{
    "tag": [
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    "id": "ocds-r6ebe6-0000744579-2023-09-18T00:00:00Z",
    "date": "2023-09-18T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000744579",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-12",
            "name": "Clackmannanshire Council",
            "identifier": {
                "legalName": "Clackmannanshire Council"
            },
            "address": {
                "streetAddress": "Kilncraigs, Greenside Street",
                "locality": "Alloa",
                "region": "UKM72",
                "postalCode": "FK10 1EB"
            },
            "contactPoint": {
                "name": "Katie Roddie",
                "email": "kroddie@clacks.gov.uk",
                "telephone": "+44 1259450000",
                "url": "http://"
            },
            "roles": [
                "buyer"
            ],
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                    {
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                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.clacks.gov.uk/business/corporateprocurementprocess/"
            }
        }
    ],
    "buyer": {
        "name": "Clackmannanshire Council",
        "id": "org-12"
    },
    "planning": {
        "documents": [
            {
                "id": "SEP488519",
                "documentType": "plannedProcurementNotice",
                "title": "Housing Management and Repairs System",
                "description": "Clackmannanshire Council is seeking a fully cloud-based managed IT solution to enhance the efficiency and management of its housing landlord functions, including factoring, repairs, asset management including public buildings with a provision for repairs/maintenance/statutory compliance. The solution should also align with wider obligations related to Homelessness, Housing Support, and Private Sector management. The system must seamlessly interface with the Council's existing systems and deliver improved security and operational effectiveness.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP488519",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "2/6/2091",
        "title": "Housing Management and Repairs System",
        "description": "Clackmannanshire Council is seeking a fully cloud-based managed IT solution to enhance the efficiency and management of its housing landlord functions, including factoring, repairs, asset management including public buildings with a provision for repairs/maintenance/statutory compliance. The solution should also align with wider obligations related to Homelessness, Housing Support, and Private Sector management. The system must seamlessly interface with the Council's existing systems and deliver improved security and operational effectiveness.",
        "status": "planned",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "72222300",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "Alloa Town Hall, Mars Hill, Alloa, FK10 1AB at 09:30"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM72"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amount": 1115000,
            "currency": "GBP"
        },
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "SEP488519-2",
                "title": "Program",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP488519&idx=2",
                "datePublished": "2023-09-18T14:13:07Z",
                "dateModified": "2023-09-18T17:40:53Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "SEP488519-3",
                "title": "Programme",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP488519&idx=3",
                "datePublished": "2023-09-18T17:40:52Z",
                "dateModified": "2023-09-18T17:40:52Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "The Council is seeking bids from suppliers experienced in providing working solutions for Scottish local authorities. The new system should seamlessly integrate with existing Council systems, including finance, analytics, and address gazetteer systems. The system will need to address current security risks and single points of failure while improving overall operational efficiency. Will look to utilise a crown commercial framework and/or equivalent in the awarding of the contract for example- Vertical Application Solutions RM6259",
                "status": "planned"
            }
        ],
        "communication": {
            "futureNoticeDate": "2023-11-13T00:00:00Z"
        },
        "coveredBy": [
            "GPA"
        ],
        "classification": {
            "id": "72000000",
            "scheme": "CPV"
        }
    },
    "language": "EN",
    "description": "The Council will host an open day on Thursday 28th September 2023 at 9.30am for interested suppliers to engage with Council IT services, housing and repairs staff. This will provide an opportunity for suppliers to understand the current setup, business processes, and security considerations. This event will be held at Alloa Town Hall, Mars Hill, Alloa, FK10 1AB. We ask that suppliers sign up for our event on Eventbrite. The link is below: https://www.eventbrite.co.uk/e/housing-it-open-event-tickets-719038151467?utm-campaign=social&utm-content=attendeeshare&utm-medium=discovery&utm-term=listing&utm-source=cp&aff=ebdsshcopyurl Potential suppliers will be given six weeks to reflect on the site visit and ask follow-up questions. Subsequently, suppliers will be invited to pitch their proposed solutions and systems to key representatives from housing, property, IT, finance, and customer services. Here are some helpful links below, one of which is a video describing what it is like using our current IT system to provide a service for the tenants of Clackmannanshire Council from the perspective to one of the Housing Officers. There are also some links to a number of our key statutory performance return requirements to provide an understanding of the reporting and process management function we require in a new system. https://clackmannanshirecouncilit-my.sharepoint.com/:v:/g/personal/amackay_clacks_gov_uk/EUtyDdtQrW5KgzJyrn2hOhkBKZgwvH1TKQcA8ipq4jDcUg?e=82gfWK Scottish Housing Regulator https://www.housingregulator.gov.scot/for-landlords/advisory-guidance/technical-guidance/how-to-complete-your-annual-return-on-the-charter-arc https://www.housingregulator.gov.scot/for-landlords/advisory-guidance/technical-guidance/scottish-social-housing-charter-your-frequently-asked-questions https://www.housingregulator.gov.scot/about-us/what-we-do/consultation-on-the-indicators-we-will-use-for-monitoring-the-energy-efficiency-standards-for-social-housing-2-eessh2/energy-efficiency-standard-for-social-housing-in-scotland-indicators-eessh-2 Scottish Government https://www.gov.scot/publications/hl1-user-information/ https://www.gov.scot/publications/hl2-return/ https://www.gov.scot/publications/hl3-return/ https://www.gov.scot/publications/prevent1-return/ https://www.gov.scot/collections/housing-statistics/ Audit Scotland - National Fraud Initiative https://www.gov.uk/guidance/national-fraud-initiative-public-sector-data-specifications#housing-data-specifications The contract will emphasize full provision of the products by 1st January 2024, including indemnification against security risks. Suppliers should also detail costs of system movement, hosting, software upgrades, and potential savings through AI integration. NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=744579. (SC Ref:744579)",
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        }
    ],
    "noticetype": "PCS Notice - Website Prior Information Notice"
}