---
title: "RFQ for the provision of Repair and Maintenance of RMU Equipment"
ocid: "ocds-b5fd17-00a42401-db02-456c-94e9-c6feeead2645"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-00a42401-db02-456c-94e9-c6feeead2645"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-00a42401-db02-456c-94e9-c6feeead2645.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-00a42401-db02-456c-94e9-c6feeead2645.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "HALTON BOROUGH COUNCIL"
published: "2020-10-13"
---

# RFQ for the provision of Repair and Maintenance of RMU Equipment

Buyer: HALTON BOROUGH COUNCIL  
Current stage: Award  
OCID: ocds-b5fd17-00a42401-db02-456c-94e9-c6feeead2645

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-00a42401-db02-456c-94e9-c6feeead2645)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-00a42401-db02-456c-94e9-c6feeead2645.json)

## Summary

Halton Borough Council is seeking qualified suppliers for the RFQ concerning the provision of repair and maintenance for their Record Management Unit (RMU) equipment, including four Fujitsu Fi-5950 Production Scanners and potentially two Zebra ZXP Series 3 Printers. Located in Runcorn and Widnes, England, the procurement process is currently complete, with the contract period set to start on 1st November 2020 and run until 31st October 2022. The tender was published on 18th September 2020 and had an estimated value of £3,000, initiated through an open procurement method which encouraged participation from a wide array of suppliers.

This tender presents a substantial opportunity for maintenance and equipment service providers, particularly small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprise (VCSE) organisations. Businesses skilled in onsite and offsite equipment support, next-day engineer visits, and fault reporting within the defined working hours are especially well-suited to submit a bid. Engaging in this contract can bolster business capabilities and provide a foothold in the public procurement market, which can lead to future opportunities within the sector.

## Notice

Halton Borough Councils are seeking quotes from appropriately qualified and experienced suppliers to provide a maintenance service, initially for equipment within the Record Management Unit (RMU) but with the option to extend to other areas with the same/similar equipment. The Council's current requirement for maintenance is for 4 x Fujitsu Fi-5950 Production Scanners, which are heavily used daily and all need to be operational:- Scanner Part No Serial Manufacture Date 1 PA03450-B501 000380 2012-08 2 PA03450-B501 000381 2012-08 3 PA03450-B501 100158 2013-10 4 PA03450-B561 AA2CC00096 2016-10 The above devices are located within the RMU, Picow Farm Depot, Picow Farm Road, Runcorn, WA7 4UB The proposed maintenance Must include but not be limited to:- - Onsite/Offsite Support - Next Day Engineer Visit for Faults - Support Availability for fault reporting and engineer callout within office hours (Monday-Friday 9am - 5.30pm) - Fault Categorisation, including call logging and tracking - Agreed Service Levels - Parts and labour warranty The Council currently utilises 2 x Zebra ZXP Series 3 Printers used by Central Admin for Identification Card Printing, the Council are also requesting maintenance costs for these devices, although there is no guarantee they will be included in the contract. Printer Serial Numbers 1 Z3J163200683 2 Z3J151400056 The above devices are located within the Municipal Building, Kingsway, Widnes, WA8 7QF

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/6a6913b4-9b03-48e6-abe7-464bf7ba7b98 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | SME, VCSE |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 13 Oct 2020 |
| Submission deadline | 5 Oct 2020 |
| Future notice date | Not specified |
| Award date | 5 Oct 2020 |
| Contract period | 1 Nov 2020 - 31 Oct 2022 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £3,000 |
| Lots value | Not specified |
| Awards value | £15,429 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | HALTON BOROUGH COUNCIL |
| Locality | WIDNES |
| Post town | Warrington |
| Postcode | WA8 7EA |
| Country | England |
| ITL 1 | TLD North West (England) |
| ITL 2 | TLD7 Merseyside |
| ITL 3 | TLD71 East Merseyside |
| Local authority | Halton |
| Electoral ward | Central & West Bank |
| Westminster constituency | Widnes and Halewood |
| Delivery location | TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | SPIGRAPH |

## CPV Codes

### Divisions

- 30 - Office and computing machinery, equipment and supplies except furniture and software packages
- 50 - Repair and maintenance services

### Codes

- 30000000 - Office and computing machinery, equipment and supplies except furniture and software packages
- 50312000 - Maintenance and repair of computer equipment
- 50320000 - Repair and maintenance services of personal computers

## Release History

- 13 Oct 2020 at 15:48 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/6a6913b4-9b03-48e6-abe7-464bf7ba7b98
- 18 Sep 2020 at 11:46 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/793f715a-9f47-4dc1-b4e9-f086120d90ab

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/6a6913b4-9b03-48e6-abe7-464bf7ba7b98
  13th October 2020 - Awarded contract notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/793f715a-9f47-4dc1-b4e9-f086120d90ab
  18th September 2020 - Opportunity notice on Contracts Finder

## Notice URLs

- http://www2.halton.gov.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-00a42401-db02-456c-94e9-c6feeead2645. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-00a42401-db02-456c-94e9-c6feeead2645.json.