{ "tag": [ "compiled" ], "id": "ocds-r6ebe6-0000829659-2026-04-20T00:00:00Z", "date": "2026-04-20T00:00:00Z", "ocid": "ocds-r6ebe6-0000829659", "initiationType": "tender", "parties": [ { "id": "org-45", "name": "UHI Moray", "identifier": { "legalName": "UHI Moray" }, "address": { "streetAddress": "Moray Street", "locality": "Elgin", "region": "UKM62", "postalCode": "IV30 1JJ" }, "contactPoint": { "email": "ayoung@apuc-scot.ac.uk", "telephone": "+44 1343576000", "faxNumber": "+44 1343576001", "url": "http://www.publiccontractsscotland.gov.uk" }, "roles": [ "buyer" ], "details": { "classifications": [ { "id": "Body governed by public law", "scheme": "TED_CA_TYPE" }, { "id": "09", "description": "Education", "scheme": "COFOG" } ], "url": "https://www.moray.uhi.ac.uk" } }, { "id": "org-46", "name": "Elgin Sheriff Court", "identifier": { "legalName": "Elgin Sheriff Court" }, "address": { "locality": "Elgin", "postalCode": "IV30 1BU" }, "contactPoint": { "url": "http://" }, "roles": [ "reviewBody" ] } ], "buyer": { "name": "UHI Moray", "id": "org-45" }, "tender": { "id": "CS-MC-20307", "title": "Provision of Servicing, Maintenance and Repair of Air Conditioning Units", "description": "The Contractor shall provide preventive maintenance, inspection, testing, and minor repair services for the Authority's air conditioning systems to ensure optimal performance, energy efficiency, and extended equipment lifespan.", "status": "active", "items": [ { "id": "1", "additionalClassifications": [ { "id": "50700000", "scheme": "CPV" }, { "id": "45331000", "scheme": "CPV" } ], "deliveryAddresses": [ { "region": "UKM62" } ], "relatedLot": "1" } ], "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "mainProcurementCategory": "services", "submissionMethod": [ "electronicSubmission" ], "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk", "tenderPeriod": { "endDate": "2026-05-06T16:00:00Z" }, "awardPeriod": { "startDate": "2026-05-06T16:00:00Z" }, "documents": [ { "id": "APR554162", "documentType": "contractNotice", "title": "Provision of Servicing, Maintenance and Repair of Air Conditioning Units", "description": "The Contractor shall provide preventive maintenance, inspection, testing, and minor repair services for the Authority's air conditioning systems to ensure optimal performance, energy efficiency, and extended equipment lifespan.", "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR554162", "format": "text/html" }, { "id": "APR554162-1", "title": "Invitation to Tender", "datePublished": "2026-04-20T10:41:29Z", "dateModified": "2026-04-20T10:41:29Z", "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document" }, { "id": "APR554162-2", "title": "Appendix A - Form of Tender", "datePublished": "2026-04-20T10:41:29Z", "dateModified": "2026-04-20T10:41:29Z", "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document" }, { "id": "APR554162-3", "title": "Appendix B - Freedom of Information (FOI)", "datePublished": "2026-04-20T10:41:29Z", "dateModified": "2026-04-20T10:41:29Z", "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document" }, { "id": "APR554162-4", "title": "Appendix C - Terms and Conditions", "datePublished": "2026-04-20T10:41:29Z", "dateModified": "2026-04-20T10:41:29Z", "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document" }, { "id": "APR554162-5", "title": "Appendix D - Supply Chain Code of Conduct", "datePublished": "2026-04-20T10:41:29Z", "dateModified": "2026-04-20T10:41:29Z", "format": "application/pdf" }, { "id": "APR554162-6", "title": "Appendix F - Technical Questionnaire", "datePublished": "2026-04-20T10:41:29Z", "dateModified": "2026-04-20T10:41:29Z", "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document" }, { "id": "APR554162-7", "title": "Appendix G - Conflict of Interest", "datePublished": "2026-04-20T10:41:29Z", "dateModified": "2026-04-20T10:41:29Z", "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document" }, { "id": "APR554162-8", "title": "Appendix H - Specification", "datePublished": "2026-04-20T10:41:30Z", "dateModified": "2026-04-20T10:41:30Z", "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document" }, { "id": "APR554162-9", "title": "Appendix I - AC Asset List", "datePublished": "2026-04-20T10:41:30Z", "dateModified": "2026-04-20T10:41:30Z", "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet" }, { "id": "APR554162-10", "title": "Appendix E - Commercial Questionnaire", "datePublished": "2026-04-20T10:41:30Z", "dateModified": "2026-04-20T10:41:30Z", "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet" } ], "lots": [ { "id": "1", "description": "Please note the scope of this requirement is contained within 'Appendix H - Specification'. In summary, the Contractor shall provide preventive maintenance, inspection, testing, and minor repair services for the Authority's air conditioning systems to ensure optimal performance, energy efficiency, and extended equipment lifespan.", "status": "active", "hasOptions": false, "submissionTerms": { "variantPolicy": "notAllowed" }, "contractPeriod": { "durationInDays": 720 }, "hasRenewal": true, "renewal": { "description": "The Authority reserves the right to extend the contract for two (2) x twelve (12) month periods, subject to satisfactory performance and continued Authority requirement." } } ], "bidOpening": { "date": "2026-05-06T16:00:00Z" }, "contractTerms": { "hasElectronicPayment": true, "hasElectronicOrdering": true, "electronicInvoicingPolicy": "allowed", "performanceTerms": "As per specification of requirements, the SPD and all tender documentation." }, "coveredBy": [ "GPA" ], "otherRequirements": { "requiresStaffNamesAndQualifications": true }, "selectionCriteria": { "criteria": [ { "type": "suitability", "description": "F-Gas (or equivalent) registration in respect of assigned Engineers and the Organisation, for which evidence must be submitted as part of tender submission." }, { "type": "economic", "minimum": "Insurance Bidders must confirm they can provide the following supporting evidence prior to award: - Employer's (Compulsory) Liability Insurance = 5 000 000 GBP or as required by statute (in respect of any one incident and unlimited as to the number of claims) - Professional Indemnity Insurance = 2 000 000 GBP (in respect of any one incident and unlimited as to the number of claims) - Public Liability Insurance = 5 000 000 GBP (in respect of any one incident and unlimited as to the number of claims) Accounts Accounts The following evidence will be requested with tender submissions in order to conduct analysis of organisation's financial standing. - Contractors are required to submit 2 years audited accounts including profit and loss statements, or equivalent before the tender submission deadline. Alternatively, if you are unable to provide the required accounting information - e.g., a new business without the required accounts, please provide a banker's letter demonstrating their willingness to support your organisation over the term of the Contract." }, { "type": "technical", "minimum": "F-Gas (or equivalent) registration in respect of assigned Engineers and the Organisation, for which evidence must be submitted as part of tender submission." } ] }, "submissionTerms": { "languages": [ "en" ], "bidValidityPeriod": { "durationInDays": 90 } }, "classification": { "id": "50700000", "scheme": "CPV" }, "hasRecurrence": true, "recurrence": { "description": "The maximum contract duration (inclusive of extension periods) is four (4) years. Thereafter, a new contract shall be required." } }, "language": "EN", "description": "Summary of Documentation to be submitted as part of Tender Submission Appendix A - Form of Tender Appendix B - Freedom of Information Appendix D - Supply Chain Code of Conduct Appendix E - Commercial Questionnaire Appendix F - Technical Questionnaire Appendix G - Conflict of Interest NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=829659. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. (SC Ref:829659) Download the copy of the online SPD document here (to be completed online through postbox submission): https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=829659", "links": [ { "rel": "canonical", "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000829659" } ], "noticetype": "PCS Notice - Website Contract Notice" }