "id": "JAN343614-1", "title": "Appendix B - Tenancy Schedule", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN343614&idx=1", "datePublished": "2019-01-30T14:54:41Z", "dateModified": "2019-01-30T14:54:41Z", "format": "application/pdf" }, { "id": "JAN343614-2", "title": "Appendix C - Helpdesk Review (last 2 years)", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN343614&idx=2", "datePublished": "2019-01-30T14:54:41Z", "dateModified": "2019-01-30T14:54:41Z", "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet" }, { "id": "JAN343614-3", "title": "Appendix D - External Condition Survey", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN343614&idx=3", "datePublished": "2019-01-30T14:54:41Z", "dateModified": "2019-01-30T14:54:41Z", "format": "application/pdf" }, { "id": "JAN343614-4", "title": "Appendix E - Internal Condition Survey", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN343614&idx=4", "datePublished": "2019-01-30T14:54:41Z", "dateModified": "2019-01-30T14:54:41Z", "format": "application/pdf" }, { "id": "JAN343614-5", "title": "Appendix F - Roof and Plant Location Drawing", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN343614&idx=5", "datePublished": "2019-01-30T14:54:41Z", "dateModified": "2019-01-30T14:54:41Z", "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet" }, { "id": "JAN343614-6", "title": "Appendix G - Lifecycle Model Commentary", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN343614&idx=6", "datePublished": "2019-01-30T14:54:41Z", "dateModified": "2019-01-30T14:54:41Z", "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet" }, { "id": "JAN343614-7", "title": "Appendix H - Lifecycle Management Report", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN343614&idx=7", "datePublished": "2019-01-30T14:54:41Z", "dateModified": "2019-01-30T14:54:41Z", "format": "application/pdf" }, { "id": "JAN343614-8", "title": "Appendix I - PPM Planner", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN343614&idx=8", "datePublished": "2019-01-30T14:54:41Z", "dateModified": "2019-01-30T14:54:41Z", "format": "application/pdf" }, { "id": "JAN343614-9", "title": "Appendix J - Asset Register", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN343614&idx=9", "datePublished": "2019-01-30T14:54:41Z", "dateModified": "2019-01-30T14:54:41Z", "format": "application/pdf" }, { "id": "JAN343614-10", "title": "Appendix K - Demised Areas", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN343614&idx=10", "datePublished": "2019-01-30T14:54:41Z", "dateModified": "2019-01-30T14:54:41Z", "format": "application/zip" }, { "id": "JAN343614-11", "title": "Appendix L - Other Relevant Information", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN343614&idx=11", "datePublished": "2019-01-30T14:54:41Z", "dateModified": "2019-01-30T14:54:41Z", "format": "application/pdf" }, { "id": "JAN343614-12", "title": "Appendix M - Floor Areas for Cleaning", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN343614&idx=12", "datePublished": "2019-01-30T14:54:41Z", "dateModified": "2019-01-30T14:54:41Z", "format": "application/pdf" }, { "id": "JAN343614-13", "title": "Appendix N - Clinical Cleaning Indicative Frequencies", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN343614&idx=13", "datePublished": "2019-01-30T14:54:41Z", "dateModified": "2019-01-30T14:54:41Z", "format": "application/pdf" }, { "id": "JAN343614-14", "title": "Supplier Annual Return Example", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN343614&idx=14", "datePublished": "2019-01-30T14:54:41Z", "dateModified": "2019-01-30T14:54:41Z", "format": "application/pdf" }, { "id": "JAN343614-15", "title": "HIE Conflicts of Interests Policy", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN343614&idx=15", "datePublished": "2019-01-30T14:54:41Z", "dateModified": "2019-01-30T14:54:41Z", "format": "application/pdf" }, { "id": "JAN343614-16", "title": "Supplier Development Programme Flyer", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN343614&idx=16", "datePublished": "2019-01-30T14:54:41Z", "dateModified": "2019-01-30T14:54:41Z", "format": "application/pdf" }, { "id": "JAN343614-17", "title": "Co-operative Development Scotland Flyer", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN343614&idx=17", "datePublished": "2019-01-30T14:54:42Z", "dateModified": "2019-01-30T14:54:42Z", "format": "application/pdf" }, { "id": "JAN343614-18", "title": "Appendix A - Specification of Services", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN343614&idx=18", "datePublished": "2019-01-30T14:54:42Z", "dateModified": "2019-01-30T14:54:42Z", "format": "application/pdf" }, { "id": "JAN343614-19", "title": "Scope of Requirements and Tender Guidance Notes", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN343614&idx=19", "datePublished": "2019-01-30T14:54:42Z", "dateModified": "2019-01-30T14:54:42Z", "format": "application/pdf" }, { "id": "JAN343614-20", "title": "Award Criteria Tender Response Form", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN343614&idx=20", "datePublished": "2019-01-30T14:54:42Z", "dateModified": "2019-01-30T14:54:42Z", "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document" }, { "id": "JAN343614-21", "title": "Pricing Proforma", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN343614&idx=21", "datePublished": "2019-01-30T14:54:42Z", "dateModified": "2019-01-30T14:54:42Z", "format": "application/vnd.ms-excel" }, { "id": "JAN343614-22", "title": "Cyber Security Questionnaire", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN343614&idx=22", "datePublished": "2019-01-30T14:54:42Z", "dateModified": "2019-01-30T14:54:42Z", "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document" }, { "id": "JAN343614-23", "title": "Non-Scored Questions", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN343614&idx=23", "datePublished": "2019-01-30T14:54:42Z", "dateModified": "2019-01-30T14:54:42Z", "format": "application/msword" }, { "id": "JAN343614-24", "title": "Forms for Signature", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN343614&idx=24", "datePublished": "2019-01-30T14:54:42Z", "dateModified": "2019-01-30T14:54:42Z", "format": "application/pdf" }, { "id": "JAN343614-25", "title": "Terms and Conditions", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN343614&idx=25", "datePublished": "2019-01-30T14:58:33Z", "dateModified": "2019-01-30T14:58:33Z", "format": "application/pdf" }, { "id": "JAN343614-26", "title": "Floor coverings", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN343614&idx=26", "datePublished": "2019-02-04T14:00:53Z", "dateModified": "2019-02-04T14:00:53Z", "format": "application/pdf" }, { "id": "JAN343614-27", "title": "Site Visit Q&A", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN343614&idx=27", "datePublished": "2019-02-19T13:29:36Z", "dateModified": "2019-02-19T13:29:36Z", "format": "application/pdf" }, { "id": "JAN343614-28", "title": "CFHS waste information", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN343614&idx=28", "datePublished": "2019-02-28T08:55:34Z", "dateModified": "2019-02-28T08:55:34Z", "format": "application/pdf" }, { "id": "JUL358850", "documentType": "awardNotice", "title": "Centre for Health Science Facilities Management Services", "description": "This is a Contract Award Notice and as such the procurement process has now ended. The Centre for Health Science (CfHS) offers some 7,000m2 net lettable space over three phases completed in 2006. It is a three storey multi-occupied property with a focus for excellence in healthcare, biotechnology research, education, training and business development which was jointly funded by Highlands & Islands Enterprise and the European Regional Development Fund (ERDF). HIE required a suitably qualified and experienced supplier to provide total facilities management services at the CfHS. These services will be required from 1 June 2019 for an initial period of 2 years, with HIE having the option to extend the contract two times for a period or periods each not exceeding 1 calendar year, following the Initial Term (2+1+1 years)", "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL358850", "format": "text/html" } ], "lots": [ { "id": "1", "description": "A summary of the main activities associated with delivering this service are listed below and should be read in conjunction with Appendix A Specification of Services: 1. General 2. Management and Administration 3. Managed Services 4. Helpdesk and Computer Aided Facilities Management 5. Hard Facilities Management Services 6. Soft Facilities Management Services 7. Additional Relevant Services 8. Mobilisation. Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.", "status": "complete", "value": { "amount": 2600000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "quality", "name": "Delivery Methodology", "description": "20%" }, { "type": "price", "description": "30%" } ] }, "options": { "description": "HIE may require the supplier to provide additional services. Any such modification shall be in terms of Regulation 72 of the Public Contracts (Scotland) Regulations 2015. Examples of contract modifications can include (but are not limited to): - Reduction/increase in the areas requiring cleaning - Additional reception/security presence - Exclusions listed in 5.6 of Appendix A Specification of Services (Work falling into this category will be charged on a monthly basis as an extra to contract subject to review and agreement in the monthly contract performance meeting) - Expansion of useable office space requires additional/increased services or decrease of useable office space/vacant offices require reduced services - Labour, materials/parts for reactive repairs over 1000 GBP (excl VAT) - Project management and associated costs on behalf of tenants - Pest control and security emergency call-outs over the estimated amount per annum" }, "hasOptions": true, "submissionTerms": { "variantPolicy": "notAllowed" }, "contractPeriod": { "durationInDays": 1440 }, "hasRenewal": true, "renewal": { "description": "The Contract will be awarded for an initial period of 2 years with HIE having the option to extend the contract two times for a period or periods each not exceeding 1 calendar year following the Initial Term (2+1+1 years)" } } ], "bidOpening": { "date": "2019-03-18T12:00:00Z" }, "contractTerms": { "hasElectronicPayment": true, "hasElectronicOrdering": true, "electronicInvoicingPolicy": "allowed", "performanceTerms": "Contracting authorities may lay down special conditions relating to the performance of a contract, provided that they are linked to the subject-matter of the contract. Those conditions may include economic, innovation-related, environmental, social or employment-related considerations. The contract will include Key Performance Indicators (KPIs), which can be found within the Tender Documentation. OR Bidders shall propose Key Performance Indicators (KPIs) and Service Levels as part of their submission. These will be further developed with HIE following contract implementation. The supplier is required to ensure that the management and delivery of services is to the agreed performance levels which will be monitored and measured by a variety of reports, surveys and audit systems." }, "coveredBy": [ "GPA" ], "otherRequirements": { "requiresStaffNamesAndQualifications": true }, "selectionCriteria": { "criteria": [ { "type": "suitability", "description": "All Security personnel used to deliver this contract must have a minimum of \"Standard\" disclosure from Disclosure Scotland. ESPD 4A.2A: Confirm you have an up-to-date Standard Disclosure Scotland Certificate for all security personnel used to deliver this contract. All Cleaning personnel used to deliver this contract must have a minimum of \"Basic\" disclosure from Disclosure Scotland. ESPD 4A.2A: Confirm you have an up-to-date Basic Disclosure Scotland Certificate for all cleaning personnel used to deliver this contract." }, { "type": "economic", "minimum": "It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below: ESPD Q 4B5a Professional Risk Indemnity - minimum GBP 5M in aggregate ESPD Q 4B5b Employers (compulsory) Liability - minimum GBP 5M for each and every claim. See http://www.hse.gov.uk/pubns/hse40.pdf for more information ESPD Q 4B5c Fidelity Guarantee - minimum GBP 250k in aggregate ESPD Q 4B5c Loss of Keys and Consequential Loss of Keys - minimum GBP 75k in aggregate" }, { "type": "technical", "minimum": "Bidders will be required to confirm that they and/or the service provider have the following relevant educational and professional qualifications: ESPD Q 4C6 In line with Scottish Government contracts the bidder and/or their sub-contractors will be required to hold approved contractor status from the Security Industry Authority (SIA) for security guarding and key holding by the date for receipt of bids. All security personnel used to deliver this contract must have a minimum of \"Standard\" disclosure from Disclosure Scotland. https://www.sia.homeoffice.gov.uk/Pages/acs-roac.aspx Bidders will be required to provide their ACS reference number and expiry date of their SIA approved contractor status. This will be verified by HIE against the online database and will be evaluated on a Pass/Fail basis. NOTE: only the ACS reference number and the expiry date of the SIA approved contractor status are required in the answer to this question. Please put n/a / leave blank any other fields not used (text re managerial staff's qualifications is auto-populated by the ESPD module)" } ] }, "submissionTerms": { "languages": [ "en" ], "bidValidityPeriod": { "durationInDays": 90 } }, "classification": { "id": "79993100", "scheme": "CPV" }, "hasRecurrence": true, "recurrence": { "description": "HIE reserves the right to re-tender for these services upon termination of the contract or at the end of the contract period, including any extension period." }, "legalBasis": { "id": "32014L0024", "scheme": "CELEX" } }, "language": "EN", "description": "The value in II.1.7 and V.2.4 relates to the estimated spend over 4 years, if the optional 2 x 1 year extensions are taken up. (SC Ref:583790)", "links": [ { "rel": "canonical", "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000568992" }, { "rel": "canonical", "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000568992" } ], "noticetype": "OJEU - F3 - Contract Award Notice", "awards": [ { "id": "O180", "suppliers": [ { "id": "org-477", "name": "Robertson Facilities Management (FM)" } ], "relatedLots": [ "1" ], "hasSubcontracting": true, "subcontracting": { "description": "security, waste and other elements" } } ], "contracts": [ { "id": "O180", "awardID": "O180", "status": "active", "value": { "amount": 2291383.18, "currency": "GBP" }, "dateSigned": "2019-06-27T00:00:00Z" } ], "relatedProcesses": [ { "id": "1", "relationship": [ "planning" ], "scheme": "EU-OJ", "identifier": "2019/S 022-048021" } ], "bids": { "statistics": [ { "id": "520", "measure": "bids", "value": 2, "relatedLot": "1" }, { "id": "521", "measure": "electronicBids", "value": 2, "relatedLot": "1" } ] } }