{ "tag": [ "compiled" ], "id": "ocds-r6ebe6-0000603630-2020-05-08T00:00:00Z", "date": "2020-05-08T00:00:00Z", "ocid": "ocds-r6ebe6-0000603630", "initiationType": "tender", "parties": [ { "id": "org-63", "name": "Highlands and Islands Enterprise", "identifier": { "legalName": "Highlands and Islands Enterprise" }, "address": { "streetAddress": "An Lochran, 10 Inverness Campus", "locality": "Inverness", "region": "UKM6", "postalCode": "IV2 5NA" }, "contactPoint": { "email": "hieprocurement@hient.co.uk", "telephone": "+44 1463245245", "url": "http://www.publiccontractsscotland.gov.uk" }, "roles": [ "buyer", "centralPurchasingBody", "reviewBody" ], "details": { "classifications": [ { "id": "Regional or local agency/office", "scheme": "TED_CA_TYPE" }, { "id": "04", "description": "Economic affairs", "scheme": "COFOG" } ], "url": "http://www.hie.co.uk" } }, { "id": "org-249", "name": "Highlands and Islands Enterprise", "identifier": { "legalName": "Highlands and Islands Enterprise" }, "address": { "streetAddress": "An Lochran, 10 Inverness Campus", "locality": "Inverness", "region": "UKM6", "postalCode": "IV2 5NA" }, "contactPoint": { "email": "hieprocurement@hient.co.uk", "telephone": "+44 1463245245", "url": "http://" }, "roles": [ "buyer", "centralPurchasingBody" ], "details": { "classifications": [ { "id": "Regional or local agency/office", "scheme": "TED_CA_TYPE" }, { "id": "04", "description": "Economic affairs", "scheme": "COFOG" } ], "url": "http://www.hie.co.uk" } }, { "id": "org-250", "name": "Allan Ingram Industrial Cleaning Services Ltd", "identifier": { "legalName": "Allan Ingram Industrial Cleaning Services Ltd" }, "address": { "streetAddress": "Unit 8 Nevis Bank Industrial , Croft Road", "locality": "Fort William", "region": "UKM6", "postalCode": "PH33 6RT" }, "contactPoint": { "telephone": "+44 1397700457" }, "roles": [ "supplier" ], "details": { "scale": "sme", "url": "http://" } }, { "id": "org-251", "name": "Inverness Sheriff Court and Justice of the Peace Court", "identifier": { "legalName": "Inverness Sheriff Court and Justice of the Peace Court" }, "address": { "streetAddress": "The Castle", "locality": "Inverness", "postalCode": "IV2 3EG" }, "contactPoint": { "email": "inverness@scotcourts.gov.uk", "telephone": "+44 1463230782", "url": "http://www.hie.co.uk" }, "roles": [ "reviewBody" ] } ], "buyer": { "name": "Highlands and Islands Enterprise", "id": "org-249" }, "tender": { "id": "COT147", "title": "Cleaning Services - The Enterprise Centre, Argyll", "description": "This is a Contract AWARD Notice and as such the procurement process is complete. HIE requires a competent and professional cleaning contractor to provide a comprehensive cleaning service throughout the premises at The Enterprise Centre, Kilmory Industrial Estate, Lochgilphead, Argyll, PA31 8SH, delivered in a safe, compliant, sustainable and efficient manner. It is expected that these services will be required from April 2020 for an initial period of 3 years, with HIE having the option to extend for a period or periods together not exceeding 1 calendar year following the Initial Term. 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It is expected that these services will be required from April 2020 for an initial period of 3 years, with HIE having the option to extend for a period or periods together not exceeding 1 calendar year following the Initial Term. The initial 3 year budget currently available to deliver this service is between GBP50,625 and GBP67,500 (excluding VAT).", "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV372685", "format": "text/html" }, { "id": "NOV372685-1", "title": "Scope of Requirements", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV372685&idx=1", "datePublished": "2019-11-20T16:05:22Z", "dateModified": "2019-11-20T16:05:22Z", "format": "application/pdf" }, { "id": "NOV372685-2", "title": "Award Criteria Response Form", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV372685&idx=2", "datePublished": "2019-11-20T16:05:22Z", "dateModified": "2019-11-20T16:05:22Z", "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document" }, { "id": "NOV372685-3", "title": "Pricing Proforma", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV372685&idx=3", "datePublished": "2019-11-20T16:05:22Z", "dateModified": "2019-11-20T16:05:22Z", "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet" }, { "id": "NOV372685-4", "title": "Terms and Conditions", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV372685&idx=4", "datePublished": "2019-11-20T16:05:22Z", "dateModified": "2019-11-20T16:05:22Z", "format": "application/pdf" }, { "id": "NOV372685-5", "title": "Forms for Signature", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV372685&idx=5", "datePublished": "2019-11-20T16:05:22Z", "dateModified": "2019-11-20T16:05:22Z", "format": "application/pdf" }, { "id": "NOV372685-6", "title": "Appendix 1 - Cleaning Specification", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV372685&idx=6", "datePublished": "2019-11-20T16:05:22Z", "dateModified": "2019-11-20T16:05:22Z", "format": "application/pdf" }, { "id": "NOV372685-7", "title": "Appendix 2 - Detailed Cleaning Tasks and Frequencies", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV372685&idx=7", "datePublished": "2019-11-20T16:05:22Z", "dateModified": "2019-11-20T16:05:22Z", "format": "application/pdf" }, { "id": "NOV372685-8", "title": "Enterprise Centre - Floor Plan", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV372685&idx=8", "datePublished": "2019-11-20T16:05:22Z", "dateModified": "2019-11-20T16:05:22Z", "format": "application/pdf" }, { "id": "NOV372685-9", "title": "Enterprise Centre - Water System Schematic", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV372685&idx=9", "datePublished": "2019-11-20T16:05:23Z", "dateModified": "2019-11-20T16:05:23Z", "format": "application/pdf" }, { "id": "NOV372685-10", "title": "Legionella Compliance Tasks", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV372685&idx=10", "datePublished": "2019-11-20T16:05:23Z", "dateModified": "2019-11-20T16:05:23Z", "format": "application/pdf" }, { "id": "NOV372685-11", "title": "HIE Conflicts of Interest Policy", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV372685&idx=11", "datePublished": "2019-11-20T16:05:23Z", "dateModified": "2019-11-20T16:05:23Z", "format": "application/pdf" }, { "id": "NOV372685-12", "title": "CDS - Collaboration Flyer", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV372685&idx=12", "datePublished": "2019-11-20T16:05:23Z", "dateModified": "2019-11-20T16:05:23Z", "format": "application/pdf" }, { "id": "NOV372685-13", "title": "SDP Flyer", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV372685&idx=13", "datePublished": "2019-11-20T16:05:23Z", "dateModified": "2019-11-20T16:05:23Z", "format": "application/pdf" }, { "id": "NOV372685-14", "title": "Community Benefits and Fair Work Practices", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV372685&idx=14", "datePublished": "2019-11-20T16:05:23Z", "dateModified": "2019-11-20T16:05:23Z", "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet" }, { "id": "MAY386357", "documentType": "awardNotice", "title": "Cleaning Services - The Enterprise Centre, Argyll", "description": "This is a Contract AWARD Notice and as such the procurement process is complete. HIE requires a competent and professional cleaning contractor to provide a comprehensive cleaning service throughout the premises at The Enterprise Centre, Kilmory Industrial Estate, Lochgilphead, Argyll, PA31 8SH, delivered in a safe, compliant, sustainable and efficient manner. It is expected that these services will be required from April 2020 for an initial period of 3 years, with HIE having the option to extend for a period or periods together not exceeding 1 calendar year following the Initial Term. The initial 3 year budget currently available to deliver this service is between GBP50,625 and GBP67,500 (excluding VAT).", "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY386357", "format": "text/html" } ], "lots": [ { "id": "1", "description": "The scope of services outlines the requirements of HIE and the specific cleaning services to be provided at the site, alongside tasks and frequencies. The full specification is detailed within Appendix 1 and Appendix 2, which in summary includes: - Cleaning of office accommodation, public spaces and meeting rooms - Cleaning of kitchen and canteen facilities - Cleaning of washrooms and toilets - Sanitary provision - Window cleaning (internal and external) and external guttering clearance - L8 (Legionella) control programme (see 'Legionella Compliance Tasks' and 'Enterprise Centre - Water System Schematic' attachments for further information). - Periodic Cleaning. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016.", "status": "complete", "value": { "amount": 90000, "currency": "GBP" }, "hasOptions": false, "submissionTerms": { "variantPolicy": "notAllowed" }, "contractPeriod": { "durationInDays": 1440 }, "hasRenewal": true, "renewal": { "description": "The Contract will be awarded for an initial period of 3 years with HIE having the option to extend for a period or periods together not exceeding 1 calendar year following the Initial Term." } } ], "bidOpening": { "date": "2019-12-17T12:00:00Z" }, "contractTerms": { "hasElectronicPayment": true, "hasElectronicOrdering": true, "electronicInvoicingPolicy": "allowed", "performanceTerms": "Key Performance Indicators (KPIs) and Service Levels will be developed and agreed between HIE and the supplier to ensure that the management and delivery of services is to agreed performance levels and will be monitored and measured by a variety of reports, surveys and audit systems. KPIs will be based on the service objectives." }, "coveredBy": [ "GPA" ], "otherRequirements": { "requiresStaffNamesAndQualifications": true }, "selectionCriteria": { "criteria": [ { "type": "suitability", "description": "4A2A - Confirm you have an up-to-date Basic Disclosure Scotland Certificate for all personnel used to deliver this contract." }, { "type": "economic", "minimum": "Employer's (Compulsory) Liability Insurance = GBP 5,000,000 for each and every claim. Public Liability Insurance = GBP 5,000,000 for each and every claim. Professional Indemnity Insurance = GBP 5,000,000 in aggregate. http://www.hse.gov.uk/pubns/hse40.pdf 4B6 (not scored) HIE as a public body must comply with HMRC IR35 provisions. Therefore, where you are bidding as a personal service company (PSC) or will be using a personal service company to provide services under the framework please identify these PSC(s) in your response to 4B6" } ] }, "submissionTerms": { "languages": [ "en" ] }, "classification": { "id": "90910000", "scheme": "CPV" }, "reviewDetails": "An economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Procurement (Scotland) Regulations 2016 or the Procurement Reform (Scotland) Act 2014 , may bring proceedings in the Sheriff Court or the Court of Session.", "hasRecurrence": true, "recurrence": { "description": "HIE reserves the right to re-tender for these services upon termination of the contract or at the end of the contract period, including any extension period." } }, "language": "EN", "description": "Scoring Methodology 0 - Unacceptable - Nil or inadequate response which fails to demonstrate an ability to meet the requirement. 1 - Poor - Response is partially relevant but generally poor. It addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled. 2 - Acceptable - Response is relevant and acceptable. It addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas. 3 - Good - Response is relevant and good. It is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled. 4 - Excellent - Response is completely relevant and excellent overall. It is comprehensive, unambiguous and demonstrate a thorough understanding of the requirement and provides details of how the requirement will be met in full ESPD Q3D.12 Bidders should refer to the \"Conflict of Interest\" Section within the Scope of Requirements when completing this question. It is estimated that the total value of the services over the maximum duration of 4 years will be a maximum of GBP90,000 (excluding VAT). This is the figure which has been used in II.2.6. 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