{ "tag": [ "compiled" ], "id": "ocds-r6ebe6-0000626340-2020-12-07T00:00:00Z", "date": "2020-12-07T00:00:00Z", "ocid": "ocds-r6ebe6-0000626340", "initiationType": "tender", "parties": [ { "id": "org-277", "name": "Scottish Prison Service", "identifier": { "legalName": "Scottish Prison Service" }, "address": { "streetAddress": "Calton House, 5 Redheughs Rigg", "locality": "Edinburgh", "region": "UKM75", "postalCode": "EH12 9HW" }, "contactPoint": { "email": "gavin.weetman@sps.pnn.gov.uk", "telephone": "+44 1313303770", "url": "http://" }, "roles": [ "buyer", "centralPurchasingBody" ], "details": { "classifications": [ { "id": "National or federal agency/office", "scheme": "TED_CA_TYPE" }, { "id": "03", "description": "Public order and safety", "scheme": "COFOG" } ], "url": "http://www.sps.gov.uk" } }, { "id": "org-280", "name": "British Telecommunications plc", "identifier": { "legalName": "British Telecommunications plc" }, "address": { "streetAddress": "81 Newgate Street", "locality": "London", "region": "UKI", "postalCode": "EC1A 7AJ" }, "roles": [ "supplier" ], "details": { "scale": "large", "url": "http://" } }, { "id": "org-279", "name": "Edinburgh Sherriff Court", "identifier": { "legalName": "Edinburgh Sherriff Court" }, "address": { "streetAddress": "27 Chambers St", "locality": "Edinburgh" }, "contactPoint": { "url": "http://" }, "roles": [ "reviewBody" ] } ], "buyer": { "name": "Scottish Prison Service", "id": "org-277" }, "tender": { "id": "01816A", "title": "01816A Emergency Provision of In-Cell Telephony (COVID-19)", "description": "In response to the Covid-19 pandemic, SPS was required to implement a telephony solution (including the provision of mobile phone handsets and a mobile device management system) to improve current communication arrangements for those in our care to maintain family contact.", "status": "complete", "items": [ { "id": "1", "additionalClassifications": [ { "id": "64212000", "scheme": "CPV" } ], "deliveryLocation": { "description": "Scotland" }, "deliveryAddresses": [ { "region": "UKM" } ], "relatedLot": "1" } ], "procurementMethod": "limited", "procurementMethodDetails": "Award procedure without prior publication of a call for competition", "procurementMethodRationale": "The COVID-19 outbreak has had a profound impact on all aspects of the Scottish Prison Service (SPS) daily operations. The SPS COVID-19 response plan required a number of prompt decisions to be made to curtail aspects of the prison regime. This allowed SPS maintain effective prison operations on a basic regime whilst implementing necessary social distancing measures to keep prisoners, staff and members of the public safe. This included the temporary cessation of prison visits. This measure severely limited the ability of those in our care to make contact with family and friends. It triggered an urgent requirement for SPS to provide a method for those in our care to make contact with family and friends directly from their cell as an alternative to using existing communal phones on prison landings due to access constraints with these and the need for effective infection control.", "mainProcurementCategory": "services", "documents": [ { "id": "DEC401724", "documentType": "awardNotice", "title": "01816A Emergency Provision of In-Cell Telephony (COVID-19)", "description": "In response to the Covid-19 pandemic, SPS was required to implement a telephony solution (including the provision of mobile phone handsets and a mobile device management system) to improve current communication arrangements for those in our care to maintain family contact.", "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC401724", "format": "text/html" } ], "lots": [ { "id": "1", "description": "The COVID-19 outbreak, has had a profound impact on all aspects of the SPS's daily operations. In particular, a key issue that resulted from the restrictions was the overriding need to continue to retain operational stability in what are unprecedented circumstances. Therefore, a number of decisions were necessarily made to curtail aspects of the prison regime to reflect social distancing measures. This included the temporary cessation of visits, which limited the ability of those in our care to make contact with family and friends. This decision gave rise to an urgent requirement for SPS to increase access for those in our care to make telephone contact with family and friends at a time where they were required to remain in their cells for prolonged periods and, additionally, to introduce a virtual prison visit facility (which was carried out under a separate procurement exercise). The ability to make calls from cells was unavailable to those in our care, as the current phone system is deployed in communal areas, which also enhances the risk of contamination through the use of shared devices. The desired timescales available for implementing this solution were extremely restricted, especially when operational stability was a primary concern. The indicative cost of the solution was expected to be higher than the current EU Threshold but if SPS were to utilise any of the procedures which required competitive tendering, it would be unable to comply with the mandatory time limits due to the extreme events that have taken place which are out with the control of the SPS. Therefore, SPS made the strategic decision to expedite the sourcing and purchase of mobile phone handsets and a mobile device management system for use. A system was identified that could provide the same technical and security related functionality currently utilised for the existing phone system. SPS has engaged with an identified supplier to negotiate acceptable terms and has subsequently contracted for the immediate provision of in-cell communications to all of its operational Establishments. This procurement has been carried out in accordance with the guidance contained under the Public Contracts (Scotland) Regulations 2015 regulation 33(1)(c) and 33(3).", "status": "complete", "awardCriteria": { "criteria": [ { "type": "cost", "name": "Technical Compliance", "description": "100" } ] }, "options": { "description": "If additional handsets or subscriptions are required, then these can be called off from the contract." }, "hasOptions": true } ], "coveredBy": [ "GPA" ], "procurementMethodRationaleClassifications": [ { "id": "D_EXTREME_URGENCY", "description": "Extreme urgency brought about by events unforeseeable for the contracting authority/entity and in accordance with the strict conditions stated in the directive", "scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL" } ], "classification": { "id": "64212000", "scheme": "CPV" }, "legalBasis": { "id": "32014L0024", "scheme": "CELEX" } }, "awards": [ { "id": "01816A", "suppliers": [ { "id": "org-280", "name": "British Telecommunications plc" } ], "relatedLots": [ "1" ] } ], "contracts": [ { "id": "01816A", "awardID": "01816A", "status": "active", "value": { "amount": 1629459, "currency": "GBP" }, "dateSigned": "2020-05-08T00:00:00Z" } ], "language": "EN", "description": "(SC Ref:626340)", "bids": { "statistics": [ { "id": "651", "measure": "bids", "value": 1, "relatedLot": "1" }, { "id": "652", "measure": "smeBids", "value": 0, "relatedLot": "1" }, { "id": "653", "measure": "foreignBidsFromEU", "value": 0, "relatedLot": "1" }, { "id": "654", "measure": "foreignBidsFromNonEU", "value": 0, "relatedLot": "1" }, { "id": "655", "measure": "electronicBids", "value": 1, "relatedLot": "1" } ] }, "links": [ { "rel": "canonical", "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000626340" } ], "noticetype": "OJEU - F3 - Contract Award Notice" }