{ "tag": [ "compiled" ], "id": "ocds-r6ebe6-0000676785-2022-02-21T00:00:00Z", "date": "2022-02-21T00:00:00Z", "ocid": "ocds-r6ebe6-0000676785", "initiationType": "tender", "parties": [ { "id": "org-93", "name": "East Lothian Council", "identifier": { "legalName": "East Lothian Council" }, "address": { "streetAddress": "John Muir House", "locality": "Haddington, East Lothian", "region": "UKM73", "postalCode": "EH41 3HA" }, "contactPoint": { "email": "mvallejo@eastlothian.gov.uk", "url": "https://www.publiccontractsscotland.gov.uk/" }, "roles": [ "buyer" ], "details": { "classifications": [ { "id": "Regional or local authority", "scheme": "TED_CA_TYPE" }, { "id": "10", "description": "Social protection", "scheme": "COFOG" }, { "id": "Events", "scheme": "COFOG" }, { "id": "Regional or local agency/office", "scheme": "TED_CA_TYPE" }, { "id": "01", "description": "General public services", "scheme": "COFOG" } ], "url": "http://www.eastlothian.gov.uk" } }, { "id": "org-13", "name": "Edinburgh Sheriff Court", "identifier": { "legalName": "Edinburgh Sheriff Court" }, "address": { "streetAddress": "27 Chambers Street", "locality": "Edinburgh", "postalCode": "EH1 1LB" }, "contactPoint": { "url": "http://" }, "roles": [ "reviewBody", "mediationBody", "reviewContactPoint" ] }, { "id": "org-191", "name": "East Lothian Council", "identifier": { "legalName": "East Lothian Council" }, "address": { "streetAddress": "John Muir House", "locality": "Haddington, East Lothian", "region": "UKM73", "postalCode": "EH41 3HA" }, "contactPoint": { "email": "procurement@eastlothian.gov.uk", "url": "http://" }, "roles": [ "buyer" ], "details": { "classifications": [ { "id": "Regional or local authority", "scheme": "TED_CA_TYPE" }, { "id": "Events", "scheme": "COFOG" } ], "url": "http://www.eastlothian.gov.uk" } }, { "id": "org-192", "name": "Myreton marquee hire", "identifier": { "legalName": "Myreton marquee hire" }, "address": { "streetAddress": "3 Northrig Cottages, Haddington", "locality": "Haddington", "region": "UKM73", "postalCode": "EH41 4LE" }, "roles": [ "supplier" ], "details": { "scale": "sme", "url": "http://" } } ], "buyer": { "name": "East Lothian Council", "id": "org-191" }, "tender": { "id": "ELC-21-2666", "title": "Administration, Provision & Setting out of Events Equipment", "description": "East Lothian Council is seeking a supplier to deliver the booking, administration and financial management of client contributions in regard to the provision and setting up of equipment required to stage a range of community, Council, charitable and private sector organized events and corporate functions", "status": "complete", "items": [ { "id": "1", "additionalClassifications": [ { "id": "79952000", "scheme": "CPV" } ], "deliveryAddresses": [ { "region": "UKM73" }, { "region": "UKM73" } ], "relatedLot": "1" } ], "value": { "amount": 180000, "currency": "GBP" }, "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "mainProcurementCategory": "services", "submissionMethod": [ "written" ], "tenderPeriod": { "endDate": "2022-01-26T12:00:00Z" }, "awardPeriod": { "startDate": "2022-01-26T12:00:00Z" }, "documents": [ { "id": "DEC435678", "documentType": "contractNotice", "title": "Administration, Provision & Setting out of Events Equipment", "description": "East Lothian Council is seeking a supplier to deliver the booking, administration and financial management of client contributions in regard to the provision and setting up of equipment required to stage a range of community, Council, charitable and private sector organized events and corporate functions", "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC435678", "format": "text/html" }, { "id": "FEB441251", "documentType": "awardNotice", "title": "Administration, Provision & Setting out of Events Equipment", "description": "East Lothian Council is seeking a supplier to deliver the booking, administration and financial management of client contributions in regard to the provision and setting up of equipment required to stage a range of community, Council, charitable and private sector organized events and corporate functions", "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB441251", "format": "text/html" } ], "lots": [ { "id": "1", "description": "East Lothian Council is seeking a supplier to deliver the booking, administration and financial management of client contributions in regard to the provision and setting up of equipment required to stage a range of community, Council, charitable and private sector organized events and corporate functions", "status": "complete", "hasOptions": false, "submissionTerms": { "variantPolicy": "notAllowed" }, "contractPeriod": { "durationInDays": 360 }, "hasRenewal": true, "renewal": { "description": "+ 1 year (12 months) extension." } } ], "bidOpening": { "date": "2022-01-26T12:00:00Z" }, "contractTerms": { "performanceTerms": "This service will be subject to East Lothian's Terms and Conditions." }, "coveredBy": [ "GPA" ], "selectionCriteria": { "criteria": [ { "type": "economic", "description": "It is a requirement that tenderers financial standing will pass the requirements of the East Lothian Council financial health evaluation. The tenderer must hold or commit to obtain, prior to the commencement of the Contract the following types and levels of insurance: - Employer's (Compulsory) Liability Insurance GBP 10m each and every claim (unless exempt) - Public Liability Insurance GBP 5m each and every claim", "minimum": "The financial information will be evaluated using the East Lothian Council financial health evaluation flowchart (available in the attachments section on PCS-Tenders). The financial information provided will require to meet the following criteria. i) The ratio of total assets to total liabilities (net assets) should be positive in 2 out of 3 years. ii) The accounts should not show a loss in 2 consecutive years. iii) The accounts should not show a loss in 1 year and negative net current assets in any 1 year. Where the information provided does not meet item (i) but there is an improving trend East Lothian Council may consider items (ii) and (iii) and will have discretion, with regard to the evidence provided and taking into account the level of risk to East Lothian Council, as to whether a bidder will pass this requirement. Please refer to the tender documents for further details about those organisations that do not meet the requirements of the financial health evaluation." }, { "type": "technical", "description": "Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services Please provide 2 relevant examples of services carried out prior to COVID-19." } ] }, "submissionTerms": { "languages": [ "en" ] }, "classification": { "id": "79952000", "scheme": "CPV" }, "hasRecurrence": false }, "language": "EN", "description": "1. The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent), OR The bidder must have documented policies and procedures for quality management (details in the tender documents) 2. The bidder must hold a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum. OR, The bidder must have a regularly reviewed and documented policy for Health and Safety (H&S) management, endorsed by the Chief Executive Officer, or equivalent. The policy must be relevant to the nature and scale of the work and set out responsibilities for H&S management at all levels within the organisation. The policy must be relevant to the nature and scale of your operations and set out your company's responsibilities of health and safety management and compliance with legislation. (Further details in the tender documents). The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is project_20197 . For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx? Environmental Management Procedures BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate, OR The bidder must have the following: b. Documented arrangements for ensuring that the bidder's environmental management procedures are effective in reducing / preventing significant impacts on the environment. This should evidence that the bidder's organisation's environmental policy implementation plan provides information as to how the organisation aims to discharge relevant legal responsibilities and provides clear indication of how these arrangements are communicated to the workforce in relation to environmental matters including: sustainable materials procurement; waste management; energy management. This should include the arrangements for responding to, monitoring and recording environmental incidents and emergencies and complaints. Community benefits are included in this requirement. A summary of the expected community benefits has been provided as follows: The Service Provider shall engage with the Council with regard to delivering proportionate Community Benefits in relation to the Contract in terms of social, economic and environmental benefits, in order to achieve sustainability and best value from public spending, to benefit the community. There is a contractual obligation for the delivery of Community Benefits once the aggregate spend with ELC reaches 50k GBP in any financial year. As part of the due diligence process of the evaluation your completed ELC Police Scotland Data request document may be passed to Police Scotland to be checked. The Service Provider will enter into a Data Sharing Agreement with East Lothian Council. (SC Ref:684058)", "links": [ { "rel": "canonical", "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000676785" }, { "rel": "canonical", "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000676785" } ], "noticetype": "PCS Notice - Website Contract Award Notice", "awards": [ { "id": "ELC-21-2666-1", "suppliers": [ { "id": "org-192", "name": "Myreton marquee hire" } ], "relatedLots": [ "1" ] } ], "contracts": [ { "id": "ELC-21-2666-1", "awardID": "ELC-21-2666-1", "status": "active", "value": { "amount": 90000, "currency": "GBP" }, "dateSigned": "2022-02-18T00:00:00Z" } ], "bids": { "statistics": [ { "id": "531", "measure": "bids", "value": 1, "relatedLot": "1" }, { "id": "532", "measure": "smeBids", "value": 1, "relatedLot": "1" }, { "id": "533", "measure": "foreignBidsFromEU", "value": 0, "relatedLot": "1" }, { "id": "534", "measure": "foreignBidsFromNonEU", "value": 0, "relatedLot": "1" }, { "id": "535", "measure": "electronicBids", "value": 1, "relatedLot": "1" } ] } }