{ "tag": [ "compiled" ], "id": "ocds-r6ebe6-0000686994-2022-09-14T00:00:00Z", "date": "2022-09-14T00:00:00Z", "ocid": "ocds-r6ebe6-0000686994", "initiationType": "tender", "parties": [ { "id": "org-105", "name": "Cassiltoun Housing Association Ltd.", "identifier": { "legalName": "Cassiltoun Housing Association Ltd." }, "address": { "streetAddress": "Castlemilk Stables, 59 Machrie Road", "locality": "Glasgow", "region": "UKM82", "postalCode": "G45 0AZ" }, "contactPoint": { "email": "cassiltoun@edwardsmacdowall.co.uk", "telephone": "+44 1416342673", "url": "https://www.publiccontractsscotland.gov.uk/" }, "roles": [ "buyer", "centralPurchasingBody" ], "details": { "classifications": [ { "id": "Registered Social Landlord", "scheme": "TED_CA_TYPE" }, { "id": "06", "description": "Housing and community amenities", "scheme": "COFOG" } ], "url": "http://www.cassiltoun.org.uk" } }, { "id": "org-16", "name": "Glasgow Sheriff Court", "identifier": { "legalName": "Glasgow Sheriff Court" }, "address": { "streetAddress": "PO Box 23, 1 Carlton Place", "locality": "Glasgow", "postalCode": "G5 9DA" }, "contactPoint": { "telephone": "+44 1414298888", "url": "http://" }, "roles": [ "reviewBody" ] }, { "id": "org-259", "name": "Cassiltoun Housing Association Ltd.", "identifier": { "legalName": "Cassiltoun Housing Association Ltd." }, "address": { "streetAddress": "Castlemilk Stables, 59 Machrie Road", "locality": "Glasgow", "region": "UKM82", "postalCode": "G45 0AZ" }, "contactPoint": { "email": "cassiltoun@edwardsmacdowall.co.uk", "telephone": "+44 1416342673", "url": "http://" }, "roles": [ "buyer", "centralPurchasingBody" ], "details": { "classifications": [ { "id": "Registered Social Landlord", "scheme": "TED_CA_TYPE" }, { "id": "06", "description": "Housing and community amenities", "scheme": "COFOG" } ], "url": "http://www.cassiltoun.org.uk" } }, { "id": "org-197", "name": "ECG Building Maintenance Ltd (t/a ECG Facilities Services)", "identifier": { "legalName": "ECG Building Maintenance Ltd (t/a ECG Facilities Services)" }, "address": { "streetAddress": "11 First Road, Blantyre Industrial Estate", "locality": "Blantyre", "region": "UKM95", "postalCode": "G72 0ND" }, "roles": [ "supplier" ], "details": { "scale": "sme", "url": "http://" } }, { "id": "org-51", "name": "Glasgow Sheriff Court", "identifier": { "legalName": "Glasgow Sheriff Court" }, "address": { "locality": "Glasgow" }, "contactPoint": { "url": "http://" }, "roles": [ "reviewBody" ] } ], "buyer": { "name": "Cassiltoun Housing Association Ltd.", "id": "org-259" }, "tender": { "id": "ocds-r6ebe6-0000686994", "title": "Facilities Management at Buchanan Lodge Care Home 2022-2025", "description": "Integrated facilities management services (such as gas, electric, mechanical, hygiene and pest control) at Care Home in Glasgow, initially for a 3-year period", "status": "complete", "items": [ { "id": "1", "additionalClassifications": [ { "id": "50700000", "scheme": "CPV" } ], "deliveryLocation": { "description": "Fernhill, Glasgow" }, "deliveryAddresses": [ { "region": "UKM82" }, { "region": "UKM82" } ], "relatedLot": "1" } ], "value": { "amount": 80000, "currency": "GBP" }, "procurementMethod": "selective", "procurementMethodDetails": "Restricted procedure", "mainProcurementCategory": "services", "submissionMethod": [ "electronicSubmission" ], "submissionMethodDetails": "https://www.publiccontractsscotland.gov.uk/", "tenderPeriod": { "endDate": "2022-04-25T09:30:00Z" }, "documents": [ { "id": "MAR443589", "documentType": "contractNotice", "title": "Facilities Management at Buchanan Lodge Care Home 2022-2025", "description": "Integrated facilities management services (such as gas, electric, mechanical, hygiene and pest control) at Care Home in Glasgow, initially for a 3-year period", "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR443589", "format": "text/html" }, { "id": "economic", "documentType": "economicSelectionCriteria" }, { "id": "technical", "documentType": "technicalSelectionCriteria" }, { "id": "MAR443589-1", "title": "Briefing document- Facilities Mgmt Contract", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR443589&idx=1", "datePublished": "2022-03-16T12:17:40Z", "dateModified": "2022-03-16T12:17:40Z", "format": "application/pdf" }, { "id": "MAR443589-2", "title": "SPD for FM contract", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR443589&idx=2", "datePublished": "2022-03-16T12:17:40Z", "dateModified": "2022-03-16T12:17:40Z", "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document" }, { "id": "MAR443589-3", "title": "Standardised Statement Procurement Journey", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR443589&idx=3", "datePublished": "2022-03-16T12:17:40Z", "dateModified": "2022-03-16T12:17:40Z", "format": "application/pdf" }, { "id": "MAR443589-4", "title": "Apps 4- draft planner", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR443589&idx=4", "datePublished": "2022-03-16T12:17:40Z", "dateModified": "2022-03-16T12:17:40Z", "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet" }, { "id": "MAR443589-5", "title": "FOI table (only complete if required)", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR443589&idx=5", "datePublished": "2022-03-16T12:17:40Z", "dateModified": "2022-03-16T12:17:40Z", "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document" }, { "id": "MAR443589-6", "title": "Draft ITT FOR INFORMATION ( DO NOT COMPLETE)", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR443589&idx=6", "datePublished": "2022-03-16T12:17:40Z", "dateModified": "2022-03-16T12:17:40Z", "format": "application/pdf" }, { "id": "MAR443589-7", "title": "CHA policy on supplier management", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR443589&idx=7", "datePublished": "2022-03-16T12:17:40Z", "dateModified": "2022-03-16T12:17:40Z", "format": "application/pdf" }, { "id": "SEP458968", "documentType": "awardNotice", "title": "Facilities Management at Buchanan Lodge Care Home 2022-2025", "description": "Integrated facilities management services (such as gas, electric, mechanical, hygiene and pest control) at Care Home in Glasgow, initially for a 3-year period", "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP458968", "format": "text/html" } ], "lots": [ { "id": "1", "description": "Mechanical Services 1. Water services installations - annual chlorination. 2. Hot water services installation - regular sterilisation of the hot water distribution. 3. Checks on spray taps and showers - management checking, running and cleaning of appliances. 4. Water services installations - management checking of temperatures of hot and cold-water systems - storage and sentinel points. 5. Checks on Thermostatic Mixing Valves on annual basis. 6. Packaged Water Booster Set - checking and inspection of pump units and control panel. 7. Central boiler plant - covering boilers, pumps, valves, pressurisation unit, gas fired water heater, pipework and fittings. 8. Gas appliances, gas distribution, gas testing, gas servicing and gas safety shut off systems. 9. Automatic controls installation - covering the main control panel, motorised valves, sensors, thermostats, etc. 10. Mechanical Ventilation - general filter replacement to the kitchen air handling units, fan section checks, general inspection and cleaning if required. For small system, general cleaning and visual inspection. 11. Sprinkler system - general maintenance on the complete system including tanks, pumps, controls, pipework, sprinkler heads, etc. 12. Fire Hydrants - general inspection and operation, as these will be private within the site boundary. 13. Lift- regular safety checks 14. Integrity of pipe runs Electrical Services Regular safety checks and servicing of following: 1. Fire Alarm system including smoke and heat detection. 2. Door access control system. 3. Emergency lighting testing. 4. Lightning Protection System. 5. Disabled Refuge System. 6. CCTV 7. Intruder Alarm 8. Emergency call system. 9. All 'fixed' electrical items such as hand dryers in visitor and staff toilets, electric blind and dining room dormer, fixed electrical devices in kitchen 10. Large electrical devices within kitchen and laundry- such as commercial washing machine tumble dryers etc. Other 1. Any actions to ensure compliance with Scottish and UK legislation in relation to the protection of bats (as a result of bat roost at site.) 2. Any other items identified that relate to CHA's responsibility as landlord and owner of facility 3. Pest control services 4. Sanitary unit emptying/ renewal of sanitary disposal boxes in staff/visitor toilets. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016.", "status": "complete", "value": { "amount": 80000, "currency": "GBP" }, "options": { "description": "The successful facilities management company will be invited to provide prices for follow up works identified as a result of the servicing of plant and equipment at the site. However, the Association will reserve the right to seek alternative quotations for follow up works to ensure value for money is achieved. For the avoidance of doubt, the appointed FM company is in no way guaranteed any follow up works arising for servicing/ maintenance visits. While the Association is, in the first instance, seeking to appoint a contractor to provide facilities management for Buchanan Lodge, it is anticipated that there may be an option for additional 'bolt on' requirements that will be negotiated separately with the successful contractor. Specifically, this is likely to include Facility Management Services for Cassiltoun's offices at Castlemilk Stables and two other housing complexes that require some limited Mechanical and Electrical Management services." }, "hasOptions": true, "secondStage": { "minimumCandidates": 5, "maximumCandidates": 5 }, "submissionTerms": { "variantPolicy": "notAllowed" }, "contractPeriod": { "startDate": "2022-10-01T00:00:00Z", "endDate": "2025-09-30T00:00:00Z" }, "hasRenewal": true, "renewal": { "description": "+ 2 years solely at the discretion of CHA" } } ], "contractTerms": { "hasElectronicPayment": true, "hasElectronicOrdering": true, "electronicInvoicingPolicy": "allowed", "performanceTerms": "Operation of a management database system which includes the following is a requirement of the successful contractor: electronic communication electronic documentation and certification issue financial/ payment applications in an agreed format record photographs reports on no access progress/ completion reports measurement/ reporting of KPIs" }, "coveredBy": [ "GPA" ], "secondStage": { "invitationDate": "2022-05-27T00:00:00Z" }, "selectionCriteria": { "criteria": [ { "type": "suitability", "description": "Tendering contractors delivering the services/ works must be Gas Safe registered, relevant to the requirements of this contract, at both company and operative level; Operatives delivering the gas element of the services must be GasSafe and ACS registered Operatives delivering services must be UKATA [or equal] asbestos awareness trained. Detector installers delivering the services must be certified Aico 'Expert Installer LD2 CPD trained' or equivalent; Operatives carrying out electrical works must be NICEIC approved Operatives working on water testing must be LCA accredited, or equivalent Lift maintenance operatives must be LEIA members or equivalent Constructionline accreditation or equivalent" } ] }, "submissionTerms": { "languages": [ "en" ], "bidValidityPeriod": { "endDate": "2022-09-30T00:00:00Z" } }, "classification": { "id": "50710000", "scheme": "CPV" }, "reviewDetails": "31/07/2022 at 12noon", "hasRecurrence": true, "recurrence": { "description": "2025" } }, "language": "EN", "description": "All information submitted to CHA may need to be disclosed in response to a request for information made pursuant to the Freedom of Information (Scotland) Act 2002 (\"FOISA\") and/or the Environmental Information (Scotland) Regulations 2004 (\"EIRs\") or may need to be published under CHA's publication scheme - unless such information falls within an exemption under FOISA and/or EIRs. The decisions of CHA in the interpretation of FOISA/EIRs shall be final and conclusive in any dispute, difference or question arising in respect of disclosure under their terms. Applicants should be aware that Cassiltoun will provide a contract to be signed by both CHA and the preferred contractor and this will be the basis of the contractual arrangements for the three-year period. Cassiltoun will tailor this in conjunction with the preferred contractor and where deemed acceptable by CHA, will include standard clauses proposed by the preferred contractor. By applying for this commission, you are deemed to accept that CHA will not be bound to sign any standard contract proposed by the preferred contractor. Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: It is Cassiltoun's preference that a cash sum towards community benefits is donated to the Association to allow their communities team to expend the funds as appropriate on local initiatives. It will therefore be a condition of contract that 1% of the annual contract is donated by the contractor to CHA every 12 months (SC Ref:706582)", "links": [ { "rel": "canonical", "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000686994" }, { "rel": "canonical", "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000686994" } ], "noticetype": "PCS Notice - Website Contract Award Notice", "awards": [ { "id": "ocds-r6ebe6-0000686994-1", "suppliers": [ { "id": "org-197", "name": "ECG Building Maintenance Ltd (t/a ECG Facilities Services)" } ], "relatedLots": [ "1" ] } ], "contracts": [ { "id": "ocds-r6ebe6-0000686994-1", "awardID": "ocds-r6ebe6-0000686994-1", "status": "active", "value": { "amount": 63491.43, "currency": "GBP" }, "dateSigned": "2022-09-12T00:00:00Z" } ], "bids": { "statistics": [ { "id": "789", "measure": "bids", "value": 2, "relatedLot": "1" }, { "id": "790", "measure": "smeBids", "value": 1, "relatedLot": "1" }, { "id": "791", "measure": "foreignBidsFromEU", "value": 0, "relatedLot": "1" }, { "id": "792", "measure": "foreignBidsFromNonEU", "value": 2, "relatedLot": "1" }, { "id": "793", "measure": "electronicBids", "value": 2, "relatedLot": "1" } ] } }