{ "tag": [ "compiled" ], "id": "ocds-r6ebe6-0000619741-2022-03-10T00:00:00Z", "date": "2022-03-10T00:00:00Z", "ocid": "ocds-r6ebe6-0000619741", "initiationType": "tender", "parties": [ { "id": "org-46", "name": "The Common Services Agency (more commonly known as NHS National Services Scotland) (\"NSS\")", "identifier": { "legalName": "The Common Services Agency (more commonly known as NHS National Services Scotland) (\"NSS\")" }, "address": { "streetAddress": "Gyle Square (NSS Head Office), 1 South Gyle Crescent", "locality": "Edinburgh", "region": "UKM", "postalCode": "EH12 9EB" }, "contactPoint": { "name": "Billy Hislop", "email": "billy.hislop@nhs.net", "telephone": "+44 1312756845", "url": "https://www.publiccontractsscotland.gov.uk/" }, "roles": [ "buyer", "centralPurchasingBody" ], "details": { "classifications": [ { "id": "Body governed by public law", "scheme": "TED_CA_TYPE" }, { "id": "07", "description": "Health", "scheme": "COFOG" } ], "url": "http://www.nhsscotlandprocurement.scot.nhs.uk/" } }, { "id": "org-4", "name": "Edinburgh Sheriff Court", "identifier": { "legalName": "Edinburgh Sheriff Court" }, "address": { "streetAddress": "Shefiff Court House, 27 Chambers Street", "locality": "Edinburgh", "postalCode": "EH1 1LB" }, "contactPoint": { "url": "https://www.scotcourts.gov.uk/the-courts/court-locations/edinburgh-sheriff-court-and-justice-ofthe-" }, "roles": [ "reviewBody" ] }, { "id": "org-75", "name": "The Common Services Agency (more commonly known as NHS National Services Scotland) (\"NSS\")", "identifier": { "legalName": "The Common Services Agency (more commonly known as NHS National Services Scotland) (\"NSS\")" }, "address": { "streetAddress": "Gyle Square (NSS Head Office), 1 South Gyle Crescent", "locality": "Edinburgh", "region": "UKM", "postalCode": "EH12 9EB" }, "contactPoint": { "name": "Marta Siwek", "email": "marta.siwek@nhs.scot", "telephone": "+44 1698794410", "url": "http://" }, "roles": [ "buyer", 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NHS National Services Scotland) (\"NSS\")", "id": "org-75" }, "tender": { "id": "NP509520", "title": "Forensic Medical Service IT System", "description": "An electronic Forensic Medical Examination Information System to support the healthcare and forensic examination of people who have experienced rape, sexual assault or child sexual abuse.", "status": "complete", "items": [ { "id": "1", "additionalClassifications": [ { "id": "72500000", "scheme": "CPV" }, { "id": "72200000", "scheme": "CPV" }, { "id": "72212180", "scheme": "CPV" }, { "id": "72263000", "scheme": "CPV" }, { "id": "72268000", "scheme": "CPV" }, { "id": "72416000", "scheme": "CPV" }, { "id": "72610000", "scheme": "CPV" } ], "deliveryLocation": { "description": "Scotland" }, "deliveryAddresses": [ { "region": "UKM" }, { "region": "UKM" } ], "relatedLot": "1" } ], "value": { "amount": 1000000, "currency": "GBP" }, "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "mainProcurementCategory": "services", "submissionMethod": [ "electronicSubmission" ], "submissionMethodDetails": "https://www.publiccontractsscotland.gov.uk/", "tenderPeriod": { "endDate": "2020-07-06T14:00:00Z" }, "awardPeriod": { "startDate": "2020-07-06T14:00:00Z" }, "documents": [ { "id": "JUN387735", "documentType": "contractNotice", "title": "Forensic Medical Service IT System", "description": "An electronic Forensic Medical Examination Information System to support the healthcare and forensic examination of people who have experienced rape, sexual assault or child sexual abuse.", "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN387735", "format": "text/html" }, { "id": "JUN387735-1", "title": "Invitation to Tender", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN387735&idx=1", "datePublished": "2020-06-08T08:51:45Z", "dateModified": "2020-06-08T08:51:45Z", "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document" }, { "id": "JUN387735-2", "title": "FMS requirements", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN387735&idx=2", "datePublished": "2020-06-08T08:51:45Z", "dateModified": "2020-06-08T08:51:45Z", "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document" }, { "id": "JUN387735-3", "title": "Terms and conditions", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN387735&idx=3", "datePublished": "2020-06-08T08:51:45Z", "dateModified": "2020-06-08T08:51:45Z", "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document" }, { "id": "JUN387735-4", "title": "Terms and conditions - schedules", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN387735&idx=4", "datePublished": "2020-06-08T08:51:45Z", "dateModified": "2020-06-08T08:51:45Z", "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document" }, { "id": "JUN387735-5", "title": "ESPD", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN387735&idx=5", "datePublished": "2020-06-08T08:51:45Z", "dateModified": "2020-06-09T08:46:44Z", "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document" }, { "id": "JUN387735-6", "title": "ESPD version with OJEU reference and date published now included. No other changes made.", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN387735&idx=6", "datePublished": "2020-06-09T08:46:44Z", "dateModified": "2020-06-09T08:46:44Z", "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document" }, { "id": "MAR443275", "documentType": "awardNotice", "title": "Forensic Medical Service IT System", "description": "An electronic Forensic Medical Examination Information System to support the healthcare and forensic examination of people who have experienced rape, sexual assault or child sexual abuse.", "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR443275", "format": "text/html" } ], "lots": [ { "id": "1", "description": "A contract for the provision of a software service to support the Sexual Offences Against Adults National Form and the Child Protection Paediatric Examination for people who have experienced rape, sexual assault or child sexual abuse. It is anticipated by the Authority that the Contractor will be providing \"Commercial Off The Shelf\" (COTS) software with some development and configuration. The contractor will implement the application nationally with the support of NSS, support the service, provide necessary training. An option to securely host the system in compliance with the EU General Data Protection Regulation 2016/679 and UK Data Protection Act 2018 may be included by contractors. --- Important note: There is a hard deadline for system \"go live\" of 1st April 2021. Contractors MUST ensure they detail in their tender response, how this hard deadline will be achieved. Please refer to the ITT document for further information.", "status": "complete", "value": { "amount": 1000000, "currency": "GBP" }, "hasOptions": false, "submissionTerms": { "variantPolicy": "notAllowed" }, "contractPeriod": { "durationInDays": 1800 }, "hasRenewal": true, "renewal": { "description": "The contract may be extended for a further 2+2+1 years at the sole discretion of NSS, subject to satisfactory performance of the supplier." }, "awardCriteria": { "criteria": [ { "type": "quality", "name": "Functional requrements", "description": "40" }, { "type": "price", "description": "25" } ] } } ], "bidOpening": { "date": "2020-07-06T14:00:00Z" }, "communication": { "atypicalToolUrl": "https://www.publiccontractsscotland.gov.uk/" }, "contractTerms": { "hasElectronicPayment": true, "hasElectronicOrdering": true }, "coveredBy": [ "GPA" ], "selectionCriteria": { "criteria": [ { "type": "suitability", "description": "Economic operators may be excluded from this competition if they are in breach of any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015." }, { "type": "economic", "minimum": "Suppliers are required to provide statement of accounts or extracts relating to their business for the previous 2 years. Where any are risks identified by the Authority as part of the due diligence carried out on the above information the Authority may require bidders to provide additional information to demonstrate financial standing. Additional information can include but not be limited to: -- parent company accounts (if applicable) -- deeds of guarantee -- bankers statements and references -- accountants' references -- management accounts -- financial projections, including cash flow forecasts -- details and evidence of previous contracts, including contract values -- capital availability. Bidders who cannot provide suitable evidence of a secure financial standing may be excluded from the procurement. --- ESPD Q.4B Minimum level(s) of standards required: [Suppliers must demonstrate the following financial capacity over the last two years: The turnover of the economic operator in respect of its most recent two full financial years must have been equal to or more than 1 000 000 (GBP ). Turnover in the business area covered by the contract 1 000 000 (GBP ). Current Ratio (i.e. Current Assets/Current Liabilities) > or = 1.1 over the last two years ] [This section refers to Section B of Part IV of the ESPD and covers questions 4B.2 - 4B.6.1 of the ESPD (Scotland) and responses will be assessed on a pass/fail basis: 4B1.2 - Bidders will be required to have an average yearly turnover of a minimum of 1.0million GBP for the last 2 years. 4B.2.2 - Bidders will be required to have an average yearly turnover of a minimum of 1.0million GBP in the business area covered by the contract for the last 2 years. 4B.3 - Where turnover information is not available for the time period requested, Bidders will require to state the date on which they were set up or started trading. It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below: Employer's (Compulsory) Liability Insurance = 5 million GBP Public Liability Insurance = 10 million GBP Professional Indemnity Insurance = 5 million GBP Product Liability Insurance = 10 million GBP Product Liability Insurance in not less than the sum of 5 million in respect of any one incident." }, { "type": "technical", "minimum": "Bidders must demonstrate that they have a sufficient and appropriate general and relevant experience to perform the services and the extent of experience necessary to deliver the range of the managed services all as described in this Contract Notice. In response to the ESPD, Part IV, Section C (Technical and Professional Ability) question 4C.1.2 Bidders should provide relevant examples of projects in the last three years where they have delivered services similar to those described in the Statement of Requirements covering the criteria below which will be considered by NSS for the purpose of assessing general and relevant experience. Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in part II.2.4 of the OJEU Contract Notice. Bidders will be required to confirm that they and/or the service provider have the following relevant educational and professional qualifications e.g. PRINCE2 ITIL qualifications [Helpdesk, etc] ISO27001 certification ISO9001 certification SWAN Code of Connection certificate" } ] }, "submissionTerms": { "languages": [ "en" ], "bidValidityPeriod": { "durationInDays": 180 } }, "classification": { "id": "72000000", "scheme": "CPV" }, "reviewDetails": "Economic operators should approach the contracting authority in the first instance. However, the only formal remedy is to apply to the courts: An economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014, may bring proceedings in the Sheriff Court or the Court of Session.", "hasRecurrence": false, "legalBasis": { "id": "32014L0024", "scheme": "CELEX" } }, "language": "EN", "relatedProcesses": [ { "id": "1", "relationship": [ "planning" ], "scheme": "EU-OJ", "identifier": "2020/S 110-268563" } ], "description": "Note: The value in section II.1.5 is for the implementation and initial term of 5 years. --- The contract is on behalf of all entities constituted pursuant to the National Health Service (Scotland) Act 1978, (i.e. all NHS Scotland Health Boards, Special Health Boards and the Authority or other NHS Organisation established pursuant to the NHS (Scotland) Act 1978), any integrated Joint Boards established pursuant to the new Public Bodies (Joint Working) Scotland Act 2014 (collectively hereafter referred to as 'Participating Authorities'). --- The Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason: Not applicable --- Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361 A summary of the expected community benefits has been provided as follows: The Public Sector in Scotland is committed to the delivery of high quality public services, and recognises that this is critically dependent on a workforce that is well-rewarded, well-motivated, well-led, has access to appropriate opportunities for training and skills development,diverse and engaged in decision making. These factors are also important for workforce recruitment and retention, and thus continuity of service. Public Bodies in Scotland are adopting fair work practices, which include: A fair and equal pay policy that includes a commitment to supporting the Living Wage, including, for example being a Living Wage Accredited Employer; clear managerial responsibility to nurture talent and help individuals fulfil their potential, including for example, a strong commitment to Modern Apprenticeships and the development of Scotland's young workforce; Promoting equality of opportunity and developing a workforce which reflects the population of Scotland in terms of characteristics such as age, gender, religion or belief, race, sexual orientation and disability; Support for learning and development; Stability of employment and hours of work, and avoiding exploitative employment practices, including for example no inappropriate use of zero-hours contracts; Flexible working (including for example practices such as flexi-time and career breaks) and support for family friendly working and wider work life balance; Support progressive workforce engagement, for example Trade Union recognition and representation where possible, otherwise alternative arrangements to give staff an effective voice. In order to ensure the highest standards of service quality in this contract we expect contractors to take a similarly positive approach to fair work practices as part of a fair and equitable employment and reward package. Please describe how you will commit to fair work practices for workers (including any agency or sub-contractor workers) engaged in the delivery of this contract. 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