{ "tag": [ "compiled" ], "id": "ocds-r6ebe6-0000695677-2023-03-03T00:00:00Z", "date": "2023-03-03T00:00:00Z", "ocid": "ocds-r6ebe6-0000695677", "initiationType": "tender", "parties": [ { "id": "org-103", "name": "APUC Ltd", "identifier": { "legalName": "APUC Ltd" }, "address": { "streetAddress": "Unit 27, Stirling Business Centre Wellgreen", "locality": "Stirling", "region": "UKM77", "postalCode": "FK8 2DZ" }, "contactPoint": { "name": "Alice Ng", "email": "ang@apuc-scot.ac.uk", "telephone": "+44 1314428930", "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html" }, "roles": [ "buyer", "centralPurchasingBody" ], "details": { "classifications": [ { "id": "Body governed by public law", "scheme": "TED_CA_TYPE" }, { "id": "09", "description": "Education", "scheme": "COFOG" } ], "url": "http://www.apuc-scot.ac.uk" } }, { "id": "org-46", "name": "Sheriff Court House", "identifier": { "legalName": "Sheriff Court House" }, "address": { "streetAddress": "27 Chamber Street", "locality": "Edinburgh", "postalCode": "EH1 1LB" }, "contactPoint": { "url": "http://" }, "roles": [ "reviewBody" ] }, { "id": "org-398", "name": "APUC Ltd", "identifier": { "legalName": "APUC Ltd" }, "address": { "streetAddress": "Unit 27, Stirling Business Centre Wellgreen", "locality": "Stirling", "region": "UKM77", "postalCode": "FK8 2DZ" }, "contactPoint": { "name": "Alice Ng", "email": "ang@apuc-scot.ac.uk", "telephone": "+44 1314428930", "url": "http://" }, "roles": [ "buyer", "centralPurchasingBody" ], "details": { "classifications": [ { "id": "Body governed by public law", "scheme": "TED_CA_TYPE" }, { "id": "09", "description": "Education", "scheme": "COFOG" } ], "url": "http://www.apuc-scot.ac.uk" } }, { "id": "org-399", "name": "Kinetic Solutions Ltd", "identifier": { "legalName": "Kinetic Solutions Ltd" }, "address": { "streetAddress": "249 Silbury Boulevard, Stoke Goldington", "locality": "Milton Keynes", "region": "UK", "postalCode": "MK9 1NA" }, "contactPoint": { "telephone": "+44 7976051873" }, "roles": [ "supplier" ], "details": { "scale": "sme", "url": "http://" } }, { "id": "org-400", "name": "Aptus Systems Ltd T/A Spoonfed", "identifier": { "legalName": "Aptus Systems Ltd T/A Spoonfed" }, "address": { "streetAddress": "226 St Vincent St, 3rd Floor", "locality": "Glasgow", "region": "UKM82", "postalCode": "G2 5RQ" }, "contactPoint": { "telephone": "+44 7525426055" }, "roles": [ "supplier" ], "details": { "scale": "sme", "url": "http://" } }, { "id": "org-401", "name": "BedDeskChair Ltd", "identifier": { "legalName": "BedDeskChair Ltd" }, "address": { "streetAddress": "49 Templemere", "locality": "Weybridge", "region": "UK", "postalCode": "KT13 9PA" }, "contactPoint": { "telephone": "+44 7533967628" }, "roles": [ "supplier" ], "details": { "scale": "sme", "url": "http://" } }, { "id": "org-402", "name": "IVVY - UK LIMITED", "identifier": { "legalName": "IVVY - UK LIMITED" }, "address": { "streetAddress": "c/o Legalinx Limited , Temple", "locality": "London", "region": "UKI", "postalCode": "EC4Y 0AB" }, "contactPoint": { "telephone": "+44 7770411122" }, "roles": [ "supplier" ], "details": { "scale": "sme", "url": "http://" } }, { "id": "org-403", "name": "Dispace Technology Ltd", "identifier": { "legalName": "Dispace Technology Ltd" }, "address": { "streetAddress": "49-51 Stanton House, Ilkeston", "locality": "Derbyshire", "region": "UK", "postalCode": "DE7 5FW" }, "contactPoint": { "telephone": "+44 7519098299" }, "roles": [ "supplier" ], "details": { "scale": "sme", "url": "http://" } }, { "id": "org-173", "name": "Sheriff Court House", "identifier": { "legalName": "Sheriff Court House" }, "address": { "streetAddress": "27 Chambers Street", "locality": "Edinburgh", "postalCode": "EH1 1LB" }, "contactPoint": { "url": "http://" }, "roles": [ "reviewBody" ] } ], "buyer": { "name": "APUC Ltd", "id": "org-398" }, "tender": { "id": "ITS1051 AP", "title": "Student Accommodation, Conference/Event, Delivered Catering & Hotel Management System(s) & Associated Services", "description": "The Authority has put in place a Framework Agreement for Student Accommodation, Conference/Event, Catering & Hotel Management System(s) and Associated Services. 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The Agreement will be open to the members of Advanced Procurement for Universities and Colleges (APUC Limited) and other UK procurement consortia as listed below: London Universities Purchasing Consortium and its members (LUPC) North Western Universities Purchasing Consortium and its members (NWUPC) North Eastern Universities Purchasing Consortium and its members (NEUPC) Higher Education Purchasing Consortium Wales and its members HEPCW Southern Universities Purchasing Consortium its members (SUPC)", "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL453433", "format": "text/html" }, { "id": "MAR472802", "documentType": "awardNotice", "title": "Student Accommodation, Conference/Event, Delivered Catering & Hotel Management System(s) & Associated Services", "description": "The Authority has put in place a Framework Agreement for Student Accommodation, Conference/Event, Catering & Hotel Management System(s) and Associated Services. The Agreement is open to the members of Advanced Procurement for Universities and Colleges (APUC Limited) and other UK procurement consortia as listed below: London Universities Purchasing Consortium and its members (LUPC) North Western Universities Purchasing Consortium and its members (NWUPC) North Eastern Universities Purchasing Consortium and its members (NEUPC) Higher Education Purchasing Consortium Wales and its members HEPCW Southern Universities Purchasing Consortium its members (SUPC)", "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR472802", "format": "text/html" } ], "lots": [ { "id": "1", "title": "Lot 1 - Student Accommodation Management Systems", "description": "The scope of Lot 1 is the supply and delivery of Student Accommodation Management Systems for Universities and Colleges in Scotland and the wider UK, as detailed in Appendix E - List of Institutions. Potential Services include, but are not limited to: system implementation, migration support, support and maintenance, hosting, configuration and development if required by Institutions.. Economic operators may have been excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.", "status": "complete", "awardCriteria": { "criteria": [ { "type": "quality", "name": "Technical", "description": "70" }, { "type": "price", "description": "30" } ] }, "hasOptions": false, "submissionTerms": { "variantPolicy": "notAllowed" }, "contractPeriod": { "durationInDays": 720 }, "hasRenewal": true, "renewal": { "description": "The Authority reserves the right to extend the Framework Agreement for a period of up to 24 months subject to satisfactory performance and continued Institutions requirements." } }, { "id": "2", "title": "Lot 2 - Conference / Event Management Systems", "description": "The scope of Lot 2 is the delivery of Conference / Event Management Systems for Universities and Colleges in Scotland and the wider UK, as detailed in Appendix E - List of Institutions. Potential Services include, but are not limited to: system implementation; migration support; support and maintenance; hosting; configuration and development if required by Institutions.. Economic operators may have been excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.", "status": "complete", "awardCriteria": { "criteria": [ { "type": "quality", "name": "Technical", "description": "70" }, { "type": "price", "description": "30" } ] }, "hasOptions": false, "submissionTerms": { "variantPolicy": "notAllowed" }, "contractPeriod": { "durationInDays": 720 }, "hasRenewal": true, "renewal": { "description": "The Authority reserves the right to extend the Framework Agreement for a period of up to 24 months subject to satisfactory performance and continued Institutions requirements." } }, { "id": "4", "title": "Lot 4 - Hotel Management Systems", "description": "The scope of Lot 4 is the supply and delivery of Hotel Management Systems for Universities and Colleges in Scotland and the wider UK, as detailed in Appendix E - List of Institutions. Potential Services include, but are not limited to: system implementation; migration support; support and maintenance; hosting; configuration and development if required by Institutions.. Economic operators may have been excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.", "status": "complete", "awardCriteria": { "criteria": [ { "type": "quality", "name": "Technical", "description": "70" }, { "type": "price", "description": "30" } ] }, "hasOptions": false, "submissionTerms": { "variantPolicy": "notAllowed" }, "contractPeriod": { "durationInDays": 720 }, "hasRenewal": true, "renewal": { "description": "The Authority reserves the right to extend the Framework Agreement for a period of up to 24 months subject to satisfactory performance and continued Institutions requirements." } }, { "id": "5", "title": "Lot 5 - Multi-Functional System", "description": "The scope of Lot 5 is the supply and delivery of a Multi-Functional System which includes Student Management system, Conference/Event Management system, Delivered Catering system and Hotel Management System functionalities for Universities and Colleges in Scotland and the wider UK, as detailed in Appendix E - List of Institutions. Potential Services include, but are not limited to: system implementation; migration support; support and maintenance; hosting; configuration and development if required by Institutions.. Economic operators may have been excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.", "status": "complete", "awardCriteria": { "criteria": [ { "type": "quality", "name": "Technical", "description": "70" }, { "type": "price", "description": "30" } ] }, "hasOptions": false, "submissionTerms": { "variantPolicy": "notAllowed" }, "contractPeriod": { "durationInDays": 720 }, "hasRenewal": true, "renewal": { "description": "The Authority reserves the right to extend the Framework Agreement for a period of up to 24 months subject to satisfactory performance and continued Institutions requirements." } }, { "id": "3", "title": "Lot 3 - Delivered Catering Management Systems", "description": "The scope of Lot 3 is the delivery of Delivered Catering Management Systems for Universities and Colleges in Scotland and the wider UK, as detailed in Appendix E - List of Institutions. Potential Services include, but are not limited to: system implementation; migration support; support and maintenance; hosting; configuration and development if required by Institutions.. Economic operators may have been excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.", "status": "complete", "awardCriteria": { "criteria": [ { "type": "quality", "name": "Technical", "description": "70" }, { "type": "price", "description": "30" } ] }, "hasOptions": false, "submissionTerms": { "variantPolicy": "notAllowed" }, "contractPeriod": { "durationInDays": 720 }, "hasRenewal": true, "renewal": { "description": "The Authority reserves the right to extend the Framework Agreement for a period of up to 24 months subject to satisfactory performance and continued Institutions requirements." } } ], "lotDetails": { "maximumLotsBidPerSupplier": 2147483647 }, "bidOpening": { "date": "2022-08-15T13:00:00Z" }, "contractTerms": { "hasElectronicPayment": true, "hasElectronicOrdering": true, "electronicInvoicingPolicy": "allowed", "performanceTerms": "Submission of Management Information Following commencement of the Framework Agreement, the Contractor will provide a performance report to the Authority on a quarterly basis to include spend by Institution under the Framework Agreement for the reporting period. Contractors must provide the information on a quarterly basis, within 10 working days following the start of each quarter. Data must be uploaded to the website: http://ucsp.ac.uk/ using the template provided (template shall be provided during the lead-in period). The supplied template is the only format permissible and should contain Contractor name, tender reference, total net spend by institution each month. If there has been no spend for the quarter, then this will still require you to log in and record a nil spend return." }, "coveredBy": [ "GPA" ], "selectionCriteria": { "criteria": [ { "type": "economic", "minimum": "Please refer to question 4B.5 of the SPD - Economic and Financial standing section. Tenderers must confirm they can provide the following supporting evidence prior to award: Employer's (Compulsory) Liability Insurance = 5 000 000 GBP Product Liability Insurance = 5 000 000 GBP Public Liability Insurance = 5 000 000 GBP Cyber insurance or equivalent To demonstrate and evidence suitable economic standing, successful Contractors will be required to provide 2 years audited accounts, or equivalent if awarded the Framework Agreement. Alternatively, if the Contractor is unable to provide the required accounting information, eg. a new business without the required accounts, then they will be required to provide a bankers letter demonstrating their willingness to support the Contractors organisation over the term of the Framework Agreement." }, { "type": "technical", "minimum": "Please refer to question 4C.4 of the SPD - Technicians and Technical Bodies section. Tenderers must confirm prior to Award that they have (or have access to) the relevant supply chain management and tracking systems to ensure a resilient and sustainable supply chain. This will include confirmation that they have the systems in place to pay contractors through the supply chain promptly and effectively and provide evidence when requested of: a) Their standard payment terms b) > or equal to 95% of all supply chain invoices being paid on time (in accordance with the terms of the contract) in the last financial year. If the Tenderer is unable to confirm (b) they must provide an improvement plan signed by their Director which improves the payment performance" } ] }, "submissionTerms": { "languages": [ "en" ] }, "techniques": { "hasFrameworkAgreement": true, "frameworkAgreement": { "maximumParticipants": 25 } }, "classification": { "id": "72000000", "scheme": "CPV" }, "hasRecurrence": true, "recurrence": { "description": "48 months" }, "legalBasis": { "id": "32014L0024", "scheme": "CELEX" } }, "language": "EN", "description": "Form of Tender Tenderers signed the Form of Tender - Appendix A prior to award to confirm that their Tender Response was a complete, true and accurate submission. Sustain Supply Chain Code of Conduct In partnership with Institutions, the Authority has developed a Sustain Supply Chain Code of Conduct- Appendix D which sets out its expected standards for its supply chain in social, ethical and environmental compliance. Tenderers have completed the Sustain Supply Chain Code of Conduct prior to award to assist in achieving its objectives. Freedom of Information Tenderers confirmed that they were in a position to complete, prior to award, Appendix B - Freedom of Information (if applicable) in the Technical Questionnaire in PCS-Tender. This information was only be submitted if applicable at point of award. It was for information only and will not be scored. GDPR Contractor Assessment Form General Data Protection Regulations have been deemed relevant to this Framework Agreement. The Tenderer completed and signed Appendix J - GDPR Contractor Assessment Form prior to award to be appointed to the Framework Agreement. SCM RP Section 1 Tenderers completed Appendix K - SCM RP Section 1 in the Technical Questionnaire in PCS-Tender. Tenderers completed the SCM RP Section 1. It was for information only and was not scored but is a requirement of this tender and is included in the contractual terms. Cyber Security Procurement Support Tool (CSPST) - Supplier Assurance Questionnaire (SAQ) or Cyber Implementation Plan (CIP) Tenderers demonstrated the extent to which they meet the Authority's requirements in respect of Cyber Security for this Framework Agreement by completing the relevant Supplier Assurance Questionnaire (SAQ) using the Cyber Security Procurement Support Tool (CSPST). Tenderers confirmed they would complete the SAQ in the Technical Questionnaire in PCS-Tender and upload Appendix L - Cyber Implementation Plan (CIP) if applicable. (SC Ref:713492)", "links": [ { "rel": "canonical", "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000695677" }, { "rel": "canonical", "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000695677" } ], "noticetype": "OJEU - F3 - Contract Award Notice", "awards": [ { "id": "ITS1051 AP-1", "title": "Lot 3 - Delivered Catering Management Systems", "suppliers": [ { "id": "org-399", "name": "Kinetic Solutions Ltd" }, { "id": "org-400", "name": "Aptus Systems Ltd T/A Spoonfed" } ], "relatedLots": [ "3" ] }, { "id": "ITS1051 AP-2", "title": "Lot 4 - Hotel Management Systems", "suppliers": [ { "id": "org-399", "name": "Kinetic Solutions Ltd" } ], "relatedLots": [ "4" ] }, { "id": "ITS1051 AP-3", "title": "Lot 1 - Student Accommodation Management Systems", "suppliers": [ { "id": "org-399", "name": "Kinetic Solutions Ltd" }, { "id": "org-401", "name": "BedDeskChair Ltd" } ], "relatedLots": [ "1" ] }, { "id": "ITS1051 AP-4", "title": "Lot 2 - 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