{ "tag": [ "compiled" ], "id": "ocds-r6ebe6-0000802449-2025-10-06T00:00:00Z", "date": "2025-10-06T00:00:00Z", "ocid": "ocds-r6ebe6-0000802449", "initiationType": "tender", "parties": [ { "id": "org-52", "name": "Grampian Housing Association Ltd", "identifier": { "legalName": "Grampian Housing Association Ltd" }, "address": { "streetAddress": "Huntly House, 74 Huntly Street", "locality": "ABERDEEN", "region": "UKM5", "postalCode": "AB10 1TD" }, "contactPoint": { "name": "Tracy Ord", "email": "tracy.ord@grampianhousing.co.uk", "telephone": "+44 1224202900", "url": "http://www.publiccontractsscotland.gov.uk" }, "roles": [ "buyer", "centralPurchasingBody" ], "details": { "classifications": [ { "id": "Registered Social Landlord", "scheme": "TED_CA_TYPE" }, { "id": "06", "description": "Housing and community amenities", "scheme": "COFOG" } ], "url": "http://www.grampianhousing.co.uk/" } }, { "id": "org-53", "name": "Aberdeen Sheriff Court", "identifier": { "legalName": "Aberdeen Sheriff Court" }, "address": { "streetAddress": "Justice Street", "locality": "Aberdeen", "postalCode": "AB10 1WP" }, "contactPoint": { "url": "http://" }, "roles": [ "reviewBody" ] }, { "id": "org-299", "name": "Grampian Housing Association Ltd", "identifier": { "legalName": "Grampian Housing Association Ltd" }, "address": { "streetAddress": "Huntly House, 74 Huntly Street", "locality": "ABERDEEN", "region": "UKM5", "postalCode": "AB10 1TD" }, "contactPoint": { "name": "Tracy Ord", "email": "tracy.ord@grampianhousing.co.uk", "telephone": "+44 1224202900", "url": "http://" }, "roles": [ "buyer", "centralPurchasingBody" ], "details": { "classifications": [ { "id": "Registered Social Landlord", "scheme": "TED_CA_TYPE" }, { "id": "06", "description": "Housing and community amenities", "scheme": "COFOG" } ], "url": "http://www.grampianhousing.co.uk/" } }, { "id": "org-79", "name": "Aberdeen sheriff court", "identifier": { "legalName": "Aberdeen sheriff court" }, "address": { "streetAddress": "53 Castle Street", "locality": "Aberdeen", "postalCode": "AB11 5BB" }, "contactPoint": { "telephone": "+44 1224657200", "url": "http://" }, "roles": [ "reviewBody" ] } ], "buyer": { "name": "Grampian Housing Association Ltd", "id": "org-299" }, "tender": { "id": "ocds-r6ebe6-0000802449", "title": "Software Solution for Board Meeting Management and Governance with Optional Risk Management System", "description": "GHA wishes to appoint a single supplier for the provision of a software solution to facilitate the management of Board meetings and governance arrangements with an optional risk management system", "status": "cancelled", "items": [ { "id": "1", "additionalClassifications": [ { "id": "48000000", "scheme": "CPV" } ], "deliveryLocation": { "description": "Our area of operation is Aberdeen City, Aberdeenshire and Moray" }, "deliveryAddresses": [ { "region": "UKM5" }, { "region": "UKM5" } ], "relatedLot": "1" } ], "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "mainProcurementCategory": "goods", "submissionMethod": [ "electronicSubmission" ], "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk", "tenderPeriod": { "endDate": "2025-07-29T12:00:00Z" }, "awardPeriod": { "startDate": "2025-07-29T12:00:00Z" }, "documents": [ { "id": "JUN533191", "documentType": "contractNotice", "title": "Software Solution for Board Meeting Management and Governance with Optional Risk Management System", "description": "GHA wishes to appoint a single supplier for the provision of a software solution to facilitate the management of Board meetings and governance arrangements with an optional risk management system", "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN533191", "format": "text/html" }, { "id": "economic", "documentType": "economicSelectionCriteria" }, { "id": "technical", "documentType": "technicalSelectionCriteria" }, { "id": "JUN533191-1", "title": "Invitation to Tender", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN533191&idx=1", "datePublished": "2025-06-24T15:50:08Z", "dateModified": "2025-07-17T11:54:56Z", "format": "application/pdf" }, { "id": "JUN533191-2", "title": "Appendix A - Company Information", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN533191&idx=2", "datePublished": "2025-06-24T15:50:08Z", "dateModified": "2025-06-24T15:50:08Z", "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document" }, { "id": "JUN533191-3", "title": "Appendix B - Pricing Submission", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN533191&idx=3", "datePublished": "2025-06-24T15:50:08Z", "dateModified": "2025-07-07T08:52:00Z", "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet" }, { "id": "JUN533191-4", "title": "Appendix C - Quality Method Statement Submission", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN533191&idx=4", "datePublished": "2025-06-24T15:50:08Z", "dateModified": "2025-06-24T15:50:08Z", "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document" }, { "id": "JUN533191-5", "title": "Appendix D - Declaration", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN533191&idx=5", "datePublished": "2025-06-24T15:50:08Z", "dateModified": "2025-06-24T15:50:08Z", "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document" }, { "id": "JUN533191-6", "title": "Appendix E - Anti-Collusion Non-canvassing & conflict of interest statement", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN533191&idx=6", "datePublished": "2025-06-24T15:50:08Z", "dateModified": "2025-06-24T15:50:08Z", "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document" }, { "id": "JUN533191-7", "title": "Appendix 2.1 New Supplier Application Form", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN533191&idx=7", "datePublished": "2025-06-24T15:50:08Z", "dateModified": "2025-06-24T15:50:08Z", "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document" }, { "id": "JUN533191-8", "title": "Appendix 2.2 New Supplier Terms and Conditions", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN533191&idx=8", "datePublished": "2025-06-24T15:50:08Z", "dateModified": "2025-06-24T15:50:08Z", "format": "application/pdf" }, { "id": "JUN533191-9", "title": "Appendix 3 GHA Board & Committee Structure", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN533191&idx=9", "datePublished": "2025-06-24T15:50:08Z", "dateModified": "2025-06-24T15:50:08Z", "format": "application/pdf" }, { "id": "JUN533191-10", "title": "Appendix 4 - 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We acknowledge that a risk management system may not be available in all Board management/governance software solutions. This element is therefore viewed as optional and not mandatory. This tender may be awarded without a risk management system. The scoring reflects this. Access to the software will be required for approximately 65 users including 20 Board members, 30 members of staff (5 of whom are administrators) and 15 external stakeholders (e.g. SHR, external and internal auditors). It is required that following training provision for Administrators and Users (staff and Board members) this software will be fully functional by 1 October 2025, for an initial period of three years. There is also potential for an extension up to a further two years to the contract, subject to satisfactory performance. Any extension of the contract will be entirely at the discretion of GHA. The contract is subject to reappointment annually. 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