{ "tag": [ "compiled" ], "id": "ocds-r6ebe6-0000789495-2025-09-11T00:00:00Z", "date": "2025-09-11T00:00:00Z", "ocid": "ocds-r6ebe6-0000789495", "initiationType": "tender", "parties": [ { "id": "org-93", "name": "East Ayrshire Council", "identifier": { "legalName": "East Ayrshire Council" }, "address": { "streetAddress": "Corporate Procurement Team, London Road HQ", "locality": "Kilmarnock", "region": "UKM93", "postalCode": "KA3 7BU" }, "contactPoint": { "email": "david.shields@east-ayrshire.gov.uk", "telephone": "+44 1563576000", "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk" }, "roles": [ "buyer" ], "details": { "classifications": [ { "id": "Regional or local authority", "scheme": "TED_CA_TYPE" }, { "id": "01", "description": "General public services", "scheme": "COFOG" } ], "url": "http://www.east-ayrshire.gov.uk" } }, { "id": "org-94", "name": "Kilmarnock Sheriff Court", "identifier": { "legalName": "Kilmarnock Sheriff Court" }, "address": { "streetAddress": "Sheriff Court House, St Marnock Street", "locality": "Kilmarnock", "postalCode": "KA1 1ED" }, "contactPoint": { "url": "http://" }, "roles": [ "reviewBody" ] }, { "id": "org-15", "name": "East Ayrshire Council", "identifier": { "legalName": "East Ayrshire Council" }, "address": { "streetAddress": "Corporate Procurement Team, London Road HQ", "locality": "Kilmarnock", "region": "UKM93", "postalCode": "KA3 7BU" }, "contactPoint": { "name": "Heather Murray", "email": "heather.murray@east-ayrshire.gov.uk", "telephone": "+44 1563576000", "url": "http://" }, "roles": [ "buyer" ], "details": { "url": "http://www.east-ayrshire.gov.uk" } }, { "id": "org-250", "name": "East Ayrshire Council", "identifier": { "legalName": "East Ayrshire Council" }, "address": { "streetAddress": "Corporate Procurement Team, London Road HQ", "locality": "Kilmarnock", "region": "UKM93", "postalCode": "KA3 7BU" }, "contactPoint": { "name": "David Shields", "email": "david.shields@east-ayrshire.gov.uk", "telephone": "+44 1563576000", "url": "http://" }, "roles": [ "buyer" ], "details": { "classifications": [ { "id": "Regional or local authority", "scheme": "TED_CA_TYPE" }, { "id": "01", "description": "General public services", "scheme": "COFOG" } ], "url": "http://www.east-ayrshire.gov.uk" } }, { "id": "org-272", "name": "Ayrshire Refrigeration Ltd.", "identifier": { "legalName": "Ayrshire Refrigeration Ltd." }, "address": { "streetAddress": "6 Fort Street", "locality": "Ayr", "region": "UKM", "postalCode": "KA7 1HU" }, "roles": [ "supplier" ], "details": { "scale": "sme", "url": "http://" } }, { "id": "org-205", "name": "Kilmarnock Sheriff Court", "identifier": { "legalName": "Kilmarnock Sheriff Court" }, "address": { "streetAddress": "St Marnock Street", "locality": "Kilmarnock", "postalCode": "KA1 1ED" }, "contactPoint": { "url": "http://" }, "roles": [ "reviewBody" ] } ], "buyer": { "name": "East Ayrshire Council", "id": "org-250" }, "tender": { "id": "ocds-r6ebe6-0000789495", "title": "PS-25-08 - Mechanical Ventilation (Air Con - HVAC) Service & Maintenance MTC", "description": "Name: Mechanical Ventilation Service & Maintenance Term Contract. Nature: The nature of the works envisaged within this contract relates to both the planned inspection, servicing, testing & certification, and to emergency/reactive repairs of air conditioning/air handling/heat pump equipment. It is anticipated that the majority of work will be carried out during normal working hours (excluding the activities listed as Specialist Term Contracts as listed in Appendix 2 of the contract Appendices document). Location: Properties listed in Appendix 5 - Premises List of the contract Appendices document. Contract length: 2 years plus option of two 1 year extensions.", "status": "complete", "items": [ { "id": "1", "additionalClassifications": [ { "id": "42500000", "scheme": "CPV" }, { "id": "42510000", "scheme": "CPV" }, { "id": "42512000", "scheme": "CPV" }, { "id": "45331000", "scheme": "CPV" }, { "id": "45331100", "scheme": "CPV" }, { "id": "45331200", "scheme": "CPV" }, { "id": "45331210", "scheme": "CPV" }, { "id": "45331220", "scheme": "CPV" }, { "id": "45331221", "scheme": "CPV" } ], "deliveryAddresses": [ { "region": "UKM93" }, { "region": "UKM93" } ], "relatedLot": "1" } ], "value": { "amount": 640000, "currency": "GBP" }, "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "mainProcurementCategory": "services", "submissionMethod": [ "electronicSubmission" ], "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk", "tenderPeriod": { "endDate": "2025-03-07T12:00:00Z" }, "awardPeriod": { "startDate": "2025-03-07T12:00:00Z" }, "documents": [ { "id": "FEB523047", "documentType": "contractNotice", "title": "PS-25-08 - Mechanical Ventilation (Air Con - HVAC) Service & Maintenance MTC", "description": "Name: Mechanical Ventilation Service & Maintenance Term Contract. Nature: The nature of the works envisaged within this contract relates to both the planned inspection, servicing, testing & certification, and to emergency/reactive repairs of air conditioning/air handling/heat pump equipment. It is anticipated that the majority of work will be carried out during normal working hours (excluding the activities listed as Specialist Term Contracts as listed in Appendix 2 of the contract Appendices document). Location: Properties listed in Appendix 5 - Premises List of the contract Appendices document. Contract length: 2 years plus option of two 1 year extensions.", "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB523047", "format": "text/html" }, { "id": "technical", "documentType": "technicalSelectionCriteria" }, { "id": "SEP539050", "documentType": "awardNotice", "title": "PS-25-08 - Mechanical Ventilation (Air Con - HVAC) Service & Maintenance MTC", "description": "Name: Mechanical Ventilation Service & Maintenance Term Contract. Nature: The nature of the works envisaged within this contract relates to both the planned inspection, servicing, testing & certification, and to emergency/reactive repairs of air conditioning/air handling/heat pump equipment. It is anticipated that the majority of work will be carried out during normal working hours (excluding the activities listed as Specialist Term Contracts as listed in Appendix 2 of the contract Appendices document). Location: Properties listed in Appendix 5 - Premises List of the contract Appendices document. Contract length: 2 years plus option of two 1 year extensions.", "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP539050", "format": "text/html" } ], "lots": [ { "id": "1", "description": "Name: Mechanical Ventilation Service & Maintenance Term Contract. Nature: The nature of the works envisaged within this contract relates to both the planned inspection, servicing, testing & certification, and to emergency/reactive repairs of air conditioning/air handling/heat pump equipment. It is anticipated that the majority of work will be carried out during normal working hours (excluding the activities listed as Specialist Term Contracts as listed in Appendix 2 of the contract Appendices document). Location: Properties listed in Appendix 5 - Premises List of the contract Appendices document. Contract length: 2 years plus option of two 1 year extensions.", "status": "complete", "awardCriteria": { "criteria": [ { "type": "quality", "name": "Quality", "description": "30" }, { "type": "price", "description": "70" } ] }, "hasOptions": false, "submissionTerms": { "variantPolicy": "notAllowed" }, "contractPeriod": { "durationInDays": 720 }, "hasRenewal": true, "renewal": { "description": "2No. Optional 1 year extensions." } } ], "bidOpening": { "date": "2025-03-07T12:00:00Z" }, "contractTerms": { "hasElectronicPayment": true, "hasElectronicOrdering": true, "electronicInvoicingPolicy": "allowed" }, "coveredBy": [ "GPA" ], "selectionCriteria": { "criteria": [ { "type": "suitability", "description": "For the purpose of this Contract, the Contractor (including any Sub-Contractors if appropriate) must be on the current F-Gas company certification register, as appointed by the Department for the Environment, Food and Rural Affairs (DEFRA) under the 2015 no310 UK Fluorinated Greenhouse Gases Regulations throughout the entire Contract period. For the purpose of this Contract, all Contractors (including any Sub-Contractors if appropriate) must be a member of the Building Engineering Services Association (BESA) throughout the entire Contract period." }, { "type": "economic", "description": "Financial Standing The Council shall commission an independent third party Risk Report from Experian using the Company Registration number supplied by the Tenderer. Any Tenderer who does not meet the minimum threshold of a Commercial Delphi Score of 25 out of 100 will have their submission regarded as a \"Fail\" and will not be considered further. Where a Tenderer receives a Commercial Delphi Score of between 25 - 50 out of 100, the Council reserves the right to request further financial information to determine the risk to the Council. In the event that such additional measures are requested, the Council shall, in its sole discretion, determine the terms of those measures that it deems as acceptable. If Tenderers cannot provide measures to the satisfaction of the Council then their submission may be rejected Risk or Credit reports from other agencies will not be considered. It is the Tenderers responsibility to ensure that all information held by Experian is current and accurate when submitting their Tender. The Council will not enter into discussions with Tenderers who fail to ensure that their Experian scores are accurate by the due submission date. Insurances It is a requirement of this Contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded Contract, the insurances indicated below. Public & Products Liability Insurance = 5 million GBP in respect of each claim without limit to the number of claims. 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