{ "tag": [ "compiled" ], "id": "ocds-r6ebe6-0000755386-2024-01-17T00:00:00Z", "date": "2024-01-17T00:00:00Z", "ocid": "ocds-r6ebe6-0000755386", "initiationType": "tender", "parties": [ { "id": "org-220", "name": "Ark Housing Association", "identifier": { "legalName": "Ark Housing Association" }, "address": { "streetAddress": "The Priory, Canaan Lane", "locality": "Edinburgh", "region": "UKM", "postalCode": "EH10 4SG" }, "contactPoint": { "name": "Michaela Loughlin", "email": "michaela.loughlin@arkha.org.uk", "telephone": "+44 7514670296", "url": "http://" }, "roles": [ "buyer", "centralPurchasingBody" ], "details": { "classifications": [ { "id": "Registered Social Landlord", "scheme": "TED_CA_TYPE" }, { "id": "10", "description": "Social protection", "scheme": "COFOG" } ], "url": "http://www.arkha.org.uk" } }, { "id": "org-221", "name": "Bruce Stevenson", "identifier": { "legalName": "Bruce Stevenson" }, "address": { "streetAddress": "38-40 New City Road", "locality": "Glasgow", "region": "UK", "postalCode": "G4 9JT" }, "contactPoint": { "telephone": "+44 7590910186" }, "roles": [ "supplier" ], "details": { "scale": "large", "url": "http://" } }, { "id": "org-38", "name": "Edinburgh Sheriff Court", "identifier": { "legalName": "Edinburgh Sheriff Court" }, "address": { "streetAddress": "27 Chambers Street", "locality": "Edinburgh", "postalCode": "EH1 1LB" }, "contactPoint": { "url": "http://" }, "roles": [ "reviewBody", "mediationBody", "reviewContactPoint" ] } ], "buyer": { "name": "Ark Housing Association", "id": "org-220" }, "tender": { "id": "ocds-r6ebe6-0000755386", "title": "Insurance Broker Services", "description": "Ark Housing Association are looking to extend the existing insurance broker provision contract to 31st March 2027 with Howden (Formally known as Bruce Stevenson) who are the current insurance service broker/provider.", "status": "complete", "items": [ { "id": "1", "deliveryAddresses": [ { "region": "UKM75" } ], "relatedLot": "1" } ], "procurementMethod": "limited", "procurementMethodDetails": "Award procedure without prior publication of a call for competition", "procurementMethodRationale": "Howden have acted as Arks insurance broker since April 2018. The initial contract was entered in to following a competitive procurement exercise via Public Contracts Scotland. Due to mergers and acquisitions, along with underwriters withdrawing from the market, there are now effectively only three brokers and one direct insurer in the Scottish Social Housing market, alongside an ever-decreasing number of underwriters/insurers, all of whom have different requirements and risk appetites. In the past year, through discussion with other RSL's experiencing similar issues, an insurance provider (now deemed overweight across the Social Housing sector) noted that it will not tender for new business but will continue to support existing clients as long as they are not in tender mode. There is therefore a risk that in complying with procurement best value and legal regulation, Ark may face only one or two bidders - a lack of a competitive market and pricing. Ark proposes to directly award a three-year contract to Howden from 1st April 2024, bypassing our usual procurement process. This is due to: 1. the lack of competitors within the sector - there are three insurance brokers which serve the Scottish Social Housing sector, of which one currently provides Ark with buildings insurance and therefore would be conflicted from bidding for any broker role. This leaves one alternative supplier; 2. the minimal financial savings (if any), that could be achieved through competitive tendering - Howdens annual brokerage fee for their services has not increased since the original contract in 2018; and 3. the high-quality service provided by Howden - Howden provide Ark with a high level of service including out of hours support. They are very responsive with enquiries and always go above and beyond providing support and advice when required. Howden recently visited Ark to do a policy/claims workshop at no additional cost and have offered to reattend at any time. This was extremely beneficial to several staff across the organisation. 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