{ "tag": [ "compiled" ], "id": "ocds-r6ebe6-0000804324-2026-03-30T00:00:00Z", "date": "2026-03-30T00:00:00Z", "ocid": "ocds-r6ebe6-0000804324", "initiationType": "tender", "parties": [ { "id": "org-2", "name": "University Of Edinburgh", "identifier": { "legalName": "University Of Edinburgh" }, "address": { "streetAddress": "Charles Stewart House, 9-16 Chambers Street", "locality": "Edinburgh", "region": "UKM75", "postalCode": "EH1 1HT" }, "contactPoint": { "name": "Katie", "email": "katie.lee@ed.ac.uk", "telephone": "+44 1316502759", "url": "http://" }, "roles": [ "buyer" ], "details": { "classifications": [ { "id": "Body governed by public law", "scheme": "TED_CA_TYPE" }, { "id": "09", "description": "Education", "scheme": "COFOG" } ], "url": "http://www.ed.ac.uk" } }, { "id": "org-63", "name": "Protech Heating Limited", "identifier": { "legalName": "Protech Heating Limited" }, "address": { "streetAddress": "0/2 Orion House, 7 Robroyston Oval", "locality": "Glasgow", "region": "UKM", "postalCode": "G331AP" }, "contactPoint": { "email": "jcouper@ed.ac.uk", "telephone": "+44 1417719567", "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/" }, "roles": [ "supplier" ], "details": { "classifications": [ { "id": "Body governed by public law", "scheme": "TED_CA_TYPE" }, { "id": "09", "description": "Education", "scheme": "COFOG" } ], "url": "http://", "scale": "sme" } }, { "id": "org-25", "name": "Edinburgh Sheriff Court", "identifier": { "legalName": "Edinburgh Sheriff Court" }, "address": { "streetAddress": "27 Chambers Street", "locality": "Edinburgh" }, "contactPoint": { "url": "http://" }, "roles": [ "reviewBody", "mediationBody", "reviewContactPoint" ] }, { "id": "org-23", "name": "University Of Edinburgh", "identifier": { "legalName": "University Of Edinburgh" }, "address": { "streetAddress": "Charles Stewart House, 9-16 Chambers Street", "locality": "Edinburgh", "region": "UKM75", "postalCode": "EH1 1HT" }, "contactPoint": { "name": "Suzanne Toole", "email": "suzie.toole@ed.ac.uk", "telephone": "+44 1316502759", "url": "http://" }, "roles": [ "buyer", "supplier" ], "details": { "scale": "large", "classifications": [ { "id": "Body governed by public law", "scheme": "TED_CA_TYPE" }, { "id": "09", "description": "Education", "scheme": "COFOG" } ], "url": "http://www.ed.ac.uk" } }, { "id": "org-64", "name": "Edinburgh Sheriff Court", "identifier": { "legalName": "Edinburgh Sheriff Court" }, "address": { "streetAddress": "27 Chambers Street", "locality": "Edinburgh", "postalCode": "EH1 1LB" }, "contactPoint": { "email": "kbondar@ed.ac.uk", "url": "http://" }, "roles": [ "reviewBody" ] } ], "buyer": { "name": "University Of Edinburgh", "id": "org-23" }, "planning": { "documents": [ { "id": "JUL534867", "documentType": "plannedProcurementNotice", "title": "Closed Systems Water Quality Specialist", "description": "The University of Edinburgh intends to issue a tender within the next month to establish contracting arrangements for the provision of comprehensive water quality sampling, reporting, and chemical treatment supply services. These services will cover the University estate's heating, chilled water, condenser water, and steam-generating circuits, with an estimated contract value of up to GBP 600,000 (excluding VAT). The contract will support the University in meeting its regulatory obligations and maintaining safe, efficient operation across its closed water systems. The proposed contract will run for an initial period of two years, with options to extend for up to two additional one-year periods. The requirement will be procured as a single Lot. The University is seeking notes of interest from providers with the capability and capacity to deliver these services across the majority of its estate. Interested parties are invited to register their interest in response to this notice.", "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL534867", "format": "text/html" } ] }, "tender": { "id": "EC1062", "title": "Closed Systems Water Quality Specialist", "description": "The University of Edinburgh has appointed a contractor for provision of comprehensive water quality sampling, analysis, reporting, and chemical treatment as required for all heating and cooling closed-circuit water systems within defined buildings across the University's campuses. The contract will support the University in meeting its regulatory obligations and maintaining safe, efficient operation across its closed water systems. The contract period is from 23rd March 2026 to 22nd March 2028, with two options to extend for periods of 1-year each, potentially taking the contract through to 22nd March 2030 (2+1+1).", "status": "complete", "items": [ { "id": "1", "additionalClassifications": [ { "id": "24962000", "scheme": "CPV" }, { "id": "50000000", "scheme": "CPV" }, { "id": "90733000", "scheme": "CPV" }, { "id": "71630000", "scheme": "CPV" } ], "deliveryLocation": { "description": "Edinburgh" }, "deliveryAddresses": [ { "region": "UKM75" }, { "region": "UKM75" }, { "region": "UKM75" } ], "relatedLot": "1" } ], "value": { "amount": 731684.77, "currency": "GBP" }, "mainProcurementCategory": "services", "lots": [ { "id": "1", "description": "The University of Edinburgh has appointed a suitably qualified, resourced and experienced Water Quality Specialist to provide sampling, analysis, reporting services and chemical treatment as required for all heating and cooling closed-circuit water systems within defined buildings across the University's campuses. The contract period is from 23rd March 2026 to 22nd March 2028, with two options to extend for periods of 1-year each, potentially taking the contract through to 22nd March 2030 (2+1+1). The contract's scope covers the necessary maintenance services required to maintain water quality and prevent corrosion within heating and cooling closed-circuit water systems across the majority of the University's estate. This includes the annual services of water quality sampling, analysis, reporting, and chemical treatment (reactive services) to ensure that systems operate efficiently, remain compliant with relevant standards, and that the University's assets are protected from deterioration and corrosion.", "status": "complete", "value": { "amount": 731684.77, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "quality", "name": "Technical", "description": "70" }, { "type": "cost", "name": "Commercial", "description": "30" }, { "type": "quality", "name": "Technical", "description": "70" }, { "type": "cost", "name": "Commercial", "description": "30" } ] }, "options": { "description": "This contract will run for an initial period of 24 months. As detailed in the ITT, the University has the option to extend this contract by 2 periods of 12 months, potentially taking the contract to a total of 48 months." }, "hasOptions": true, "submissionTerms": { "variantPolicy": "notAllowed" }, "contractPeriod": { "durationInDays": 1440 }, "hasRenewal": true, "renewal": { "description": "Retender process to begin nine months prior to expiry" } } ], "communication": { "atypicalToolUrl": "https://www.publictendersscotland.publiccontractsscotland.gov.uk", "futureNoticeDate": "2025-08-01T00:00:00Z" }, "coveredBy": [ "GPA" ], "classification": { "id": "71600000", "scheme": "CPV" }, "legalBasis": { "id": "32014L0024", "scheme": "CELEX" }, "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "submissionMethod": [ "electronicSubmission" ], "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/go/81694471019ACB3D145C", "tenderPeriod": { "endDate": "2026-01-12T12:00:00Z" }, "awardPeriod": { "startDate": "2026-01-12T14:00:00Z" }, "documents": [ { "id": "DEC544573", "documentType": "contractNotice", "title": "Closed Systems Water Quality Specialist", "description": "The University of Edinburgh wishes to appoint a contractor for provision of comprehensive water quality sampling, analysis, reporting, and chemical treatment supply services. These services will cover the University estate's heating, chilled water, condenser water, and steam-generating circuits, with an estimated contract value of up to GBP 731,684.77 (excluding VAT). The contract will support the University in meeting its regulatory obligations and maintaining safe, efficient operation across its closed water systems. The proposed contract will run for an initial period of two years, with options to extend for up to two additional one-year periods. 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The contract period is from 23rd March 2026 to 22nd March 2028, with two options to extend for periods of 1-year each, potentially taking the contract through to 22nd March 2030 (2+1+1).", "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR552788", "format": "text/html" } ], "bidOpening": { "date": "2026-01-12T14:00:00Z" }, "contractTerms": { "hasElectronicPayment": true, "hasElectronicOrdering": true, "electronicInvoicingPolicy": "allowed", "performanceTerms": "Please refer to the ITT tender documents for full details." }, "otherRequirements": { "requiresStaffNamesAndQualifications": true }, "selectionCriteria": { "criteria": [ { "type": "suitability", "description": "List and brief description of selection criteria: SPD ref. 4A2.1 Question 1 Bidders must confirm and provide evidence that they have the relevant qualifications (membership of the Closed Systems Control Association), undertake continued professional development and have the relevant competence within their team to deliver a contract of this nature, size and complexity. SPD ref. 4A2.1 Question 2 Bidders must confirm and provide evidence that they hold the relevant accreditation certificate from UKAS accredited laboratory. Details of the water analysis laboratory should be provided including confirmation of their UKAS accreditation (BS 8552: 2012 Sampling and Monitoring of Water from Building Services Closed Systems - Code of Practice). SPD ref. 4A2.1 Question 3 The bidder must obtain \"Asbestos Awareness Training\" as described in the HSE's L143 Approved Code of Practice associated with Regulation 10 the Control of Asbestos Regulations 2012\"." }, { "type": "economic", "description": "Economic and financial standing SPD ref. 4B1.1 Bidders will be required to have a minimum \"general\" annual turnover of 1,463,369.52 GBP for the last 3 financial years. Where turnover information is not available for the time period requested, the Bidder will be required to state the date which they were set up or started trading in question 4B3. SPD ref. 4B5.1a It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below: - Employer's Liability - 5,000,000 GBP - Public/Product Liability - 10,000,000 GBP - Professional Indemnity - 2,000,000 GBP SPD 4B.6 Statement 1 (PCG): Where the bidder is providing a submission on behalf of a subsidiary company, upon request, the bidder must obtain a Parent Company Guarantee prior to commencement of any subsequently awarded contract. SPD 4B.6 Statement 2 (Financial Strength): Bidders will be required to provide adequate assurance of financial strength to successfully complete their contractual obligations. 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This information may be used to assess financial sustainability." }, { "type": "technical", "description": "Technical Minimum Standard 1 Bidders must confirm that, if awarded the Contract, they will provide testing records and valid calibration certificates for all testing equipment used in the delivery of the Contract." } ] }, "submissionTerms": { "languages": [ "en" ], "bidValidityPeriod": { "durationInDays": 180 } }, "hasRecurrence": true, "recurrence": { "description": "Nine months prior to expiry" }, "reviewDetails": "Standstill Period As required by the Public Contracts (Scotland) Regulations 2015, following completion of the contract evaluation process, all relevant economic operators who expressed an interest in tendering for the contract were notified of the outcome of the evaluation. The standstill period lasted 10 days, commencing on 12 March 2026 and ending at midnight on 22 March 2026. 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