{ "tag": [ "compiled" ], "id": "ocds-r6ebe6-0000795879-2025-07-01T00:00:00Z", "date": "2025-07-01T00:00:00Z", "ocid": "ocds-r6ebe6-0000795879", "initiationType": "tender", "parties": [ { "id": "org-13", "name": "Falkirk Council", "identifier": { "legalName": "Falkirk Council" }, "address": { "streetAddress": "The Foundry, 4 Central Boulevard, Central Park", "locality": "Larbert", "region": "UKM76", "postalCode": "FK5 4RU" }, "contactPoint": { "name": "CPU", "email": "cpu@falkirk.gov.uk", "telephone": "+44 1324506566", "url": "http://" }, "roles": [ "buyer", "centralPurchasingBody" ], "details": { "classifications": [ { "id": "Regional or local authority", "scheme": "TED_CA_TYPE" }, { "id": "01", "description": "General public services", "scheme": "COFOG" } ], "url": "http://www.falkirk.gov.uk" } }, { "id": "org-64", "name": "Falkirk Council", "identifier": { "legalName": "Falkirk Council" }, "address": { "streetAddress": "The Foundry, 4 Central Boulevard, Central Park", "locality": "Larbert", "region": "UKM76", "postalCode": "FK5 4RU" }, "contactPoint": { "name": "Marcin Kielczewski", "email": "cpu@falkirk.gov.uk", "url": "http://www.publiccontractsscotland.gov.uk" }, "roles": [ "buyer" ], "details": { "classifications": [ { "id": "Regional or local authority", "scheme": "TED_CA_TYPE" }, { "id": "01", "description": "General public services", "scheme": "COFOG" } ], "url": "http://www.falkirk.gov.uk" } }, { "id": "org-65", "name": "Falkirk Sheriff Court and Justice of the Peace", "identifier": { "legalName": "Falkirk Sheriff Court and Justice of the Peace" }, "address": { "streetAddress": "Sheriff Court House Main Street Camelon", "locality": "Falkirk", "postalCode": "FK1 4AR" }, "contactPoint": { "url": "http://" }, "roles": [ "reviewBody" ] } ], "buyer": { "name": "Falkirk Council", "id": "org-64" }, "planning": { "documents": [ { "id": "APR528512", "documentType": "plannedProcurementNotice", "title": "Fuel Management System and Maintenance of Fleet Fuel Facilities", "description": "Provision of a web based fuel management system including the supply of fuel management hardware to be installed at Council fuelling depots. System must be able to manage fuel transactions at Council depots including DERV, HVO & Adblu including suitable access controls i.e. vehicle & driver fobs/pins. Supplier will also maintain and repair the infrastructure, fuel tanks and pumps, including regular stock takes and dips.", "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR528512", "format": "text/html" } ] }, "tender": { "id": "PS 453 25", "title": "Fuel Management System and Maintenance of Fleet Fuel Facilities", "description": "Provision of a web based fuel management system including the supply of fuel management hardware to be installed at Council fuelling depots. System must be able to manage fuel transactions at Council depots including DERV, HVO & Adblu including suitable access controls i.e. vehicle & driver fobs/pins. Supplier will also maintain and repair the infrastructure, fuel tanks and pumps, including regular stock takes and dips.", "status": "active", "items": [ { "id": "1", "additionalClassifications": [ { "id": "09000000", "scheme": "CPV" }, { "id": "09100000", "scheme": "CPV" }, { "id": "09111300", "scheme": "CPV" }, { "id": "09134200", "scheme": "CPV" }, { "id": "09135000", "scheme": "CPV" }, { "id": "09340000", "scheme": "CPV" }, { "id": "31122100", "scheme": "CPV" }, { "id": "42113390", "scheme": "CPV" }, { "id": "42122180", "scheme": "CPV" }, { "id": "42124210", "scheme": "CPV" }, { "id": "42124211", "scheme": "CPV" }, { "id": "63712600", "scheme": "CPV" }, { "id": "30210000", "scheme": "CPV" }, { "id": "30236200", "scheme": "CPV" }, { "id": "32260000", "scheme": "CPV" }, { "id": "32580000", "scheme": "CPV" }, { "id": "50100000", "scheme": "CPV" }, { "id": "50110000", "scheme": "CPV" }, { "id": "50111100", "scheme": "CPV" }, { "id": "50111110", "scheme": "CPV" }, { "id": "33952000", "scheme": "CPV" }, { "id": "34000000", "scheme": "CPV" }, { "id": "60000000", "scheme": "CPV" }, { "id": "60100000", "scheme": "CPV" }, { "id": "63710000", "scheme": "CPV" }, { "id": "63712000", "scheme": "CPV" }, { "id": "48000000", "scheme": "CPV" }, { "id": "48100000", "scheme": "CPV" } ], "deliveryAddresses": [ { "region": "UKM76" }, { "region": "UKM76" } ], "relatedLot": "1" } ], "mainProcurementCategory": "services", "lots": [ { "id": "1", "description": "Provision of a web based fuel management system including the supply of fuel management hardware to be installed at Council fuelling depots. System must be able to manage fuel transactions at Council depots including DERV, HVO & Adblu including suitable access controls i.e. vehicle & driver fobs/pins. Supplier will also maintain and repair the infrastructure, fuel tanks and pumps, including regular stock takes and dips.. Contract value provided allows for possible \"one off\" costs e.g. replacement of fuel tank over the term of the arrangement.", "status": "active", "value": { "amount": 80000, "currency": "GBP" }, "hasOptions": false, "submissionTerms": { "variantPolicy": "notAllowed" }, "contractPeriod": { "durationInDays": 1440 }, "hasRenewal": false } ], "communication": { "futureNoticeDate": "2025-06-02T00:00:00Z" }, "coveredBy": [ "GPA" ], "classification": { "id": "63712600", "scheme": "CPV" }, "value": { "amount": 80000, "currency": "GBP" }, "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "submissionMethod": [ "electronicSubmission" ], "submissionMethodDetails": "https://www.publiccontractsscotland.gov.uk/", "tenderPeriod": { "endDate": "2025-08-12T11:00:00Z" }, "awardPeriod": { "startDate": "2025-08-12T11:00:00Z" }, "documents": [ { "id": "JUL533677", "documentType": "contractNotice", "title": "Fuel Management System and Maintenance of Fleet Fuel Facilities", "description": "Provision of a web based fuel management system including the supply of fuel management hardware to be installed at Council fuelling depots. System must be able to manage fuel transactions at Council depots including DERV, HVO & Adblu including suitable access controls i.e. vehicle & driver fobs/pins. Supplier will also maintain and repair the infrastructure, fuel tanks and pumps, including regular stock takes and dips.", "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL533677", "format": "text/html" }, { "id": "JUL533677-1", "title": "PS 453 25 Appendix A Pricing Schedule", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL533677&idx=1", "datePublished": "2025-07-01T15:05:49Z", "dateModified": "2025-07-01T15:05:49Z", "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet" }, { "id": "JUL533677-2", "title": "PS 453 25 Appendix B FMS - Falkirk Council Fuel Sites", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL533677&idx=2", "datePublished": "2025-07-01T15:05:49Z", "dateModified": "2025-07-01T15:05:49Z", "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document" }, { "id": "JUL533677-3", "title": "PS 453 25 Appendix C CyberSecurity Questions", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL533677&idx=3", "datePublished": "2025-07-01T15:05:49Z", "dateModified": "2025-07-01T15:05:49Z", "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document" }, { "id": "JUL533677-4", "title": "PS 453 25 Appendix D Returned Documents Checklist", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL533677&idx=4", "datePublished": "2025-07-01T15:05:49Z", "dateModified": "2025-07-01T15:05:49Z", "format": "application/msword" }, { "id": "JUL533677-5", "title": "PS 453 25 Appendix E Fuel Management System - Key2 API Input Sample", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL533677&idx=5", "datePublished": "2025-07-01T15:05:49Z", "dateModified": "2025-07-01T15:05:49Z", "format": "text/csv" }, { "id": "JUL533677-6", "title": "PS 453 25 Appendix F SPD (Scotland) Standardised Statements", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL533677&idx=6", "datePublished": "2025-07-01T15:05:49Z", "dateModified": "2025-07-01T15:05:49Z", "format": "application/msword" }, { "id": "JUL533677-7", "title": "PS 453 25 Schedule 9 Framework Agreement", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL533677&idx=7", "datePublished": "2025-07-01T15:05:49Z", "dateModified": "2025-07-01T15:05:49Z", "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document" }, { "id": "JUL533677-8", "title": "PS 453 25 ITT Fuel Management Final", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL533677&idx=8", "datePublished": "2025-07-01T15:05:49Z", "dateModified": "2025-07-01T15:05:49Z", "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document" } ], "bidOpening": { "date": "2025-08-12T11:00:00Z" }, "contractTerms": { "hasElectronicPayment": true, "hasElectronicOrdering": true, "electronicInvoicingPolicy": "allowed" }, "selectionCriteria": { "criteria": [ { "type": "suitability", "description": "It is a requirement of this tender that if the Bidder is UK based they must hold a valid registration with Companies House. Where the Bidder is UK based but not registered at Companies House they must be able to verify to the Council's satisfaction that they are trading from the address provided in the tender and under the Company name given." }, { "type": "economic", "description": "It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below: - Employer's (Compulsory) Liability - 10 million GBP, any one claim - Public Liability - 5 million GBP, any one claim", "minimum": "A Creditsafe credit scoring check will be ran on registered Company Name and Company Number provided by the bidder. Where the resulting Credit Rating score is less than 30/100, the Bidder may be excluded from the tender process unless suitable financial information is provided that give satisfactory assurances to the Council regarding financial risk in appointing the bidder to the proposed framework." }, { "type": "technical", "description": "The fuel management system must provide an output file in the required format (Please refer to PS 453 25 Appendic C Key2 API Input Sample) for upload into the council's Key2 system. The fms output must be able to be uploaded into the council's key 2 system. The council will have sole discretion in evaluating if the upload is successful. PLEASE NOTE THAT THIS IS A PASS/ FAIL ELEMENT AND A FAIL MEANS YOU WILL BE EXCLUDED FROM ANY FURTHER PART IN THE PROCESS. Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in part II.2.4 of the Contract Notice or the relevant section of the Site Notice. At least two examples from the last three years should be provided." } ] }, "submissionTerms": { "languages": [ "en" ] }, "techniques": { "hasFrameworkAgreement": true, "frameworkAgreement": { "maximumParticipants": 1 } }, "hasRecurrence": true, "recurrence": { "description": "February 2029" } }, "language": "EN", "description": "NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=802964. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: As this is a collaboration the community benefits are not specified at this point, however provision of Community Benefits are an integral part of the tender and must be supplied. These mandatory benefits will equate to at least 100 GBP in each year of contract, with any additional contribution being agreed between both parties. (SC Ref:802964) Download the copy of the online SPD document here (to be completed online through postbox submission): https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=802964", "links": [ { "rel": "canonical", "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000795879" }, { "rel": "canonical", "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000795879" } ], "noticetype": "PCS Notice - Website Contract Notice" }