{ "tag": [ "compiled" ], "id": "ocds-r6ebe6-0000577996-2019-03-20T00:00:00Z", "date": "2019-03-20T00:00:00Z", "ocid": "ocds-r6ebe6-0000577996", "initiationType": "tender", "parties": [ { "id": "org-180", "name": "Renfrewshire Council", "identifier": { "legalName": "Renfrewshire Council" }, "address": { "streetAddress": "Renfrewshire House, Cotton Street", "locality": "Paisley", "region": "UKM83", "postalCode": "PA1 1JB" }, "contactPoint": { "name": "Gillian Gordon", "email": "gillian.gordon@renfrewshire.gov.uk", "telephone": "+44 1416187043", "faxNumber": "+44 1416187050", "url": "http://" }, "roles": [ "buyer" ], "details": { "classifications": [ { "id": "Regional or local authority", "scheme": "TED_CA_TYPE" }, { "id": "01", "description": "General public services", "scheme": "COFOG" } ], "url": "http://www.renfrewshire.gov.uk" } }, { "id": "org-181", "name": "Renfrewshire Valuation Joint Board", "identifier": { "legalName": "Renfrewshire Valuation Joint Board" }, "address": { "streetAddress": "The Robertson Centre, 16 Glasgow Road", "locality": "Paisley", "region": "UK", "postalCode": "PA1 3QF" }, "contactPoint": { "name": "Shona Carlton", "email": "shona.carlton@renfrewshire-vjb.gov.uk", "telephone": "+44 1416185905", "faxNumber": "+44 1416185999" }, "roles": [ "buyer" ] }, { "id": "org-182", "name": "Democracy Counts Limited", "identifier": { "legalName": "Democracy Counts Limited" }, "address": { "streetAddress": "PO Box 1145", "locality": "Warrington", "region": "UK", "postalCode": "WA4 9GX" }, "contactPoint": { "telephone": "+44 7957880480" }, "roles": [ "supplier" ], "details": { "scale": "sme", "url": "http://" } }, { "id": "org-183", "name": "See V1.4.3 below", "identifier": { "legalName": "See V1.4.3 below" }, "address": { "locality": "See V1.4.3 below", "postalCode": "See V1.4.3 below" }, "contactPoint": { "url": "http://" }, "roles": [ "reviewBody", "mediationBody" ] } ], "buyer": { "name": "Renfrewshire Council", "id": "org-180" }, "tender": { "id": "RC-CPU-18-009", "title": "Electoral Management System for the Renfrewshire Valuation Joint Board", "description": "Renfrewshire Council on behalf of RVJB are seeking to appoint a suitably qualified and experienced service provider to provide an Electoral Management System capable of storing information of an electorate of approximately 268,000. Renfrewshire Council being the Lead Authority for Renfrewshire Valuation Joint Board (RVJB) in the shared electoral registration services for East Renfrewshire, Inverclyde and Renfrewshire Councils. As such, the Council provides a procurement services to RVJB and is acting as a central purchasing body for RVJB. Renfrewshire Valuation Joint Board (RVJB) is currently looking to procure an Electoral Management System (EMS) to replace the existing in-house EMS.", "status": "complete", "items": [ { "id": "1", "additionalClassifications": [ { "id": "22821000", "scheme": "CPV" } ], "deliveryLocation": { "description": "Renfrewshire Area" }, "deliveryAddresses": [ { "region": "UKM83" } ], "relatedLot": "1" } ], "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "mainProcurementCategory": "services", "documents": [ { "id": "MAR348899", "documentType": "awardNotice", "title": "Electoral Management System for the Renfrewshire Valuation Joint Board", "description": "Renfrewshire Council on behalf of RVJB are seeking to appoint a suitably qualified and experienced service provider to provide an Electoral Management System capable of storing information of an electorate of approximately 268,000. Renfrewshire Council being the Lead Authority for Renfrewshire Valuation Joint Board (RVJB) in the shared electoral registration services for East Renfrewshire, Inverclyde and Renfrewshire Councils. As such, the Council provides a procurement services to RVJB and is acting as a central purchasing body for RVJB. Renfrewshire Valuation Joint Board (RVJB) is currently looking to procure an Electoral Management System (EMS) to replace the existing in-house EMS.", "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR348899", "format": "text/html" } ], "lots": [ { "id": "1", "description": "Renfrewshire Council on behalf of RVJB are seeking to appoint a suitably qualified and experienced service provider to provide an Electoral Management System capable of storing information of an electorate of approximately 268,000. Renfrewshire Council being the Lead Authority for Renfrewshire Valuation Joint Board (RVJB) in the shared electoral registration services for East Renfrewshire, Inverclyde and Renfrewshire Councils. As such, the Council provides a procurement services to RVJB and is acting as a central purchasing body for RVJB. Renfrewshire Valuation Joint Board (RVJB) is currently looking to procure an Electoral Management System (EMS) to replace the existing in-house EMS. The Electoral Management System is required to include the following: * Electoral Registration Management including: Rolling register, Annual Canvass, Postal Vote Verification and Absent Voter Refresh management; * Elections management for multiple, single, combined or overlapped elections including management of the absent voter's process * Document image (DIP) enabled * Microsoft word interface * The ability to capture 'young electors' for the Scottish Parliamentary & Local Government Elections. * The ability to capture 'young attainers' from 14 years of age for Scottish Parliamentary & Local Government Elections. * Capacity for producing outputs for transfer via secured communications with Government/Cabinet Office (PSN) for the Individual Electoral Registration (IER), * Comprehensive user training on site, user manuals and system support. * The availability of a restricted functionality version of the Electoral Register, preferably with an intranet-based view, that can easily be made available to other departments and Contact Centres of the 3 Councils served by Renfrewshire Valuation Joint Board.. Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the ITT in PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.", "status": "complete", "hasOptions": false } ], "coveredBy": [ "GPA" ], "classification": { "id": "22821000", "scheme": "CPV" }, "reviewDetails": "An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts(Scotland) Regulations 2015(SSI2105/446) (as amended) may bring proceedings in the Sheriff Court or Court of Session." }, "awards": [ { "id": "RC-CPU-18-009", "suppliers": [ { "id": "org-182", "name": "Democracy Counts Limited" } ], "relatedLots": [ "1" ] } ], "contracts": [ { "id": "RC-CPU-18-009", "awardID": "RC-CPU-18-009", "status": "active", "value": { "amount": 98500, "currency": "GBP" }, "dateSigned": "2019-02-19T00:00:00Z" } ], "language": "EN", "description": "Award against framework: Crown Commercial Services (CCS) G-Cloud 10 Framework Agreement (RM1557.10) This contract was awarded as a call off under the Crown Commercial Services (CCS) Gcloud Framework Agreement RM1557.10 Any contract awarded as a result of this tender exercise will be subject to Scots Law and the exclusive jurisdiction of the Scottish Courts. 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