{ "tag": [ "compiled" ], "id": "ocds-r6ebe6-0000711542-2023-03-31T00:00:00Z", "date": "2023-03-31T00:00:00Z", "ocid": "ocds-r6ebe6-0000711542", "initiationType": "tender", "parties": [ { "id": "org-164", "name": "Cassiltoun Housing Association Ltd.", "identifier": { "legalName": "Cassiltoun Housing Association Ltd." }, "address": { "streetAddress": "Castlemilk Stables, 59 Machrie Road", "locality": "Glasgow", "region": "UKM82", "postalCode": "G45 0AZ" }, "contactPoint": { "email": "cassiltoun@edwardsmacdowall.co.uk", "telephone": "+44 1416342673", "url": "http://www.publiccontractsscotland.gov.uk" }, "roles": [ "buyer", "centralPurchasingBody" ], "details": { "classifications": [ { "id": "Housing Association", "scheme": "TED_CA_TYPE" }, { "id": "06", "description": "Housing and community amenities", "scheme": "COFOG" } ], "url": "http://www.cassiltoun.org.uk" } }, { "id": "org-22", "name": "Glasgow Sheriff Court", "identifier": { "legalName": "Glasgow Sheriff Court" }, "address": { "locality": "Glasgow" }, "contactPoint": { "url": "http://" }, "roles": [ "reviewBody" ] }, { "id": "org-53", "name": "Cassiltoun Housing Association Ltd.", "identifier": { "legalName": "Cassiltoun Housing Association Ltd." }, "address": { "streetAddress": "Castlemilk Stables, 59 Machrie Road", "locality": "Glasgow", "region": "UKM82", "postalCode": "G45 0AZ" }, "contactPoint": { "email": "cassiltoun@edwardsmacdowall.co.uk", "telephone": "+44 1416342673", "url": "http://" }, "roles": [ "buyer", "centralPurchasingBody" ], "details": { "classifications": [ { "id": "Housing Association", "scheme": "TED_CA_TYPE" }, { "id": "06", "description": "Housing and community amenities", "scheme": "COFOG" } ], "url": "http://www.cassiltoun.org.uk" } }, { "id": "org-54", "name": "Designer Software Ltd", "identifier": { "legalName": "Designer Software Ltd" }, "address": { "streetAddress": "11 Whittle Court", "locality": "Milton Keynes", "region": "UKJ12", "postalCode": "MK5 8FT" }, "roles": [ "supplier" ], "details": { "scale": "sme", "url": "http://" } }, { "id": "org-55", "name": "Glasgow Sheriff Court", "identifier": { "legalName": "Glasgow Sheriff Court" }, "address": { "streetAddress": "Calton Place", "locality": "Glasgow", "postalCode": "G5 9DA" }, "contactPoint": { "url": "http://" }, "roles": [ "reviewBody" ] } ], "buyer": { "name": "Cassiltoun Housing Association Ltd.", "id": "org-53" }, "tender": { "id": "ocds-r6ebe6-0000711542", "title": "CLOUD/HOSTED INTEGRATED HOUSING SYSTEM", "description": "CHA wishes to procure a hosted/ cloud- based IT solution that will be used to manage and support the following key business areas: Housing Management Functions: Rent Accounting, Tenancy Management, complaints, voids and lets Property Maintenance Functions: Asset Management, contract management, repairs administration, Landlord Health and Safety, support Facilities Management requirements for 40 bed space unit Provision of Factoring Services Customer Relationship Management & Customer Self Service areas Financial Management Functions: General/Purchase/Sales ledgers, fixed assets, component account cash book and VAT, Group structure finance requirements Reporting Functionality within all areas: Financial, Housing Management, Property Maintenance, Regulatory requirements, GDPR & Freedom of information It is a specific requirement of the commission that the new system is in place and fully operational by April 2024.", "status": "complete", "items": [ { "id": "1", "deliveryLocation": { "description": "Castlemilk, Glasgow" }, "deliveryAddresses": [ { "region": "UKM82" }, { "region": "UKM82" } ], "relatedLot": "1" } ], "procurementMethod": "selective", "procurementMethodDetails": "Restricted procedure", "mainProcurementCategory": "services", "submissionMethod": [ "electronicSubmission" ], "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk", "tenderPeriod": { "endDate": "2022-12-05T12:00:00Z" }, "documents": [ { "id": "NOV463245", "documentType": "contractNotice", "title": "CLOUD/HOSTED INTEGRATED HOUSING SYSTEM", "description": "CHA wishes to procure a hosted/ cloud- based IT solution that will be used to manage and support the following key business areas: Housing Management Functions: Rent Accounting, Tenancy Management, complaints, voids and lets Property Maintenance Functions: Asset Management, contract management, repairs administration, Landlord Health and Safety, support Facilities Management requirements for 40 bed space unit Provision of Factoring Services Customer Relationship Management & Customer Self Service areas Financial Management Functions: General/Purchase/Sales ledgers, fixed assets, component account cash book and VAT, Group structure finance requirements Reporting Functionality within all areas: Financial, Housing Management, Property Maintenance, Regulatory requirements, GDPR & Freedom of information It is a specific requirement of the commission that the new system is in place and fully 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"https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV463245&idx=3", "datePublished": "2022-11-03T09:32:03Z", "dateModified": "2022-11-03T09:32:03Z", "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document" }, { "id": "NOV463245-4", "title": "Supplier Management Strategy FOR INFORMATION", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV463245&idx=4", "datePublished": "2022-11-03T09:32:03Z", "dateModified": "2022-11-03T09:32:03Z", "format": "application/pdf" }, { "id": "NOV463245-5", "title": "Draft Stage 2 document- DO NOT COMPLETE. FOR INFORMATION ONLY", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV463245&idx=5", "datePublished": "2022-11-03T09:32:03Z", "dateModified": "2022-11-03T09:32:03Z", "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet" }, { "id": "MAR475117", "documentType": "awardNotice", "title": "CLOUD/HOSTED INTEGRATED HOUSING SYSTEM", "description": "CHA wishes to procure a hosted/ cloud- based IT solution that will be used to manage and support the following key business areas: Housing Management Functions: Rent Accounting, Tenancy Management, complaints, voids and lets Property Maintenance Functions: Asset Management, contract management, repairs administration, Landlord Health and Safety, support Facilities Management requirements for 40 bed space unit Provision of Factoring Services Customer Relationship Management & Customer Self Service areas Financial Management Functions: General/Purchase/Sales ledgers, fixed assets, component account cash book and VAT, Group structure finance requirements Reporting Functionality within all areas: Financial, Housing Management, Property Maintenance, Regulatory requirements, GDPR & Freedom of information It is a specific requirement of the commission that the new system is in place and fully operational by April 2024.", "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR475117", "format": "text/html" } ], "lots": [ { "id": "1", "description": "Provision of a cloud-based/hosted integrated Housing IT system to include the following functionality: Housing Management- rents, allocations, estate management, contact management Repairs and maintenance Asset management Finance Factoring Customer relationship management and customer self service areas Ability to provide standard and bespoke reporting including SHR and ARC reporting Procurement also requires delivering of IT training to Housing Association staff", "status": "complete", "hasOptions": false, "secondStage": { "minimumCandidates": 5, "maximumCandidates": 5 }, "submissionTerms": { "variantPolicy": "notAllowed" }, "contractPeriod": { "durationInDays": 1800 }, "hasRenewal": true, "renewal": { "description": "Additional commission of additional years dependant on performance and procurement regulations." } } ], "contractTerms": { "hasElectronicPayment": true, "hasElectronicOrdering": true, "electronicInvoicingPolicy": "allowed" }, "coveredBy": [ "GPA" ], "secondStage": { "invitationDate": "2022-12-16T00:00:00Z" }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "An annual turnover at least GBP80,000 in each of the past 3 years. Applicants must have an annual net profit greater than zero in each of the past 3 years or a statement in mitigation; must agree to provide financial accounts on request and consent to additional financial background credit checks by the Employer. Checks include an assessment of your annual turnover, profit and accounts over the last 3 financial years, supplemented by enquiries through credit reference agencies to confirm your company is not at a higher-than-average risk of business failure.", "minimum": "Firms having, or agreeing to secure, insurance types and levels as follows Professional Indemnity: GBP1million Public Liability: GBP5 million Employers Liability: GBP10 million Newly established organisations will be required to provide the maximum financial information possible. Where no financial accounts have been produced then draft accounts, certified by an independent accountant, will be required for the trading period since establishment. Evidence of relevant and similar experience, directly or by in-house team(s), will also be sought." }, { "type": "technical", "description": "Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services as described in the contract notice and attached briefing document. Please refer briefing document for more information. Scoring of this section will be weighted as follows: Aspect 1: 90 % weighting Experience of providing a hosted cloud-based integrated Housing IT system to at least 2No. RSL within the last two years which includes the following functionality: Tenancy Management Anti-social behaviour Contact Management Rents and Arrears Processes Repairs Management Voids and Lettings Asset and Contract Management Factoring Financial Management KPI and other management reporting Compliance and regulatory requirements Customer self-service via a dedicated portal Aspect 2: 5 % weighting Ability to provide standard and bespoke reporting including SHR and ARC reporting Aspect 3: 5 % weighting Experience of delivering IT training to staff within the social housing sector", "minimum": "At least 2No. Examples of completed or current contracts must be given and they must be for work taken within the last three years. Cassiltoun HA must be permitted to obtain references from any of the Bidder's clients, whether listed or not, to evidence the quality of service the Bidder states have been previously provided. By submitting for this procurement, you are deemed to agree to this. Bidders are to provide full details of the projects including, Project Description, Price, Dates, Customer/Client details including name of company, contact person, email and phone number, postal address. Failure to provide full details as noted above may lead to your exclusion from the competition." } ] }, "submissionTerms": { "languages": [ "en" ], "bidValidityPeriod": { "endDate": "2023-03-01T00:00:00Z" } }, "classification": { "id": "72000000", "scheme": "CPV" }, "hasRecurrence": false }, "language": "EN", "description": "Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: The Association will negotiate a proportionate and appropriate community benefit contribution with the preferred bidder. 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