{ "tag": [ "compiled" ], "id": "ocds-r6ebe6-0000789244-2025-03-28T00:00:00Z", "date": "2025-03-28T00:00:00Z", "ocid": "ocds-r6ebe6-0000789244", "initiationType": "tender", "parties": [ { "id": "org-18", "name": "National Library of Scotland", "identifier": { "legalName": "National Library of Scotland" }, "address": { "streetAddress": "George IV Bridge", "locality": "Edinburgh", "region": "UKM", "postalCode": "EH1 1EW" }, "contactPoint": { "name": "Ines Byrne", "email": "i.byrne@nls.uk", "telephone": "+44 1316233700", "url": "http://www.publiccontractsscotland.gov.uk" }, "roles": [ "buyer", "centralPurchasingBody" ], "details": { "classifications": [ { "id": "Body governed by public law", "scheme": "TED_CA_TYPE" }, { "id": "08", "description": "Recreation, culture and religion", "scheme": "COFOG" } ], "url": "http://www.nls.uk" } }, { "id": "org-4", "name": "Edinburgh Sheriff Court", "identifier": { "legalName": "Edinburgh Sheriff Court" }, "address": { "streetAddress": "27 Chambers Street", "locality": "Edinburgh", "postalCode": "EH1 1LB" }, "contactPoint": { "url": "http://" }, "roles": [ "reviewBody", "mediationBody" ] } ], "buyer": { "name": "National Library of Scotland", "id": "org-18" }, "tender": { "id": "2023.24.077", "title": "National Library of Scotland - Finance System", "description": "The National Library of Scotland is seeking a suitably qualified, experienced, knowledgeable and innovative Supplier to replace its current finance systems with a modern equivalent that will generate business efficiencies. The Library is adopting a Cloud-first approach and is therefore seeking a fully hosted SaaS (Software as a Service) solution accessed through a web browser that fits the Library's needs. The Library expects no 'on-premise' installation. The required Finance System solution will include: Main accounting package (Purchase, Sales & General ledgers); Purchase ordering system; Reporting system; Ongoing support. The procured Finance System will effectively accommodate Library operations at the following scale: Six core Finance staff users; 100 general staff users who would be expected to either process purchase orders, undertake invoice approvals or accessing finance reports.", "status": "active", "items": [ { "id": "1", "additionalClassifications": [ { "id": "48400000", "scheme": "CPV" }, { "id": "48440000", "scheme": "CPV" }, { "id": "48100000", "scheme": "CPV" } ], "deliveryLocation": { "description": "Edinburgh" }, "deliveryAddresses": [ { "region": "UKM75" } ], "relatedLot": "1" } ], "value": { "amount": 250000, "currency": "GBP" }, "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "mainProcurementCategory": "goods", "submissionMethod": [ "electronicSubmission" ], "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk", "tenderPeriod": { "endDate": "2025-05-08T12:00:00Z" }, "awardPeriod": { "startDate": "2025-05-08T14:00:00Z" }, "documents": [ { "id": "MAR527054", "documentType": "contractNotice", "title": "National Library of Scotland - Finance System", "description": "The National Library of Scotland is seeking a suitably qualified, experienced, knowledgeable and innovative Supplier to replace its current finance systems with a modern equivalent that will generate business efficiencies. The Library is adopting a Cloud-first approach and is therefore seeking a fully hosted SaaS (Software as a Service) solution accessed through a web browser that fits the Library's needs. The Library expects no 'on-premise' installation. The required Finance System solution will include: Main accounting package (Purchase, Sales & General ledgers); Purchase ordering system; Reporting system; Ongoing support. The procured Finance System will effectively accommodate Library operations at the following scale: Six core Finance staff users; 100 general staff users who would be expected to either process purchase orders, undertake invoice approvals or accessing finance reports.", "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR527054", "format": "text/html" }, { "id": "MAR527054-1", "title": "Invitation to Tender", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR527054&idx=1", "datePublished": "2025-03-28T11:50:05Z", "dateModified": "2025-03-28T11:50:05Z", "format": "application/pdf" }, { "id": "MAR527054-2", "title": "Annex B - ITT appendices 1-4", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR527054&idx=2", "datePublished": "2025-03-28T11:50:05Z", "dateModified": "2025-03-28T11:50:05Z", "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document" }, { "id": "MAR527054-3", "title": "Requirements Specification", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR527054&idx=3", "datePublished": "2025-03-28T11:50:05Z", "dateModified": "2025-03-28T11:50:05Z", "format": "application/pdf" }, { "id": "MAR527054-4", "title": "Quality Response Document", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR527054&idx=4", "datePublished": "2025-03-28T11:50:05Z", "dateModified": "2025-03-28T11:50:05Z", "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document" }, { "id": "MAR527054-5", "title": "Pricing Schedule", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR527054&idx=5", "datePublished": "2025-03-28T11:50:05Z", "dateModified": "2025-03-28T11:50:05Z", "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document" }, { "id": "MAR527054-6", "title": "Conditions of Contract", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR527054&idx=6", "datePublished": "2025-03-28T11:50:05Z", "dateModified": "2025-03-28T11:50:05Z", "format": "application/pdf" } ], "lots": [ { "id": "1", "description": "The National Library of Scotland is seeking a suitably qualified, experienced, knowledgeable and innovative Supplier to replace its current finance systems with a modern equivalent that will generate business efficiencies. The Library is adopting a Cloud-first approach and is therefore seeking a fully hosted SaaS (Software as a Service) solution accessed through a web browser that fits the Library's needs. The Library expects no 'on-premise' installation. The required Finance System solution will include: Main accounting package (Purchase, Sales & General ledgers); Purchase ordering system; Reporting system; Ongoing support. The Finance System will effectively accommodate Library operations at the following scale: Six core Finance staff users; 100 general staff users who would be expected to either process purchase orders, undertake invoice approvals or accessing finance reports.. n/a", "status": "active", "awardCriteria": { "criteria": [ { "type": "quality", "name": "Understanding and Technical", "description": "60" }, { "type": "price", "description": "30" } ] }, "hasOptions": false, "submissionTerms": { "variantPolicy": "notAllowed" }, "contractPeriod": { "durationInDays": 1080 }, "hasRenewal": true, "renewal": { "description": "3x 24 months" } } ], "bidOpening": { "date": "2025-05-08T14:00:00Z", "address": { "streetAddress": "PCS portal post box" }, "description": "Ines Byrne - Procurement and Contracts Manager Rosa Mak - Procurement and Contracts Partner Neil Brown - Procurement and Contracts Officer Leaving 2hrs between tender closing and post box opening in case of technical reason for late submissions. Post box opened by 2 of the staff listed above. Presence of all required tender documents is verified." }, "contractTerms": { "hasElectronicPayment": true, "hasElectronicOrdering": true, "electronicInvoicingPolicy": "allowed", "performanceTerms": "The relevant contract performance conditions are included in the procurement documents." }, "coveredBy": [ "GPA" ], "otherRequirements": { "requiresStaffNamesAndQualifications": true }, "selectionCriteria": { "criteria": [ { "type": "suitability", "description": "The relevant selection criteria will be included in the SPD module." }, { "type": "economic", "description": "The relevant selection criteria will be included in the SPD module.", "minimum": "average yearly turnovers for 2021, 2022, 2023 It is a requirements for bidders to hold, or commit to obtain prior to the commencement of any subsequently awarded contract the types and levels of insurances indicated below: Employers Liability: 5,000,000 GBP Professional Indemnity: 2,000,000 GBP Public / Product Liability: 2,000,000 GBP" }, { "type": "technical", "description": "The relevant selection criteria will be included in the SPD module.", "minimum": "The relevant selection criteria will be included in the SPD module." } ] }, "submissionTerms": { "languages": [ "en" ], "bidValidityPeriod": { "durationInDays": 180 } }, "classification": { "id": "48400000", "scheme": "CPV" }, "hasRecurrence": true, "recurrence": { "description": "Estimated to issue PIN for replacement system in either 2, 4, 6, or 8 years from contract award date, depending on winning tenderer's performance." }, "legalBasis": { "id": "32014L0024", "scheme": "CELEX" } }, "language": "EN", "relatedProcesses": [ { "id": "1", "relationship": [ "planning" ], "scheme": "EU-OJ", "identifier": "2025/S 000-000719" } ], "description": "This tender process will comprise of 2 stages where, following the initial evaluation of the tender responses, the 4+ highest scoring tenders will be invited to a demonstration stage. Findings from this demonstration stage will be used to verify written tender responses and will form part of the overall Quality score. The Library is not bound to accept the lowest or any submission. Form of Contract - the successful tenderer will be required to enter into a formal contract in the form as detailed in ITT. NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=789244. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. (SC Ref:789244) Download the copy of the online SPD document here (to be completed online through postbox submission): https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=789244", "links": [ { "rel": "canonical", "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000789244" } ], "noticetype": "OJEU - F2 - Contract Notice" }