---
title: "Multifunctional Devices, Managed Print and Content Services and Records and Information Management"
ocid: "ocds-b5fd17-00731a1e-5113-4d52-8162-834253de034c"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-00731a1e-5113-4d52-8162-834253de034c"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-00731a1e-5113-4d52-8162-834253de034c.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-00731a1e-5113-4d52-8162-834253de034c.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "CROWN COMMERCIAL SERVICE"
published: "2017-03-15"
---

# Multifunctional Devices, Managed Print and Content Services and Records and Information Management

Buyer: CROWN COMMERCIAL SERVICE  
Current stage: Award  
OCID: ocds-b5fd17-00731a1e-5113-4d52-8162-834253de034c

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## Summary

The Crown Commercial Service is conducting a procurement process for the contract titled "Multifunctional Devices, Managed Print and Content Services and Records and Information Management," aimed at delivering comprehensive Records Information Management Services. This tender falls under the services category, specifically involving document management systems, and includes an open procedure procurement method. The contract spans from 24 December 2016 to 26 October 2020, with an associated budget of £190 million. The submission period for tenders ended on 5 September 2016.

This tender presents significant opportunities for businesses involved in document and records management services, including those specialising in off-site storage, secure shredding, and electronic data management. Companies well-suited for participation should be capable of providing comprehensive records management solutions, aligning with the Government's digital transformation initiatives. Small and medium enterprises (SMEs) are particularly encouraged to engage, as this tender framework promotes inclusivity and aims to support diverse suppliers in the sector.

## Notice

The scope of this Lot 4 Records Information Management Services is for the provision of a Records Information Management Service through the following six (6) service lines: - Off-Site Records Information Management Service (full end to end service); - Off-Site Storage of Inactive Records; - Off-Site and/or On-Site Secure Shredding, Destruction and Disposal Services; - Off-Site and/or On-Site Specialist Records Management Services; - Off-Site and/or On-Site combined Records Information Management Services; - Off-Site and/or On-Site Scanning Services. The Supplier shall support the Authority through this Framework Agreement by promoting a fully electronic Records Information Management System to Contracting Authorities that shall allow: - efficient management of Physical and Digital Information, in line with the Government's digital by default agenda; - Contracting Authorities to meet ongoing physical storage demands; - the separation of 'Active' and 'Inactive' Records to improve the management of inactive Records resulting in more competitive storage costs; - scanning services to be provided in line with the Government's digital by default agenda; - combined On-Site and Off-Site Records Information Management Services to be provided where a planned move to a fully Off-Site Records Information Management Service is a defined strategic objective; - shredding, destruction and disposal of Records in line with the Government's environmental and waste policies; and - compliance with The National Archives Gateway process, where required. The Lot 4 Framework Agreement will expire on 26.10.2020 with a maximum Call Off period of seven (7) years(84) months.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/c0d016b8-bed1-4a89-b74f-a25ceb42a55f |
| Notice type | Award Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | SME |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 15 Mar 2017 |
| Submission deadline | 5 Sep 2016 |
| Future notice date | Not specified |
| Award date | 23 Dec 2016 |
| Contract period | 24 Dec 2016 - 26 Oct 2020 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £190,000,000 |
| Lots value | Not specified |
| Awards value | £190,000,000 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | CROWN COMMERCIAL SERVICE |
| Locality | LIVERPOOL |
| Post town | Liverpool |
| Postcode | L3 9PP |
| Country | England |
| ITL 1 | TLD North West (England) |
| ITL 2 | TLD7 Merseyside |
| ITL 3 | TLD72 Liverpool |
| Local authority | Liverpool |
| Electoral ward | City Centre North |
| Westminster constituency | Liverpool Riverside |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | PLEASE REFER TO ATTACHED LIST OF SUCCESSFUL SUPPLIER'S |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 63 - Supporting and auxiliary transport services; travel agencies services
- 64 - Postal and telecommunications services
- 72 - IT services: consulting, software development, Internet and support
- 79 - Business services: law, marketing, consulting, recruitment, printing and security
- 92 - Recreational, cultural and sporting services

### Codes

- 48311100 - Document management system
- 48613000 - Electronic data management (EDM)
- 63121000 - Storage and retrieval services
- 64216200 - Electronic information services
- 72212311 - Document management software development services
- 72512000 - Document management services
- 79995100 - Archiving services
- 79996100 - Records management
- 79999100 - Scanning services
- 92512000 - Archive services

## Release History

- 15 Mar 2017 at 12:13 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/c0d016b8-bed1-4a89-b74f-a25ceb42a55f

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/c0d016b8-bed1-4a89-b74f-a25ceb42a55f
  15th March 2017 - Awarded contract notice on Contracts Finder

## Notice URLs

- http://www.gov.uk/ccs

## Provenance

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