{ "tag": [ "compiled" ], "id": "ocds-r6ebe6-0000754750-2024-01-19T00:00:00Z", "date": "2024-01-19T00:00:00Z", "ocid": "ocds-r6ebe6-0000754750", "initiationType": "tender", "parties": [ { "id": "org-69", "name": "Highlands and Islands Enterprise", "identifier": { "legalName": "Highlands and Islands Enterprise" }, "address": { "streetAddress": "An Lochran, 10 Inverness Campus", "locality": "Inverness", "region": "UKM", "postalCode": "IV2 5NA" }, "contactPoint": { "email": "graeme.adair@hient.co.uk", "telephone": "+44 1463383124", "faxNumber": "+44 1463239998", "url": "http://www.publiccontractsscotland.gov.uk" }, "roles": [ "buyer" ], "details": { "classifications": [ { "id": "Regional or local agency/office", "scheme": "TED_CA_TYPE" }, { "id": "Development Agency", "scheme": "COFOG" }, { "id": "04", "description": "Economic affairs", "scheme": "COFOG" } ], "url": "http://www.hient.co.uk" } }, { "id": "org-84", "name": "Inverness Sheriff Court and Justice of the Peace Court", "identifier": { "legalName": "Inverness Sheriff Court and Justice of the Peace Court" }, "address": { "streetAddress": "The Inverness Justice Centre, Longman Road", "locality": "Inverness", "postalCode": "IV1 1AH" }, "contactPoint": { "email": "inverness@scotcourts.gov.uk", "telephone": "+44 1463230782", "url": "http://www.hie.co.uk" }, "roles": [ "reviewBody" ] } ], "buyer": { "name": "Highlands and Islands Enterprise", "id": "org-69" }, "tender": { "id": "COT0164", "title": "Fire and Security Systems Maintenance and Repair Services", "description": "Highlands and Islands Enterprise (HIE) require a Supplier to provide maintenance and repair services of fire and intruder alarms, emergency lighting installations, CCTV systems and access control systems for buildings within the Inverness Campus (both owned by HIE and/or co-owned by HIE and the University of the Highlands and Islands (UHI), the common areas of the Campus (which are the responsibility of the Inverness Campus Owners Association), area office properties occupied by HIE staff and various commercial properties. It is expected that these services will be required from 1st April 2024 for an initial period of 2 years, with HIE having the option to extend for a period or periods together not exceeding 2 years following the Initial Term (extensions expected to be taken up on a yearly basis i.e. a 2+1+1 year contract).", "status": "active", "items": [ { "id": "1", "additionalClassifications": [ { "id": "92222000", "scheme": "CPV" }, { "id": "35120000", "scheme": "CPV" }, { "id": "79711000", "scheme": "CPV" } ], "deliveryAddresses": [ { "region": "UKM6" } ], "relatedLot": "1" } ], "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "mainProcurementCategory": "services", "submissionMethod": [ "electronicSubmission" ], "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk", "tenderPeriod": { "endDate": "2024-02-13T12:00:00Z" }, "awardPeriod": { "startDate": "2024-02-13T12:00:00Z" }, "documents": [ { "id": "JAN496800", "documentType": "contractNotice", "title": "Fire and Security Systems Maintenance and Repair Services", "description": "Highlands and Islands Enterprise (HIE) require a Supplier to provide maintenance and repair services of fire and intruder alarms, emergency lighting installations, CCTV systems and access control systems for buildings within the Inverness Campus (both owned by HIE and/or co-owned by HIE and the University of the Highlands and Islands (UHI), the common areas of the Campus (which are the responsibility of the Inverness Campus Owners Association), area office properties occupied by HIE staff and various commercial properties. It is expected that these services will be required from 1st April 2024 for an initial period of 2 years, with HIE having the option to extend for a period or periods together not exceeding 2 years following the Initial Term (extensions expected to be taken up on a yearly basis i.e. a 2+1+1 year contract).", "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN496800", "format": "text/html" }, { "id": "JAN496800-1", "title": "Scope of Requirements and Tender Guidance", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN496800&idx=1", "datePublished": "2024-01-19T09:57:41Z", "dateModified": "2024-01-19T09:57:41Z", "format": "application/pdf" }, { "id": "JAN496800-2", "title": "Scope of Services", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN496800&idx=2", "datePublished": "2024-01-19T09:57:41Z", "dateModified": "2024-01-19T09:57:41Z", "format": "application/pdf" }, { "id": "JAN496800-3", "title": "Appendix 2", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN496800&idx=3", "datePublished": "2024-01-19T09:57:41Z", "dateModified": "2024-01-19T09:57:41Z", "format": "application/pdf" }, { "id": "JAN496800-4", "title": "Appendix 3", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN496800&idx=4", "datePublished": "2024-01-19T09:57:41Z", "dateModified": "2024-01-19T09:57:41Z", "format": "application/pdf" }, { "id": "JAN496800-5", "title": "Appendix 4", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN496800&idx=5", "datePublished": "2024-01-19T09:57:41Z", "dateModified": "2024-01-31T14:24:36Z", "format": "application/pdf" }, { "id": "JAN496800-6", "title": "Pricing Schedule", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN496800&idx=6", "datePublished": "2024-01-19T09:57:41Z", "dateModified": "2024-01-31T14:26:06Z", "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet" }, { "id": "JAN496800-7", "title": "Award Response Form", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN496800&idx=7", "datePublished": "2024-01-19T09:57:41Z", "dateModified": "2024-01-19T09:57:41Z", "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document" }, { "id": "JAN496800-8", "title": "Terms and Conditions", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN496800&idx=8", "datePublished": "2024-01-19T09:57:41Z", "dateModified": "2024-01-19T09:57:41Z", "format": "application/pdf" }, { "id": "JAN496800-9", "title": "Cyber Security Response Form", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN496800&idx=9", "datePublished": "2024-01-19T09:57:41Z", "dateModified": "2024-01-19T09:57:41Z", "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document" }, { "id": "JAN496800-10", "title": "CBs", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN496800&idx=10", "datePublished": "2024-01-19T09:57:41Z", "dateModified": "2024-01-19T09:57:41Z", "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet" }, { "id": "JAN496800-11", "title": "Forms for Signature", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN496800&idx=11", "datePublished": "2024-01-19T09:57:41Z", "dateModified": "2024-01-19T09:57:41Z", "format": "application/pdf" }, { "id": "JAN496800-12", "title": "Floor Plans", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN496800&idx=12", "datePublished": "2024-01-19T09:57:41Z", "dateModified": "2024-01-19T09:57:41Z", "format": "application/x-zip-compressed" }, { "id": "JAN496800-13", "title": "HIE Policy", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN496800&idx=13", "datePublished": "2024-01-19T09:57:42Z", "dateModified": "2024-01-19T09:57:42Z", "format": "application/pdf" }, { "id": "JAN496800-14", "title": "CoI Policy", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN496800&idx=14", "datePublished": "2024-01-19T09:57:42Z", "dateModified": "2024-01-19T09:57:42Z", "format": "application/msword" }, { "id": "JAN496800-15", "title": "Appendix 4", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN496800&idx=15", "datePublished": "2024-01-31T14:24:36Z", "dateModified": "2024-01-31T14:24:36Z", "format": "application/pdf" }, { "id": "JAN496800-16", "title": "Pricing Schedule", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN496800&idx=16", "datePublished": "2024-01-31T14:26:06Z", "dateModified": "2024-01-31T14:26:06Z", "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet" } ], "lots": [ { "id": "1", "description": "The estimated maximum Year 1 budget currently available to deliver the PPM services (Pricing Schedule Part A) is GBP 16,500 (exclusive of VAT). Bidders are required to provide pricing for Year 1 only, with Years 2, 3 and 4 subject to a price increase mechanism. The total estimated contract value for the maximum contract period (including all optional extension periods) is GBP 112,500 (exclusive of VAT). This includes an estimated allowance for annual price increases, as well as allowances for potential costs relating to reactive repairs and asset replacement. Allowances for potential costs relating to reactive repairs and asset replacement made are not a guarantee of work. Refer to the Scope of Requirements and Tender Guidance for further details regarding budget and the price increase mechanism. See Tender documentation for full details regarding the services required.. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016.", "status": "active", "options": { "description": "HIE reserves the right to make changes to the volume, scope or location of the Services to be supplied under the Contract following a review of the Services by HIE, particularly with regard to demand and budgetary availability or where HIE's strategic focus changes as a result of changes in Scottish Government policy or as a result of a direction given to them by the Scottish Government. This may result in amendments to existing requirements under the Contracts." }, "hasOptions": true, "submissionTerms": { "variantPolicy": "notAllowed" }, "contractPeriod": { "durationInDays": 1440 }, "hasRenewal": true, "renewal": { "description": "It is expected that these services will be required from 1st April 2024 for an initial period of 2 years, with HIE having the option to extend for a period or periods together not exceeding 2 years following the Initial Term (extensions expected to be taken up on a yearly basis i.e. a 2+1+1 year contract)." } } ], "bidOpening": { "date": "2024-02-13T12:00:00Z" }, "contractTerms": { "hasElectronicPayment": true, "hasElectronicOrdering": true, "electronicInvoicingPolicy": "allowed", "performanceTerms": "The Contract will include Key Performance Indicators (KPI's) and Service Levels." }, "coveredBy": [ "GPA" ], "otherRequirements": { "requiresStaffNamesAndQualifications": true }, "selectionCriteria": { "criteria": [ { "type": "suitability", "description": "4A2 Bidders must have an up-to-date Basic Disclosure Scotland Certificate for CCTV engineer/technician/operator personnel used to deliver all routine maintenance and repairs (including sub-contractors) or commit to obtain the required certificates prior to contract start." }, { "type": "economic", "minimum": "See details in SPD" }, { "type": "technical", "minimum": "See details in SPD." } ] }, "submissionTerms": { "languages": [ "en" ] }, "classification": { "id": "50700000", "scheme": "CPV" }, "reviewDetails": "An economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Procurement (Scotland) Regulations 2016 or the Procurement Reform (Scotland) Act 2014 , may bring proceedings in the Sheriff Court or the Court of Session.", "hasRecurrence": true, "recurrence": { "description": "HIE reserves the right to re-tender for these services upon termination of the contract or at the end of the contract period, including any extension period." } }, "language": "EN", "description": "In order to participate, bidders should register, for free, on the Public Contracts Scotland (PCS) website (www.publiccontractsscotland.gov.uk) and record their interest in this contract and download and complete all relevant documentation. NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=754750. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: Bidders will be expected to support the delivery of community benefits which take into account HIEs role as a local economic development agency. See tender documentation for full details. (SC Ref:754750) Download the copy of the online SPD document here (to be completed online through postbox submission): https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=754750", "links": [ { "rel": "canonical", "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000754750" } ], "noticetype": "PCS Notice - Website Contract Notice" }