{ "tag": [ "compiled" ], "id": "ocds-r6ebe6-0000628481-2020-12-07T00:00:00Z", "date": "2020-12-07T00:00:00Z", "ocid": "ocds-r6ebe6-0000628481", "initiationType": "tender", "parties": [ { "id": "org-5", "name": "Highlands and Islands Enterprise", "identifier": { "legalName": "Highlands and Islands Enterprise" }, "address": { "streetAddress": "An Lochran, 10 Inverness Campus", "locality": "Inverness", "region": "UKM6", "postalCode": "IV2 5NA" }, "contactPoint": { "email": "hieprocurement@hient.co.uk", "telephone": "+44 1463245245", "url": "http://www.publiccontractsscotland.gov.uk" }, "roles": [ "buyer" ], "details": { "classifications": [ { "id": "Regional or local agency/office", "scheme": "TED_CA_TYPE" }, { "id": "04", "description": "Economic affairs", "scheme": "COFOG" } ], "url": "http://www.hie.co.uk" } }, { "id": "org-6", "name": "Wave Energy Scotland Limited", "identifier": { "legalName": "Wave Energy Scotland Limited" }, "address": { "streetAddress": "An Lochran, 10 Inverness Campus", "locality": "Inverness", "region": "UKM", "postalCode": "IV2 5NA" }, "contactPoint": { "email": "wesprocurement@hient.co.uk", "telephone": "+44 1463245245" }, "roles": [ "buyer" ] }, { "id": "org-7", "name": "South of Scotland Enterprise Agency", "identifier": { "legalName": "South of Scotland Enterprise Agency" }, "address": { "streetAddress": "Carmont House, The Crichton, Bankend Road", "locality": "Dumfries", "region": "UK", "postalCode": "DG1 4TA" }, "contactPoint": { "email": "stuart.paterson@sose.scot", "telephone": "+44 1750535901" }, "roles": [ "buyer" ] }, { "id": "org-8", "name": "Inverness Campus Owners Association", "identifier": { "legalName": "Inverness Campus Owners Association" }, "address": { "streetAddress": "C/O Highlands and Islands Enterprise, An Lochran,", "locality": "Inverness Campus, Inverness", "region": "UKM62", "postalCode": "IV2 5NA" }, "contactPoint": { "email": "ICOA@hient.co.uk", "telephone": "+44 1463245245" }, "roles": [ "buyer" ] }, { "id": "org-9", "name": "Inverness Sheriff Court and Justice of the Peace Court", "identifier": { "legalName": "Inverness Sheriff Court and Justice of the Peace Court" }, "address": { "streetAddress": "The Castle", "locality": "Inverness", "postalCode": "IV2 3EG" }, "contactPoint": { "email": "inverness@scotcourts.gov.uk", "telephone": "+44 1463230782", "url": "https://www.scotcourts.gov.uk/the-courts/court-locations/inverness-sheriff-court-and-justice-of-the-peace-court" }, "roles": [ "reviewBody" ] }, { "id": "org-219", "name": "Highlands and Islands Enterprise", "identifier": { "legalName": "Highlands and Islands Enterprise" }, "address": { "streetAddress": "An Lochran, 10 Inverness Campus", "locality": "Inverness", "region": "UKM6", "postalCode": "IV2 5NA" }, "contactPoint": { "email": "hieprocurement@hient.co.uk", "telephone": "+44 1463245245", "url": "http://" }, "roles": [ "buyer" ], "details": { "classifications": [ { "id": "Regional or local agency/office", "scheme": "TED_CA_TYPE" }, { "id": "04", "description": "Economic affairs", "scheme": "COFOG" } ], "url": "http://www.hie.co.uk" } }, { "id": "org-284", "name": "Wave Energy Scotland Limited", "identifier": { "legalName": "Wave Energy Scotland Limited" }, "address": { "streetAddress": "An Lochran, 10 Inverness Campus", "locality": "Inverness", "region": "UKM", "postalCode": "IV2 5NA" }, "contactPoint": { "email": "wesprocurement@hient.co.uk", "telephone": "+44 1463245245" }, "roles": [ "buyer" ] }, { "id": "org-285", "name": "South of Scotland Enterprise Agency", "identifier": { "legalName": "South of Scotland Enterprise Agency" }, "address": { "streetAddress": "Carmont House, The Crichton, Bankend Road", "locality": "Dumfries", "region": "UK", "postalCode": "DG1 4TA" }, "contactPoint": { "email": "stuart.paterson@sose.scot", "telephone": "+44 1750535901" }, "roles": [ "buyer" ] }, { "id": "org-286", "name": "Inverness Campus Owners Association", "identifier": { "legalName": "Inverness Campus Owners Association" }, "address": { "streetAddress": "C/O Highlands and Islands Enterprise, An Lochran,", "locality": "Inverness Campus, Inverness", "region": "UKM62", "postalCode": "IV2 5NA" }, "contactPoint": { "email": "ICOA@hient.co.uk", "telephone": "+44 1463245245" }, "roles": [ "buyer" ] }, { "id": "org-287", "name": "Orkney Research and Innovation Campus", "identifier": { "legalName": "Orkney Research and Innovation Campus" }, "address": { "streetAddress": "C/O Orkney Islands Council, School Place", "locality": "Kirkwall", "region": "UK", "postalCode": "KW15 1NY" }, "contactPoint": { "email": "ORIC@orkneycampus.co.uk", "telephone": "+44 7753435532" }, "roles": [ "buyer" ] }, { "id": "org-288", "name": "Tkm Consulting", "identifier": { "legalName": "Tkm Consulting" }, "address": { "streetAddress": "Craigellachie, Ratagan", "locality": "Glenshiel", "region": "UK", "postalCode": "IV40 8HP" }, "roles": [ "supplier" ], "details": { "scale": "sme", "url": "http://" } }, { "id": "org-289", "name": "RGDP LLP", "identifier": { "legalName": "RGDP LLP" }, "address": { "streetAddress": "Level 2, One Edinburgh Quay, 133 Fountainbridge", "locality": "Edinburgh", "region": "UKM75", "postalCode": "EH3 9QG" }, "roles": [ "supplier" ], "details": { "scale": "sme", "url": "http://" } }, { "id": "org-290", "name": "Burns & Turner Ltd", "identifier": { "legalName": "Burns & Turner Ltd" }, "address": { "streetAddress": "Unit e2, Innovator House", "locality": "Sunderland", "region": "UKC", "postalCode": "SR5 2TP" }, "roles": [ "supplier" ], "details": { "scale": "sme", "url": "http://" } }, { "id": "org-291", "name": "Inverness Sheriff Court and Justice of the Peace Court", "identifier": { "legalName": "Inverness Sheriff Court and Justice of the Peace Court" }, "address": { "streetAddress": "The Castle", "locality": "Inverness", "postalCode": "IV2 3EG" }, "contactPoint": { "email": "inverness@scotcourts.gov.uk", "telephone": "+44 1463230782", "url": "https://www.scotcourts.gov.uk/the-courts/court-locations/inverness-sheriff-court-and-justice-of-the-peace-court" }, "roles": [ "reviewBody" ] } ], "buyer": { "name": "Highlands and Islands Enterprise", "id": "org-219" }, "tender": { "id": "O194", "title": "Data Protection Services Framework", "description": "This is a Contract Award Notice and as such the procurement process is complete. The requirement is for the provision of data protection services specifically to fulfil the obligations of Data Protection Officer as required in General Data Protection Regulations and in support of the Data Protection Act 2018 as well as providing data protection advice as per the Scope of Requirements and Tender Guidance Notes document. This Framework was procured to provide Data Protection Services for Highlands and Islands Enterprise (HIE) as well as South of Scotland Enterprise (SOSE), Wave Energy Scotland (WES), Cairngorm Mountain (Scotland) Ltd (CMSL), Inverness Campus Owners Association (ICOA), Orkney Research & Innovation Campus LLP (ORIC) and any current or future subsidiary organisation and/or associated company (subject to case-by-case approval by HIE). The services will be required from December 2020 for an initial period of 2 years, with HIE having the option to extend two times for a period or periods together not exceeding 1 year following the Initial Term (2+1+1 years). The estimated maximum 24-month budget currently available to deliver this service is GBP 191,000 (excluding VAT). This figure is exclusive of Travel and Subsistence (T&S). It is a multi-supplier Framework with three suppliers appointed.", "status": "complete", "items": [ { "id": "1", "additionalClassifications": [ { "id": "79410000", "scheme": "CPV" }, { "id": "79411100", "scheme": "CPV" }, { "id": "75111200", "scheme": "CPV" } ], "deliveryAddresses": [ { "region": "UKM" }, { "region": "UKM" } ], "relatedLot": "1" } ], "value": { "amount": 352000, "currency": "GBP" }, "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "mainProcurementCategory": "services", "submissionMethod": [ "electronicSubmission" ], "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk", "tenderPeriod": { "endDate": "2020-10-15T12:00:00Z" }, "awardPeriod": { "startDate": "2020-10-15T12:00:00Z" }, "documents": [ { "id": "AUG393457", "documentType": "contractNotice", "title": "Data Protection Services Framework", "description": "The requirement is for the provision of data protection services specifically to fulfil the obligations of Data Protection Officer as required in General Data Protection Regulations and in support of the Data Protection Act 2018 as well as providing data protection advice as per the Scope of Requirements and Tender Guidance Notes document. This Framework is being procured to provide Data Protection Services for Highlands and Islands Enterprise (HIE) as well as South of Scotland Enterprise (SOSE), Wave Energy Scotland (WES), Cairngorm Mountain (Scotland) Ltd (CMSL), Inverness Campus Owners Association (ICOA), Orkney Research & Innovation Campus LLP (ORIC) and any current or future subsidiary organisation and/or associated company (subject to case-by-case approval by HIE). It is expected that these services will be required from December 2020 for an initial period of 2 years, with HIE having the option to extend two times for a period or periods together not exceeding 1 year following the Initial Term (2+1+1 years). The estimated maximum 24-month budget currently available to deliver this service is GBP 191,000 (excluding VAT). This figure is exclusive of Travel and Subsistence (T&S). It will be multi-supplier Framework with up to three suppliers appointed.", "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG393457", "format": "text/html" }, { "id": "AUG393457-1", "title": "Scope of Requirements and Tender Guidance Notes", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG393457&idx=1", "datePublished": "2020-08-31T08:56:23Z", "dateModified": "2020-08-31T08:56:23Z", "format": "application/pdf" }, { "id": "AUG393457-2", "title": "Award Criteria Tender Response Form", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG393457&idx=2", "datePublished": "2020-08-31T08:56:23Z", "dateModified": "2020-08-31T08:56:23Z", "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document" }, { "id": "AUG393457-3", "title": "Pricing Proforma", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG393457&idx=3", "datePublished": "2020-08-31T08:56:23Z", "dateModified": "2020-08-31T08:56:23Z", "format": "application/vnd.ms-excel" }, { "id": "AUG393457-4", "title": "Terms and Conditions", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG393457&idx=4", "datePublished": "2020-08-31T08:56:23Z", "dateModified": "2020-08-31T08:56:23Z", "format": "application/pdf" }, { "id": "AUG393457-5", "title": "Forms for Signature", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG393457&idx=5", "datePublished": "2020-08-31T08:56:23Z", "dateModified": "2020-08-31T08:56:23Z", "format": "application/pdf" }, { "id": "AUG393457-6", "title": "HIE Conflict of Interest Policy", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG393457&idx=6", "datePublished": "2020-08-31T08:56:23Z", "dateModified": "2020-08-31T08:56:23Z", "format": "application/pdf" }, { "id": "AUG393457-7", "title": "HIE Business Travel Policy", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG393457&idx=7", "datePublished": "2020-08-31T08:56:23Z", "dateModified": "2020-08-31T08:56:23Z", "format": "application/pdf" }, { "id": "AUG393457-8", "title": "Supplier Development Programme Flyer", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG393457&idx=8", "datePublished": "2020-08-31T08:56:24Z", "dateModified": "2020-08-31T08:56:24Z", "format": "application/pdf" }, { "id": "AUG393457-9", "title": "CDS-Collaboration Flyer", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG393457&idx=9", "datePublished": "2020-08-31T08:56:24Z", "dateModified": "2020-08-31T08:56:24Z", "format": "application/pdf" }, { "id": "DEC401685", "documentType": "awardNotice", "title": "Data Protection Services Framework", "description": "This is a Contract Award Notice and as such the procurement process is complete. The requirement is for the provision of data protection services specifically to fulfil the obligations of Data Protection Officer as required in General Data Protection Regulations and in support of the Data Protection Act 2018 as well as providing data protection advice as per the Scope of Requirements and Tender Guidance Notes document. This Framework was procured to provide Data Protection Services for Highlands and Islands Enterprise (HIE) as well as South of Scotland Enterprise (SOSE), Wave Energy Scotland (WES), Cairngorm Mountain (Scotland) Ltd (CMSL), Inverness Campus Owners Association (ICOA), Orkney Research & Innovation Campus LLP (ORIC) and any current or future subsidiary organisation and/or associated company (subject to case-by-case approval by HIE). The services will be required from December 2020 for an initial period of 2 years, with HIE having the option to extend two times for a period or periods together not exceeding 1 year following the Initial Term (2+1+1 years). The estimated maximum 24-month budget currently available to deliver this service is GBP 191,000 (excluding VAT). This figure is exclusive of Travel and Subsistence (T&S). It is a multi-supplier Framework with three suppliers appointed.", "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC401685", "format": "text/html" } ], "lots": [ { "id": "1", "description": "The key services required under the the Framework are: 1: Adopt the role of Data Protection Officer (DPO) as specified in the General Data Protection Regulations and in support of Data Protection Act 2018 and provide advice for the Controller/s. 2:As part of the DPO role, monitor non-compliance. 3:Compliance with Data Protection legislation. 4: Data Protection Impact Assessment (DPIA) process and advice on completion of these. 5: Ensure organisations are kept up to date with any developing requirements. 6:Reporting and monitoring. Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.", "status": "complete", "value": { "amount": 352000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "quality", "name": "Management and Delivery Methodology", "description": "30%" }, { "type": "price", "description": "30%" } ] }, "options": { "description": "HIE reserves the right, on giving reasonable written notice from time to time, to require changes to the Services (whether by way of the removal of Services, the addition of new Services, or increasing or decreasing the Services or specifying the order in which the Services are to be performed or the locations where the Services are to be provided). HIE shall not require any such change other than where it is permitted by Regulation 72 of the Public Contracts (Scotland) Regulations 2015. HIE reserves the right to make changes to the volume or scope of the Services following a review of the Services by HIE, particularly with regard to changes in data protection legislative requirements." }, "hasOptions": true, "submissionTerms": { "variantPolicy": "notAllowed" }, "contractPeriod": { "durationInDays": 1440 }, "hasRenewal": true, "renewal": { "description": "The Framework will be awarded for an initial period of 2 years with HIE having the option to extend twice for a period or periods together not exceeding 1 calendar year following the Initial Term. (2+1+1 years)" } } ], "bidOpening": { "date": "2020-10-15T12:00:00Z" }, "contractTerms": { "hasElectronicPayment": true, "hasElectronicOrdering": true, "electronicInvoicingPolicy": "allowed", "performanceTerms": "Key Performance Indicators (KPIs) and Service Levels will be developed and agreed between the organisation placing the call-off contract and the supplier to ensure that the management and delivery of services is to agreed performance levels and will be monitored and measured by a variety of reports, surveys and audit systems. KPIs will be based on the service objectives. Note, the statutory timescales must be met at all times." }, "coveredBy": [ "GPA" ], "otherRequirements": { "requiresStaffNamesAndQualifications": true }, "selectionCriteria": { "criteria": [ { "type": "suitability", "description": "Not applicable to this procurement exercise." }, { "type": "economic", "minimum": "4B.5 It is a requirement of this Framework that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded Framework, the types and levels of insurance indicated below: Employer's (Compulsory) Liability Insurance = GBP 5M for each and every claim. Professional Indemnity Insurance = GBP 1M in aggregate. http://www.hse.gov.uk/pubns/hse40.pdf 4B.6 (not scored) HIE as a public body must comply with HMRC IR35 provisions. Therefore, where you are bidding as a personal service company (PSC) or will be using a personal service company to provide services under the framework please identify these PSC (s) in your response to 4B.6." }, { "type": "technical", "minimum": "Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract." } ] }, "submissionTerms": { "languages": [ "en" ], "bidValidityPeriod": { "durationInDays": 90 } }, "techniques": { "hasFrameworkAgreement": true, "frameworkAgreement": { "maximumParticipants": 3 } }, "classification": { "id": "79410000", "scheme": "CPV" }, "reviewDetails": "An economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014 , may bring proceedings in the Sheriff Court or the Court of Session.", "hasRecurrence": true, "recurrence": { "description": "HIE reserves the right to re-tender for these services upon termination of the contract or at the end of the contract period, including any extension period." }, "legalBasis": { "id": "32014L0024", "scheme": "CELEX" }, "crossBorderLaw": "The Framework Agreement will be also available for use by Cairngorm Mountain (Scotland) Limited in addition to ICOA, SOSE, ORIC and WES." }, "language": "EN", "description": "The maximum total value of the services over the maximum framework duration of 4 years will be GBP 352k (excluding VAT). This is the figure which has been used in II.1.7 & V.2.4. 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