{ "tag": [ "compiled" ], "id": "ocds-r6ebe6-0000599227-2019-11-29T00:00:00Z", "date": "2019-11-29T00:00:00Z", "ocid": "ocds-r6ebe6-0000599227", "initiationType": "tender", "parties": [ { "id": "org-12", "name": "Ayrshire Housing", "identifier": { "legalName": "Ayrshire Housing" }, "address": { "streetAddress": "119 Main Street", "locality": "Ayr", "region": "UKM", "postalCode": "KA8 8BX" }, "contactPoint": { "name": "Jim Whiston", "email": "j.whiston@ayrshirehousing.org.uk", "telephone": "+44 1292880120", "faxNumber": "+44 1292880121", "url": "http://www.publiccontractsscotland.gov.uk" }, "roles": [ "buyer", "reviewBody" ], "details": { "classifications": [ { "id": "Body governed by public law", "scheme": "TED_CA_TYPE" }, { "id": "06", "description": "Housing and community amenities", "scheme": "COFOG" } ], "url": "http://www.ayrshirehousing.org.uk/" } }, { "id": "org-9", "name": "Ayrshire Housing", "identifier": { "legalName": "Ayrshire Housing" }, "address": { "streetAddress": "119 Main Street", "locality": "Ayr", "region": "UKM", "postalCode": "KA8 8BX" }, "contactPoint": { "name": "Jim Whiston", "email": "j.whiston@ayrshirehousing.org.uk", "telephone": "+44 1292880120", "faxNumber": "+44 1292880121", "url": "http://" }, "roles": [ "buyer", "centralPurchasingBody", "reviewBody" ], "details": { "classifications": [ { "id": "Body governed by public law", "scheme": "TED_CA_TYPE" }, { "id": "06", "description": "Housing and community amenities", "scheme": "COFOG" } ], "url": "http://www.ayrshirehousing.org.uk/" } }, { "id": "org-10", "name": "Alexander Sloan Chartered Accountants", "identifier": { "legalName": "Alexander Sloan Chartered Accountants" }, "address": { "streetAddress": "180 St Vincent Street", "locality": "Glasgow", "region": "UKM82", "postalCode": "G2 5SG" }, "contactPoint": { "telephone": "+44 1412048983" }, "roles": [ "supplier" ], "details": { "scale": "sme", "url": "http://" } } ], "buyer": { "name": "Ayrshire Housing", "id": "org-9" }, "tender": { "id": "00001/AH", "title": "External Audit Services (2020-2023)", "description": "The principal requirement is for the provision of external audit service from 2020/21 to 2023. The external auditor will be expected to be fully conversant with, and adhere to, the standards and guidelines issued by the Scottish Housing Regulator, the Office of the Scottish Charities Regulator and Companies House. The successful supplier will independently audit the statutory financial statements of Ayrshire Housing for compliance with applicable law, auditing and accounting standards and the needs of lenders in respect of loan covenants or other statutory returns. External audit is a requirement of the Regulatory Standards of Governance and Financial Management published by the SHR and Company Law", "status": "complete", "items": [ { "id": "1", "additionalClassifications": [ { "id": "79212000", "scheme": "CPV" } ], "deliveryLocation": { "description": "Offices of Ayrshire Housing - Ayr, South Ayrshire" }, "deliveryAddresses": [ { "region": "UKM94" }, { "region": "UKM94" } ], "relatedLot": "1" } ], "value": { "amount": 25000, "currency": "GBP" }, "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "mainProcurementCategory": "services", "submissionMethod": [ "written" ], "tenderPeriod": { "endDate": "2019-11-15T12:00:00Z" }, "awardPeriod": { "startDate": "2019-11-18T12:00:00Z" }, "documents": [ { "id": "SEP367411", "documentType": "contractNotice", "title": "External Audit Services (2020-2023)", "description": "The principal requirement is for the provision of external audit service from 2020/21 to 2023. The external auditor will be expected to be fully conversant with, and adhere to, the standards and guidelines issued by the Scottish Housing Regulator, the Office of the Scottish Charities Regulator and Companies House. The successful supplier will independently audit the statutory financial statements of Ayrshire Housing for compliance with applicable law, auditing and accounting standards and the needs of lenders in respect of loan covenants or other statutory returns. External audit is a requirement of the Regulatory Standards of Governance and Financial Management published by the SHR and Company Law", "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP367411", "format": "text/html" }, { "id": "SEP367411-1", "title": "Ayrshire Housing External Audit ITT Sept 2019", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP367411&idx=1", "datePublished": "2019-09-27T14:49:20Z", "dateModified": "2019-09-27T14:49:20Z", "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document" }, { "id": "SEP367411-2", "title": "Ayrshire Housing Accounts for the year ended 31 March 2019", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP367411&idx=2", "datePublished": "2019-09-27T14:49:20Z", "dateModified": "2019-09-27T14:49:20Z", "format": "application/pdf" }, { "id": "NOV373610", "documentType": "awardNotice", "title": "External Audit Services (2020-2023)", "description": "The principal requirement is for the provision of external audit service from 2020/21 to 2023. The external auditor will be expected to be fully conversant with, and adhere to, the standards and guidelines issued by the Scottish Housing Regulator, the Office of the Scottish Charities Regulator and Companies House. The successful supplier will independently audit the statutory financial statements of Ayrshire Housing for compliance with applicable law, auditing and accounting standards and the needs of lenders in respect of loan covenants or other statutory returns. External audit is a requirement of the Regulatory Standards of Governance and Financial Management published by the SHR and Company Law", "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV373610", "format": "text/html" } ], "lots": [ { "id": "1", "description": "The external audit and tax services will include, but not limited to: a) The planning, management and efficient execution of the annual external audit of the Organisation's financial statements. b) Preparation of an annual audit plan for Ayrshire Housing to be made available to the management by March before the commencement of the final audit in June. c) Formal reporting to the Board of Management. This will typically consist of attending and presenting at the August Audit Committee meeting and presenting the findings, final accounts, letter of representation and a comprehensive management letter. d) Meeting with management pre and post audit to discuss audit plan and audit report respectively in advance of Board meetings. e) Generation of the final financial statements on behalf of Ayrshire Housing and its non-trading subsidiary Ayrshire Homestake Limited. f) Audit field work on site for up to 7 days and up to 3 days for the final audit. Regular progress updates to management to be provided during the field work, concluding with a clearance meeting encompassing all audit issues. g) Attendance at Ayrshire Housing's Annual General Meeting with a report presentation. It is a requirement that the external auditor will also act as scrutineer in early September for the ballot count in relation the annual election of Community Board members. Ayrshire Housing AGM - 1st or 2nd Wednesday in September h) Provision of regular, timely and accurate advice and guidance on technical accounting and finance issues. Owing to the time critical nature of the process of preparations of annual financial statements it is expected that the principal external auditor contacts will be readily available by telephone/email and will provide a full response to requests within 2 working days. i) Timely production and provision of model financial statements for Ayrshire Housing and its non-trading subsidiary Ayrshire Homestake Limited, relevant technical accounting updates, including relevant Financial Reporting Standards, Statement of Recommended Practice and Accounting Orders. j) Excellent and timely communication between auditor and client on all matters, including feedback on information supplied and immediate feedback on any predicted costs over-runs. k) The provision of added value and innovation to the audit process. l) The supplier is expected to use their skills, knowledge and expertise to identify any gaps in this scope and address them in their submission. m) Co-operation within the Organisation's internal auditors where you wish to rely on their assurances work when planning the statutory audit. n) As required, dealing with any Corporation Tax Returns in relation to Ayrshire Homestake Limited (non-trading).", "status": "complete", "value": { "amount": 25000, "currency": "GBP" }, "hasOptions": false, "submissionTerms": { "variantPolicy": "notAllowed" }, "contractPeriod": { "durationInDays": 1080 }, "hasRenewal": true, "renewal": { "description": "The contract period will be for 36 months (3 years) with annual review by the associations Audit Committee and the options to extend for 2x additional 12 months (single years) based on performance within the contract." } } ], "participationFees": [ { "id": "1", "type": [ "document" ] } ], "bidOpening": { "date": "2019-11-18T12:00:00Z", "address": { "streetAddress": "AYR" } }, "contractTerms": { "hasElectronicPayment": true, "electronicInvoicingPolicy": "allowed", "performanceTerms": "The contract will be measured using agreed KPIs." }, "otherRequirements": { "requiresStaffNamesAndQualifications": true }, "selectionCriteria": { "criteria": [ { "type": "suitability", "description": "Please refer to the Invitation to Tender (ITT)" }, { "type": "economic", "description": "Please refer to ITT" }, { "type": "technical", "description": "Please refer to ITT" }, { "type": "technical", "description": "Execution of the service is reserved to a particular profession" } ] }, "submissionTerms": { "languages": [ "en" ], "bidValidityPeriod": { "endDate": "2020-02-14T00:00:00Z" } }, "classification": { "id": "79212000", "scheme": "CPV" }, "hasRecurrence": false }, "language": "EN", "description": "Please ensure that you read the ITT comprehensively and complete and provide all information as requested. (SC Ref:606260)", "links": [ { "rel": "canonical", "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000599227" }, { "rel": "canonical", "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000599227" } ], "noticetype": "PCS Notice - Website Contract Award Notice", "awards": [ { "id": "00001/AH-1", "suppliers": [ { "id": "org-10", "name": "Alexander Sloan Chartered Accountants" } ], "relatedLots": [ "1" ] } ], "contracts": [ { "id": "00001/AH-1", "awardID": "00001/AH-1", "status": "active", "value": { "amount": 26250, "currency": "GBP" }, "dateSigned": "2019-11-27T00:00:00Z" } ], "bids": { "statistics": [ { "id": "12", "measure": "bids", "value": 4, "relatedLot": "1" }, { "id": "13", "measure": "smeBids", "value": 4, "relatedLot": "1" }, { "id": "14", "measure": "foreignBidsFromEU", "value": 0, "relatedLot": "1" }, { "id": "15", "measure": "foreignBidsFromNonEU", "value": 0, "relatedLot": "1" }, { "id": "16", "measure": "electronicBids", "value": 0, "relatedLot": "1" } ] } }