{ "tag": [ "compiled" ], "id": "ocds-r6ebe6-0000818885-2026-01-26T00:00:00Z", "date": "2026-01-26T00:00:00Z", "ocid": "ocds-r6ebe6-0000818885", "initiationType": "tender", "parties": [ { "id": "org-40", "name": "Aberdeenshire Council", "identifier": { "legalName": "Aberdeenshire Council" }, "address": { "streetAddress": "Woodhill House, Westburn Road", "locality": "Aberdeen", "region": "UKM50", "postalCode": "AB16 5GB" }, "contactPoint": { "name": "Jamie Hutcheon", "email": "bgexpert@aberdeenshire.gov.uk", "telephone": "+44 1467535353", "url": "http://www.publiccontractsscotland.gov.uk" }, "roles": [ "buyer" ], "details": { "classifications": [ { "id": "Regional or local authority", "scheme": "TED_CA_TYPE" }, { "id": "01", "description": "General public services", "scheme": "COFOG" } ], "url": "http://www.aberdeenshire.gov.uk" } }, { "id": "org-12", "name": "The Highland Council", "identifier": { "legalName": "The Highland Council" }, "address": { "streetAddress": "Glenurquhart Road", "locality": "Inverness", "region": "UKM6", "postalCode": "IV3 5NX" }, "contactPoint": { "name": "Contracts Team", "email": "contracts.team@highland.gov.uk", "telephone": "+44 1467530600", "url": "https://download.4projects.com?LinkID=0bdbbe3d-0da4-47df-ac11-397434846258" }, "roles": [ "buyer", "centralPurchasingBody" ], "details": { "classifications": [ { "id": "Regional or local authority", "scheme": "TED_CA_TYPE" }, { "id": "01", "description": "General public services", "scheme": "COFOG" } ], "url": "http://www.highland.gov.uk" } }, { "id": "org-27", "name": "Aberdeen Sheriff Court", "identifier": { "legalName": "Aberdeen Sheriff Court" }, "address": { "locality": "Aberdeen" }, "contactPoint": { "url": "http://" }, "roles": [ "reviewBody" ] }, { "id": "org-6", "name": "Aberdeenshire Council", "identifier": { "legalName": "Aberdeenshire Council" }, "address": { "streetAddress": "Woodhill House, Westburn Road", "locality": "Aberdeen", "region": "UKM50", "postalCode": "AB16 5GB" }, "contactPoint": { "name": "Donald Fraser", "email": "cpssprocurement@aberdeencity.gov.uk", "telephone": "+44 1467535374", "url": "http://" }, "roles": [ "buyer" ], "details": { "url": "http://www.aberdeenshire.gov.uk" } }, { "id": "org-2", "name": "The Highland Council", "identifier": { "legalName": "The Highland Council" }, "address": { "streetAddress": "Glenurquhart Road", "locality": "Inverness", "region": "UKM6", "postalCode": "IV3 5NX" }, "contactPoint": { "name": "Marcus Bramley", "email": "Marcus.bramley@highland.gov.uk", "telephone": "+44 7752210087", "url": "http://" }, "roles": [ "buyer" ], "details": { "url": "http://www.highland.gov.uk" } } ], "buyer": { "name": "Aberdeenshire Council", "id": "org-6" }, "tender": { "id": "CRN00038854", "title": "Provision of Fleet Management System, Support, Maintenance and Development", "description": "Provision of a Fleet Management Software Solution, and associated support and maintenance for Aberdeenshire Council and Highland Council", "status": "active", "items": [ { "id": "1", "additionalClassifications": [ { "id": "48000000", "scheme": "CPV" }, { "id": "48100000", "scheme": "CPV" } ], "deliveryLocation": { "description": "Aberdeenshire and Highland region" }, "deliveryAddresses": [ { "region": "UKM50" }, { "region": "UKM6" } ], "relatedLot": "1" } ], "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "mainProcurementCategory": "services", "submissionMethod": [ "electronicSubmission" ], "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk", "tenderPeriod": { "endDate": "2026-01-26T12:00:00Z" }, "awardPeriod": { "startDate": "2026-01-26T12:00:00Z" }, "documents": [ { "id": "DEC545893", "documentType": "contractNotice", "title": "Provision of Fleet Management System, Support, Maintenance and Development", "description": "Provision of a Fleet Management Software Solution, and associated support and maintenance for Aberdeenshire Council and Highland Council", "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC545893", "format": "text/html" }, { "id": "economic", "documentType": "economicSelectionCriteria" }, { "id": "technical", "documentType": "technicalSelectionCriteria" }, { "id": "DEC545893-1", "title": "Invitation to Tender", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC545893&idx=1", "datePublished": "2025-12-17T15:20:06Z", "dateModified": "2025-12-17T15:20:06Z", "format": "application/pdf" }, { "id": "DEC545893-2", "title": "Terms and Conditions", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC545893&idx=2", "datePublished": "2025-12-17T15:20:07Z", "dateModified": "2025-12-17T15:20:07Z", "format": "application/pdf" }, { "id": "DEC545893-3", "title": "Statement of Requirements (incorporating Award Questionnaire)", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC545893&idx=3", "datePublished": "2025-12-17T15:20:07Z", "dateModified": "2025-12-17T15:20:07Z", "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document" }, { "id": "DEC545893-4", "title": "Pricing Schedule", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC545893&idx=4", "datePublished": "2025-12-17T15:20:07Z", "dateModified": "2025-12-17T15:20:07Z", "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet" }, { "id": "DEC545893-5", "title": "Certificates and Declarations", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC545893&idx=5", "datePublished": "2025-12-17T15:20:07Z", "dateModified": "2025-12-17T15:20:07Z", "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document" }, { "id": "DEC545893-6", "title": "Information Security Questionnaire", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC545893&idx=6", "datePublished": "2025-12-17T15:20:07Z", "dateModified": "2025-12-17T15:20:07Z", "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document" }, { "id": "DEC545893-7", "title": "Business Continuity Questionnaire", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC545893&idx=7", "datePublished": "2025-12-17T15:20:07Z", "dateModified": "2025-12-17T15:20:07Z", "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document" }, { "id": "DEC545893-8", "title": "Compliance and onboarding (Highland)", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC545893&idx=8", "datePublished": "2025-12-17T15:20:07Z", "dateModified": "2025-12-17T15:20:07Z", "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet" }, { "id": "DEC545893-9", "title": "Supply Chain Security Measures (Aberdeenshire)", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC545893&idx=9", "datePublished": "2025-12-17T15:20:07Z", "dateModified": "2025-12-17T15:20:07Z", "format": "application/pdf" }, { "id": "DEC545893-10", "title": "Cloud Security Principles (Highland)", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC545893&idx=10", "datePublished": "2025-12-17T15:20:07Z", "dateModified": "2025-12-17T15:20:07Z", "format": "application/pdf" }, { "id": "DEC545893-11", "title": "MCOP Passwords (Aberdeenshire", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC545893&idx=11", "datePublished": "2025-12-17T15:20:07Z", "dateModified": "2025-12-17T15:20:07Z", "format": "application/pdf" }, { "id": "DEC545893-12", "title": "MCOP IT Acceptable Use Aberdeenshire", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC545893&idx=12", "datePublished": "2025-12-17T15:20:07Z", "dateModified": "2025-12-17T15:20:07Z", "format": "application/pdf" }, { "id": "DEC545893-13", "title": "Patching Policy (Aberdeenshire)", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC545893&idx=13", "datePublished": "2025-12-17T15:20:07Z", "dateModified": "2025-12-17T15:20:07Z", "format": "application/pdf" }, { "id": "DEC545893-14", "title": "Information Security Policy Aberdeenshire", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC545893&idx=14", "datePublished": "2025-12-17T15:20:07Z", "dateModified": "2025-12-17T15:20:07Z", "format": "application/pdf" }, { "id": "DEC545893-15", "title": "ICT Acceptable Use Highland", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC545893&idx=15", "datePublished": "2025-12-17T15:20:07Z", "dateModified": "2025-12-17T15:20:07Z", "format": "application/pdf" }, { "id": "DEC545893-16", "title": "Supplier Incentive Service Sample Participation Agreement", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC545893&idx=16", "datePublished": "2025-12-17T15:20:07Z", "dateModified": "2025-12-17T15:20:07Z", "format": "application/pdf" }, { "id": "DEC545893-17", "title": "Question response which exceeds allowed character limit", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC545893&idx=17", "datePublished": "2026-01-07T08:47:56Z", "dateModified": "2026-01-07T08:47:56Z", "format": "application/pdf" }, { "id": "DEC545893-18", "title": "Details of the APSE Codes currently used by each Council", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC545893&idx=18", "datePublished": "2026-01-20T15:16:29Z", "dateModified": "2026-01-20T15:16:29Z", "format": "application/pdf" } ], "lots": [ { "id": "1", "description": "Aberdeenshire Council are inviting tenders for the provision of a Fleet Management System (including support and Maintenance) for both Aberdeenshire and Highland Councils. It is the intention of the Council to award a contract to a single supplier for the provision of a instance for Aberdeenshire Council and an instance for Highland Council. i.e. each Council shall enter into a separate contract with the successful tenderer for the software services which are the subject matter of this procurement. The proposed solution must be commercially available, proven in operational environments and ready for implementation with minimal configuration. Proposals that involve the design, development or custom building of a new software system will not be considered.. Please be advised that, due to staff leave during the festive period, responses to any queries received may be delayed and will be addressed on or soon after 5 January 2026", "status": "active", "awardCriteria": { "criteria": [ { "type": "quality", "name": "Quality", "description": "60" }, { "type": "price", "description": "40" } ] }, "hasOptions": false, "submissionTerms": { "variantPolicy": "notAllowed" }, "contractPeriod": { "durationInDays": 1440 }, "hasRenewal": true, "renewal": { "description": "The Council retains the sole option to extend the contract for one further period of 12 months" } } ], "bidOpening": { "date": "2026-01-26T12:00:00Z", "address": { "streetAddress": "Aberdeenshire" } }, "communication": { "atypicalToolUrl": "http://www.publiccontractscotland.gov.uk" }, "coveredBy": [ "GPA" ], "submissionTerms": { "languages": [ "en" ], "bidValidityPeriod": { "durationInDays": 120 } }, "classification": { "id": "72000000", "scheme": "CPV" }, "hasRecurrence": false, "legalBasis": { "id": "32014L0024", "scheme": "CELEX" }, "amendments": [ { "id": "amd-7", "description": "Technical issues requires a short extension of 3 hours to 15:00hrs 26/01/2026, there will be no further extensions", "unstructuredChanges": [ { "oldValue": { "date": "2026-01-26T12:00:00Z" }, "newValue": { "date": "2026-01-26T15:00:00Z" }, "where": { "section": "IV.2.2", "label": "Time limit" } }, { "oldValue": { "date": "2026-01-26T12:00:00Z" }, "newValue": { "date": "2026-01-26T15:00:00Z" }, "where": { "section": "IV.2.7", "label": "Conditions for opening of tenders" } } ] } ] }, "language": "EN", "description": "Please be advised that, due to staff leave during the festive period, responses to any queries received may be delayed and will be addressed on or soon after 5 January 2026 NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=818885. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. (SC Ref:818885) Download the copy of the online SPD document here (to be completed online through postbox submission): https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=818885", "links": [ { "rel": "canonical", "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000818885" }, { "rel": "canonical", "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000818885" } ], "noticetype": "OJEU - F14 - Corrigendum" }