{ "tag": [ "compiled" ], "id": "ocds-r6ebe6-0000673883-2022-09-14T00:00:00Z", "date": "2022-09-14T00:00:00Z", "ocid": "ocds-r6ebe6-0000673883", "initiationType": "tender", "parties": [ { "id": "org-47", "name": "Orkney Islands Council", "identifier": { "legalName": "Orkney Islands Council" }, "address": { "streetAddress": "Council Offices, School Place", "locality": "Kirkwall", "region": "UKM65", "postalCode": "KW15 1NY" }, "contactPoint": { "name": "Joanne Tait", "email": "joanne.tait@orkney.gov.uk", "telephone": "+44 01856873535", "faxNumber": "+44 01856876158", "url": "http://www.publiccontractsscotland.gov.uk" }, "roles": [ "buyer" ], "details": { "classifications": [ { "id": "Regional or local authority", "scheme": "TED_CA_TYPE" }, { "id": "01", "description": "General public services", "scheme": "COFOG" } ], "url": "http://www.orkney.gov.uk" } }, { "id": "org-48", "name": "Kirkwall Sheriff Court", "identifier": { "legalName": "Kirkwall Sheriff Court" }, "address": { "locality": "Kirkwall" }, "contactPoint": { "url": "http://" }, "roles": [ "reviewBody" ] }, { "id": "org-201", "name": "Orkney Islands Council", "identifier": { "legalName": "Orkney Islands Council" }, "address": { "streetAddress": "School Place", "locality": "Kirkwall", "region": "UKM65", "postalCode": "KW15 1NY" }, "contactPoint": { "name": "David Custer", "email": "david.custer@orkney.gov.uk", "telephone": "+44 1856873535", "faxNumber": "+44 1856876158", "url": "http://" }, "roles": [ "buyer", "centralPurchasingBody" ], "details": { "classifications": [ { "id": "Regional or local authority", "scheme": "TED_CA_TYPE" }, { "id": "01", "description": "General public services", "scheme": "COFOG" } ], "url": "http://www.orkney.gov.uk" } }, { "id": "org-247", "name": "R Clouston ltd", "identifier": { "legalName": "R Clouston ltd" }, "address": { "streetAddress": "10 Grainshore Drive, Kirkwall", "locality": "Orkney", "region": "UKM65", "postalCode": "KW15 1RE" }, "contactPoint": { "telephone": "+44 1856877914", "faxNumber": "+44 1856877014" }, "roles": [ "supplier" ], "details": { "scale": "sme", "url": "http://" } }, { "id": "org-203", "name": "Kirkwall Sheriff Court", "identifier": { "legalName": "Kirkwall Sheriff Court" }, "address": { "streetAddress": "Watergate", "locality": "Kirkwall", "postalCode": "KW15 1PD" }, "contactPoint": { "url": "http://" }, "roles": [ "reviewBody" ] } ], "buyer": { "name": "Orkney Islands Council", "id": "org-201" }, "tender": { "id": "70/9068/P003", "title": "Measured Term Contract for the Orkney Mainland", "description": "The works comprise; a) Daily reactive maintenance, which may involve all building trades, to various properties. b) Providing a 24 hour responsive repair service, with out of hours 365 day service. c) Minor works, which may involve all building trades, to various properties. d) Any building works or planned maintenance deemed suitable under the conditions of the Contract document within the Contract Area.", "status": "complete", "items": [ { "id": "1", "additionalClassifications": [ { "id": "50000000", "scheme": "CPV" } ], "deliveryLocation": { "description": "Various properties across the Orkney Mainland and by agreement with OIC on the outer isles." }, "deliveryAddresses": [ { "region": "UKM65" }, { "region": "UKM65" } ], "relatedLot": "1" } ], "value": { "amount": 3750000, "currency": "GBP" }, "procurementMethod": "selective", "procurementMethodDetails": "Restricted procedure", "mainProcurementCategory": "works", "submissionMethod": [ "electronicSubmission", "written" ], "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk", "tenderPeriod": { "endDate": "2022-01-21T12:00:00Z" }, "documents": [ { "id": "DEC435910", "documentType": "contractNotice", "title": "Measured Term Contract for the Orkney Mainland", "description": "The works comprise; a) Daily reactive maintenance, which may involve all building trades, to various properties. b) Providing a 24 hour responsive repair service, with out of hours 365 day service. c) Minor works, which may involve all building trades, to various properties. d) Any building works or planned maintenance deemed suitable under the conditions of the Contract document within the Contract Area.", "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC435910", "format": "text/html" }, { "id": "economic", "documentType": "economicSelectionCriteria" }, { "id": "SEP459084", "documentType": "awardNotice", "title": "Measured Term Contract for the Orkney Mainland", "description": "The works comprise; a) Daily reactive maintenance, which may involve all building trades, to various properties. b) Providing a 24 hour responsive repair service, with out of hours 365 day service. c) Minor works, which may involve all building trades, to various properties. d) Any building works or planned maintenance deemed suitable under the conditions of the Contract document within the Contract Area.", "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP459084", "format": "text/html" } ], "lots": [ { "id": "1", "description": "The works are anticipated to commence in April 2022 and the contract duration will be three years or up to the tender value. The works comprise:- - Daily reactive maintenance, which may involve all building trades, to various properties. - Providing a 24 hour responsive repair service, with out of hours 365 day service. - Minor works, which may involve all building trades, to various properties. - Any building works deemed suitable under the conditions of the Contract document within the Contract Area. The proposed contract is valued at approximately GBP3,750,000 and individual order value will range from GBP30 to over GBP10,000 approximately", "status": "complete", "value": { "amount": 3750000, "currency": "GBP" }, "hasOptions": false, "secondStage": { "maximumCandidates": 5 }, "submissionTerms": { "variantPolicy": "notAllowed" }, "contractPeriod": { "startDate": "2022-04-01T00:00:00Z", "endDate": "2025-03-31T00:00:00Z" }, "hasRenewal": true, "renewal": { "description": "If contract value is not reached after the three year period then the contract is to continue until contract value is reached" } } ], "contractTerms": { "hasElectronicPayment": true, "hasElectronicOrdering": true, "electronicInvoicingPolicy": "allowed", "performanceTerms": "Service Level Completion of Emergency (4Hr & 24 Hr) Orders within stated time Completion of all Orders by the stated Scheduled Finish Date Submission of Final accounts within 56 days of order completion date Response to Invoice queries within 28 days of request Response to Valuation queries within 7 days of request Submission of Credit Notes within 14 days of request Submission of all Test Certificates within 3 days (EICR's, Minor Works etc.) Following sign in/sign out procedures on relevant sites" }, "coveredBy": [ "GPA" ], "otherRequirements": { "requiresStaffNamesAndQualifications": true }, "secondStage": { "invitationDate": "2022-02-04T00:00:00Z" }, "selectionCriteria": { "criteria": [ { "type": "suitability", "description": "Relevant selection criteria will be included in the SPD Scotland module." }, { "type": "technical", "description": "The Contractor must have suitable resources to undertake the following over a 36 month period; a) Daily reactive maintenance, which may involve all building trades, to various properties. b) Providing a 24 hour responsive repair service, with out of hours 365 day service. c) Minor works, which may involve all building trades, to various properties. d) Any building works or planned maintenance deemed suitable under the conditions of the Contract document within the Contract Area. Foreman The Contractor shall provide an appropriately qualified and experienced foreman to manage the Contractors' (and sub-contractors) activities, workload and to liaise with the Employer on matters affecting the contract and works generally. The role of the foreman is to ensure continuity of workload and high levels of communication and co-ordination between the Council and Contractor. The Contractor must ensure that adequate cover is provided at all times and that workflow is managed and monitored effectively to ensure the Contractors performance is maintained at a high level. The Contractor shall allow for the provision of foreman activities within the tendered rates. Person-In-Charge During working hours the Contractor is to keep on the various works a competent person in charge, who shall be empowered to receive and act upon any instructions given by the Contract Administrator or his representative. The Person in Charge may be the Contractors' foreman where appropriate, or may be another employee working on the site. Where the person in charge is not the Contractors main foreman the Contractor must ensure that the appointed individual is capable of managing works to the satisfaction of the Contract Administrator. Plant, Tools and Vehicles Provide all tools, tool sharpening, hoisting, tackle, ladders, tarpaulins, plant, vehicles, fuel etc. for the proper execution of the works, including securing necessary permissions for use, all requisite labour, cartage and maintenance during the progress of the works and allow for making the same available for the use of all trades and for removing on completion. All plant required for the execution of works specified in the Schedule of Rates (and subsequently agreed rates) shall be deemed to be included in the Contractors' price. Works carried out on a dayworks basis shall use the RICS Schedule of Basic Plant Charges for Use in a Building Contract (latest edition) to determine the appropriate charge out rate for all necessary equipment. Any items of plant used but which do not appear in the RICS Schedule shall be charged at a rate agreed between the parties, and shall typically be based on similar items appearing on the RICS Schedule. Payment for Plant and Equipment shall normally be based on the actual period of use of the equipment, not the period spent on-site.", "minimum": "Service Level Completion of Emergency (4Hr & 24 Hr) Orders within stated time Completion of all Orders by the stated Scheduled Finish Date Submission of Final accounts within 56 days of order completion date Response to Invoice queries within 28 days of request Response to Valuation queries within 7 days of request Submission of Credit Notes within 14 days of request Submission of all Test Certificates within 3 days (EICR's, Minor Works etc.) Following sign in/sign out procedures on relevant sites" } ] }, "submissionTerms": { "languages": [ "en" ], "bidValidityPeriod": { "durationInDays": 90 } }, "classification": { "id": "45000000", "scheme": "CPV" }, "hasRecurrence": false }, "language": "EN", "description": "The contract area is confined to the Orkney Mainland. List of properties in the Contract Area in respect of which Orders may be issued: 900 Houses 170 Miscellaneous non-domestic properties 11 Schools Orkney College 2 Libraries 4 Care Homes and social care buildings (SC Ref:706806)", "links": [ { "rel": "canonical", "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000673883" }, { "rel": "canonical", "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000673883" } ], "noticetype": "PCS Notice - Website Contract Award Notice", "awards": [ { "id": "70/9068/P004", "suppliers": [ { "id": "org-247", "name": "R Clouston ltd" } ], "relatedLots": [ "1" ], "hasSubcontracting": true, "subcontracting": { "description": "Contractor typically awards approx 80% of the value of the contract to M&E suppliers who deal with repairs to the existing M&E systems within the properties.", "maximumPercentage": 0.8, "minimumPercentage": 0.8, "value": { "amount": 2997081.3, "currency": "GBP" } } } ], "contracts": [ { "id": "70/9068/P004", "awardID": "70/9068/P004", "status": "active", "value": { "amount": 3746351.71, "currency": "GBP" }, "dateSigned": "2022-03-21T00:00:00Z" } ], "bids": { "statistics": [ { "id": "739", "measure": "bids", "value": 2, "relatedLot": "1" }, { "id": "740", "measure": "smeBids", "value": 1, "relatedLot": "1" }, { "id": "741", "measure": "foreignBidsFromEU", "value": 0, "relatedLot": "1" }, { "id": "742", "measure": "foreignBidsFromNonEU", "value": 2, "relatedLot": "1" }, { "id": "743", "measure": "electronicBids", "value": 2, "relatedLot": "1" } ] } }