{ "tag": [ "compiled" ], "id": "ocds-r6ebe6-0000757996-2024-05-07T00:00:00Z", "date": "2024-05-07T00:00:00Z", "ocid": "ocds-r6ebe6-0000757996", "initiationType": "tender", "parties": [ { "id": "org-66", "name": "National Library of Scotland", "identifier": { "legalName": "National Library of Scotland" }, "address": { "streetAddress": "57 George IV Bridge", "locality": "Edinburgh", "region": "UKM", "postalCode": "EH11EW" }, "contactPoint": { "name": "Julie Bon", "email": "j.bon@nls.uk", "telephone": "+44 1316233700", "url": "http://www.publiccontractsscotland.gov.uk" }, "roles": [ "buyer" ], "details": { "classifications": [ { "id": "Body governed by public law", "scheme": "TED_CA_TYPE" }, { "id": "08", "description": "Recreation, culture and religion", "scheme": "COFOG" } ], "url": "http://www.nls.uk" } }, { "id": "org-13", "name": "Edinburgh Sheriff Court", "identifier": { "legalName": "Edinburgh Sheriff Court" }, "address": { "streetAddress": "27 Chambers Street", "locality": "Edinburgh" }, "contactPoint": { "url": "http://" }, "roles": [ "reviewBody" ] }, { "id": "org-12", "name": "National Library of Scotland", "identifier": { "legalName": "National Library of Scotland" }, "address": { "streetAddress": "57 George IV Bridge", "locality": "Edinburgh", "region": "UKM", "postalCode": "EH11EW" }, "contactPoint": { "name": "Julie Bon", "email": "j.bon@nls.uk", "telephone": "+44 1316233700", "url": "http://" }, "roles": [ "buyer" ], "details": { "url": "http://www.nls.uk" } }, { "id": "org-243", "name": "National Library of Scotland", "identifier": { "legalName": "National Library of Scotland" }, "address": { "streetAddress": "57 George IV Bridge", "locality": "Edinburgh", "region": "UKM", "postalCode": "EH11EW" }, "contactPoint": { "name": "Julie Bon", "email": "j.bon@nls.uk", "telephone": "+44 1316233700", "url": "http://" }, "roles": [ "buyer" ], "details": { "classifications": [ { "id": "Body governed by public law", "scheme": "TED_CA_TYPE" }, { "id": "08", "description": "Recreation, culture and religion", "scheme": "COFOG" } ], "url": "http://www.nls.uk" } }, { "id": "org-244", "name": "Conservation By Design Limited", "identifier": { "legalName": "Conservation By Design Limited" }, "address": { "streetAddress": "9 Newmarket Court", "locality": "Milton Keynes", "region": "UK", "postalCode": "MK10 0AG" }, "contactPoint": { "telephone": "+44 01234846300" }, "roles": [ "supplier" ], "details": { "scale": "sme", "url": "http://" } }, { "id": "org-50", "name": "Edinburgh Sheriff Court", "identifier": { "legalName": "Edinburgh Sheriff Court" }, "address": { "streetAddress": "27 Chambers Street", "locality": "Edinburgh", "postalCode": "EH1 1LB" }, "contactPoint": { "url": "http://" }, "roles": [ "reviewBody", "mediationBody" ] } ], "buyer": { "name": "National Library of Scotland", "id": "org-243" }, "tender": { "id": "2022.23.094", "title": "The complete purchase of a Box Cutting Machine - including delivery, installation, training plus an annual support and service term contract.", "description": "To realise the strategic commitments around conservation and preservation of Library collections, the Library requires a Box Cutting Machine for use in the Sighthill Building. This system must be able to design, crease and cut bespoke enclosure designs. The boxes created by this system are primarily used by the Library to hold collection items in order to protect and preserve those items. Archival boxboard is the main material used for these boxes as it has preservation qualities. This is a one-off requirement for the purchase of goods and associated support services for the duration of the term contract. The Library requires a fully managed contract, including the management of subcontractors as required, for the full delivery of the goods and associated services scoped within this specification over the full term of the contract.", "status": "complete", "items": [ { "id": "1", "additionalClassifications": [ { "id": "42000000", "scheme": "CPV" }, { "id": "30131100", "scheme": "CPV" }, { "id": "42800000", "scheme": "CPV" } ], "deliveryLocation": { "description": "National Library of Scotland premises 4 Bankhead Medway, Sighthill, Edinburgh EH11 4BY" }, "deliveryAddresses": [ { "region": "UKM75" }, { "region": "UKM75" } ], "relatedLot": "1" } ], "value": { "amount": 120000, "currency": "GBP" }, "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "mainProcurementCategory": "goods", "submissionMethod": [ "electronicSubmission" ], "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk", "tenderPeriod": { "endDate": "2024-03-13T10:00:00Z" }, "awardPeriod": { "startDate": "2024-03-13T10:00:00Z" }, "documents": [ { "id": "FEB498594", "documentType": "contractNotice", "title": "The complete purchase of a Box Cutting Machine - including delivery, installation, training plus an annual support and service term contract.", "description": "To realise the strategic commitments around conservation and preservation of Library collections, the Library requires a Box Cutting Machine for use in the Sighthill Building. This system must be able to design, crease and cut bespoke enclosure designs. The boxes created by this system are primarily used by the Library to hold collection items in order to protect and preserve those items. Archival boxboard is the main material used for these boxes as it has preservation qualities. This is a one-off requirement for the purchase of goods and associated support services for the duration of the term contract. The Library requires a fully managed contract, including the management of subcontractors as required, for the full delivery of the goods and associated services scoped within this specification over the full term of the contract.", "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB498594", "format": "text/html" }, { "id": "FEB498594-1", "title": "ITT Appendix 1-4", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB498594&idx=1", "datePublished": "2024-02-12T14:35:07Z", "dateModified": "2024-02-12T14:35:07Z", "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document" }, { "id": "FEB498594-2", "title": "Price Schedule", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB498594&idx=2", "datePublished": "2024-02-12T14:35:07Z", "dateModified": "2024-02-12T14:35:07Z", "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document" }, { "id": "FEB498594-3", "title": "Quality Schedule", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB498594&idx=3", "datePublished": "2024-02-12T14:35:07Z", "dateModified": "2024-02-12T14:35:07Z", "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document" }, { "id": "FEB498594-4", "title": "Specification", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB498594&idx=4", "datePublished": "2024-02-12T14:35:07Z", "dateModified": "2024-02-12T14:35:07Z", "format": "application/pdf" }, { "id": "FEB498594-5", "title": "Example Evaluation Matrix", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB498594&idx=5", "datePublished": "2024-02-12T14:35:07Z", "dateModified": "2024-02-12T14:35:07Z", "format": "application/pdf" }, { "id": "FEB498594-6", "title": "Sighthill Building Layout 1", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB498594&idx=6", "datePublished": "2024-02-12T14:35:07Z", "dateModified": "2024-02-12T14:35:07Z", "format": "application/pdf" }, { "id": "FEB498594-7", "title": "Sighthill Building Layout 2", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB498594&idx=7", "datePublished": "2024-02-12T14:35:07Z", "dateModified": "2024-02-12T14:35:07Z", "format": "application/pdf" }, { "id": "FEB498594-8", "title": "Library's conditions of contract for goods and services", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB498594&idx=8", "datePublished": "2024-02-12T14:35:07Z", "dateModified": "2024-02-12T14:35:07Z", "format": "application/pdf" }, { "id": "FEB498594-9", "title": "Invitation to tender", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB498594&idx=9", "datePublished": "2024-02-12T14:35:07Z", "dateModified": "2024-02-12T14:35:07Z", "format": "application/pdf" }, { "id": "FEB498594-10", "title": "Delivery Location and Access Route Drawing", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB498594&idx=10", "datePublished": "2024-03-12T13:54:47Z", "dateModified": "2024-03-12T13:54:47Z", "format": "application/pdf" }, { "id": "MAY504707", "documentType": "awardNotice", "title": "The complete purchase of a Box Cutting Machine - including delivery, installation, training plus an annual support and service term contract.", "description": "To realise the strategic commitments around conservation and preservation of Library collections, the Library requires a Box Cutting Machine for use in the Sighthill Building. This system must be able to design, crease and cut bespoke enclosure designs. The boxes created by this system are primarily used by the Library to hold collection items in order to protect and preserve those items. Archival boxboard is the main material used for these boxes as it has preservation qualities. This is a one-off requirement for the purchase of goods and associated support services for the duration of the term contract. The Library requires a fully managed contract, including the management of subcontractors as required, for the full delivery of the goods and associated services scoped within this specification over the full term of the contract.", "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY504707", "format": "text/html" } ], "lots": [ { "id": "1", "description": "The Library holds an extensive range of archival materials that are to be protected and preserved within bespoke enclosure designs utilising archival boxboard. To create these bespoke enclosure designs the Library requires a customisable box cutting machine. When completing your tender response, you will be required to confirm how your proposed solution meets the mandatory \"must\" and desirable \"should\" requirements. The Invitation to tender letter issued with this specification details in full the process to follow for submitting a compliant tender. It is anticipated that a contract will be awarded by 9 April 2024 with the delivery, installation and training of the proposed equipment to be by June 2024 and an annual support contract to commence 12 months following successful installation for 6 years. Prices quoted and accepted for the proposed equipment under this contract is fixed. Prices quoted and accepted for annual support and servicing will be fixed for the initial 2 years following end of warranty and subject to a price review in accordance with section 5.4 below thereafter.. Interested suppliers must complete the SPD available with this contract notice.", "status": "complete", "value": { "amount": 120000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "quality", "name": "Quality Schedule - Technical", "description": "70" }, { "type": "cost", "name": "Price Schedule - Commercial", "description": "30" } ] }, "hasOptions": false, "submissionTerms": { "variantPolicy": "notAllowed" }, "contractPeriod": { "durationInDays": 2610 }, "hasRenewal": false } ], "bidOpening": { "date": "2024-03-13T10:00:00Z", "address": { "streetAddress": "PCS Electronic Portal - Electronic Postbox" } }, "communication": { "atypicalToolUrl": "http://www.publiccontractsscotland.gov.uk" }, "contractTerms": { "hasElectronicPayment": true, "hasElectronicOrdering": true, "electronicInvoicingPolicy": "allowed", "performanceTerms": "To ensure the highest standards of service quality in this contract the Library expects the successful Service Provider and its sub-contractors (if any) as proposed to commit to progressing towards adopting the Fair Work First criteria in the delivery of this contract as part of a fair and equitable employment and reward package as a route to progressing towards wider fair work practices set out in the Fair Work Framework. The contract will be subject to performance management conditions with regard to KPIs Performance conditions are documented in the requirement specifications" }, "coveredBy": [ "GPA" ], "selectionCriteria": { "criteria": [ { "type": "suitability", "description": "Not applicable" }, { "type": "economic", "description": "See sections 4B1b of the SPD module Provide average yearly turnover for years 2020,2021 and 2022 Failure to provide this information may result in the tender being excluded from the tender process and the bidders submissions set aside and not evaluated.", "minimum": "4B5b - 4B5c of the SPD module It is a requirement of this contract that bidders hold, or commit to obtain prior to the commencement of any subsequently awarded contract the types and levels of insurance indicated below. 4B5b - Employers (Compulsory) liability insurance - 5 million GBP 4B5c - Public liability insurance - 2 million GBP 4B5c - Product liability insurance - 2 million GBP" }, { "type": "technical", "description": "Section 4C1 of the SPD.", "minimum": "Please provide 2 relevant examples of having provided a similar box making machine that is able to design, crease and cut bespoke enclosure designs using primarily archival boxes as its main material. Please provide details of the equipment provided, the Organisation it was provided for and the dates it was delivered." } ] }, "submissionTerms": { "languages": [ "en" ], "bidValidityPeriod": { "durationInDays": 90 } }, "classification": { "id": "42800000", "scheme": "CPV" }, "hasRecurrence": false, "legalBasis": { "id": "32014L0024", "scheme": "CELEX" }, "amendments": [ { "id": "amd-16", "description": "Additional Information Notice 1 Box Cutting Machine - including delivery, installation, training plus annual support and service term - 2022.23.094 The Library would like to request that any suppliers intending to submit a response please email j.couper@nls.uk to confirm and book in the site visit. Within the email, please confirm: - the organisation's name (of the site to be visited); - the location (address); and - the main contact details for the lead hosts at this location (phone numbers and email addresses). Please also include three possible timeslots for the site visit to take place ideally for the 18th of March but we are open to either the 19th or 20th of March, if necessary. The Library will provide confirmation that the site visit will occur as soon as possible. Please note that if it is found that a tender response submitted is not compliant then there is no guarantee that the site visit will occur. If a tender response is not compliant you will be informed after compliance checks are completed following the tender close date." } ] }, "language": "EN", "description": "Site visits to supplier's premises will be held week beginning 18 March 2024. Award criteria can be found in the ITT and Quality Schedule (Technical Response) available for download with the ITT. 0 Unacceptable Nil or inadequate response. Fails to demonstrate an ability to meet the requirement. 1 Poor Response is partially relevant but generally poor. The response addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled and or may be overly generic. 2 Acceptable Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas and or may be generic in part. 3 Good Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled. 4 Excellent Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full. The Library is not bound to accept the lowest or any submission. Form of contract - The successful supplier will be required to enter into a formal contract in the form as detailed in ITT (conditions of contract for goods and services) available for download with ITT. Tenders must be submitted in the format as detailed Annex B , Appendix 4 of the ITT. A \"for information only\" pdf copy of the evaluation matrix to be used on this procurement is available for download with the ITT. Tenders must be submitted in English. 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