--- title: "NHS England - Dynamic Purchasing System for the provision of Lloyd George record digitisation services" ocid: "ocds-b5fd17-00cb2ff3-0af7-49d5-8651-e99d520a69b2" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-00cb2ff3-0af7-49d5-8651-e99d520a69b2" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-00cb2ff3-0af7-49d5-8651-e99d520a69b2.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-00cb2ff3-0af7-49d5-8651-e99d520a69b2.json" source: "Contracts Finder" current_stage: "Tender" buyer: "NHS SOUTH, CENTRAL AND WEST COMMISSIONING SUPPORT UNIT" published: "2020-08-03" --- # NHS England - Dynamic Purchasing System for the provision of Lloyd George record digitisation services Buyer: NHS SOUTH, CENTRAL AND WEST COMMISSIONING SUPPORT UNIT Current stage: Tender OCID: ocds-b5fd17-00cb2ff3-0af7-49d5-8651-e99d520a69b2 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-00cb2ff3-0af7-49d5-8651-e99d520a69b2) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-00cb2ff3-0af7-49d5-8651-e99d520a69b2.json) ## Summary NHS England, through the NHS South, Central and West Commissioning Support Unit, has initiated a Dynamic Purchasing System (DPS) for the digitisation of Lloyd George records across general practice. This tender, titled "NHS England - Dynamic Purchasing System for the provision of Lloyd George record digitisation services," aims to establish a national framework to streamline the digitisation services for approximately 6,743 GP practices in England, serving a population of around 60.4 million. The procurement is currently in the tender stage, with applications open until 2nd September 2020. The contract period will run from 3rd September 2020 to 2nd August 2024, with a possible extension of up to 24 months. The total estimated value of this contract is £185 million, divided into three lots focusing on scanning services and integration with clinical systems. This procurement presents substantial opportunities for businesses, particularly those involved in scanning services, electronic data management, and document management systems, to expand their operations within the public health sector. Suppliers with experience in handling large-scale digital transformation projects or those who are capable of offering robust data security solutions will be particularly well-suited to compete. Additionally, small and medium enterprises (SMEs) can take advantage of this DPS, as it allows multiple suppliers to join during its operational period, creating room for innovative solutions to improve patient record management in GP practices throughout England. ## Notice NHS England & NHS Improvement (NHSEI) are seeking to develop a national approach to the digitisation of Lloyd George records in GP practices. The National Commercial & Procurement Hub (on behalf of NHSEI) is seeking suitably experienced and qualified suppliers to join a Dynamic Purchasing System (DPS) as the vehicle for the procurement of digitisation services for NHS Clinical Commissioning Groups (CCGs), and other Contracting Authorities identified on a regional or local basis. The DPS will be divided into three Categories (Lots): Lot 1 Scanning services Lot 2 Integration with foundation clinical system Lot 3 Scanning services/integration with foundation clinical system (being the aggregate subject-matter of Lots 1 and 2). Suppliers interested in performing the services covered by both Lots 1 and 2, may apply for Lot 3 in addition to applying for both Lots 1 and 2. The awarding of specific contracts will be via invitation to tender to Suppliers listed on the established DPS. There are currently 6743 GP practices in England serving a population of c 60.4 million patients. Some practices have already digitised their records, and nationally supported pilots have informed the development of an approach, specification and set of standards, and process map. The GP Contract requires that by 2022/23, Lloyd George notes will be digitised and patients will have access to their records. The agreed approach, therefore, needs to ensure that CCGs can award contracts to suitably qualified and experienced suppliers who can deliver against this requirement, whilst keeping the burden to practices to a minimum. The contract period for the DPS will remain open (valid) for a period of 4 years (to 2nd August 2024) with a possible extension up to 24 months. Suppliers may join the DPS at any time during its life. Application to the DPS will be via a Selection Questionnaire, evaluation of which may include a virtual or face to face site visit. Bidders who are unsuccessful will be able to re-apply to join at any point during the life of the DPS. Successful bidders will be required to sign a Participation Agreement. Contracting Authorities will be able to use the DPS to award specific contracts, but inviting suppliers listed to compete via an ITT. Competitions will commence immediately following the initial 30 day period for applications. The estimated total value is PS185m split across the 3 lots. Contract values for each lot will vary according to the Lots that Contracting Authorities select to use. The procurement documents are available for unrestricted and full direct access, free of charge, at https://in-tendhost.co.uk/scwcsu/aspx/Home Additional information: The overarching technical specification upon which the DPS is established will be subject to change throughout the lifetime in order to align with national standards. The scope may be subject to variation in order to incorporate digitisation services which span across other parts of the UK or additional care settings (including secondary and urgent care). Any such change will be subject to approval and economic operators will be notified of any such planned changes. It is envisaged that this DPS will be used by the following public sector bodies (and all successors thereto). The public sector bodies to whom the use of this DPS will be open include: (1) All National Health Service (NHS) bodies in England, including but not limited to (i) acute trusts (a list of which can be found at http://www.nhs.uk/servicedirectories/pages/NHStrustlisting.aspx); (ii) health and care trusts (a list of which can be found at http://www.nhs.uk/ServiceDirectories/Pages/NHSListing.aspx); (iii) mental health trusts (a list of which can be found at http://www.nhs.uk/ServiceDirectories/Pages/NHSTrustListing.aspx); (iv) clinical commissioning groups (a list of which can be found at https://www.nhs.uk/ServiceDirectories/Pages/CCGListing.aspx); (v) ambulance trusts (a list of which can be found at http://www.nhs.uk/ServiceDirectories/Pages/NHSTrustListing.aspx); (vi) area teams (a list of which can be found at http://www.nhs.uk/ServiceDirectories/Pages/AreaTeamListing.aspx); (vii) special health authorities (http://www.nhs.uk/ServiceDirectories/Pages/SpecialHealthAuthorityListing.aspx); (viii) NHS England. (2) All local authorities (a list of which can be found at https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/791684/List_of_councils_in_England_2019.pdf. Interested providers will be able to view this notice via the 'current tenders' list on the e-procurement system In-Tend. You will need to be registered on the system and 'express an interest', and then complete a response as specified within the procurement documents. Please include at least two contacts on registration. The services are deemed to be subject to the full regime of current EU procurement legislation and as such this tender will be conducted in accordance with, and governed by, the Public Contracts Regulations 2015 (as amended). This contract will therefore be awarded in accordance with the provisions applicable in Regulation 5 of the Public Contracts Regulations 2015 and the DPS operated in accordance with Regulation 34 thereof. The contracting authority intends to observe the provisions and 10 day standstill period described in the Public Contracts Regulations 2015 (as amended) as far as applicable. Unsuccessful applicants will receive scores and reasons why the applicant was unsuccessful. Deadlines for lodging appeals should be in accordance with Regulations. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/e6b68ddf-5515-404a-9797-ab46fa96f8c3 | | Notice type | Tender Notice | | Procurement type | Dynamic | | Procurement category | Services | | Procurement method | Selective | | Procurement method details | Restricted procedure (above threshold) | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Planning, Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 3 Aug 2020 | | Submission deadline | 2 Sep 2020 | | Future notice date | 18 Feb 2020 | | Award date | Not specified | | Contract period | 2 Sep 2020 - 2 Aug 2024 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | NHS SOUTH, CENTRAL AND WEST COMMISSIONING SUPPORT UNIT | | Locality | LEEDS | | Post town | Leeds | | Postcode | LS2 7UE | | Country | England | | ITL 1 | TLE Yorkshire and The Humber | | ITL 2 | TLE4 West Yorkshire | | ITL 3 | TLE42 Leeds | | Local authority | Leeds | | Electoral ward | Little London & Woodhouse | | Westminster constituency | Leeds Central and Headingley | | Delivery location | Not specified | ## CPV Codes ### Divisions - 48 - Software package and information systems - 60 - Transport services (excl. Waste transport) - 63 - Supporting and auxiliary transport services; travel agencies services - 72 - IT services: consulting, software development, Internet and support - 79 - Business services: law, marketing, consulting, recruitment, printing and security - 92 - Recreational, cultural and sporting services ### Codes - 48311100 - Document management system - 48613000 - Electronic data management (EDM) - 48814000 - Medical information systems - 60000000 - Transport services (excl. Waste transport) - 63121100 - Storage services - 72317000 - Data storage services - 72512000 - Document management services - 79996100 - Records management - 79999100 - Scanning services - 92512100 - Archive destruction services ## Release History - 3 Aug 2020 at 15:14 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/e6b68ddf-5515-404a-9797-ab46fa96f8c3 - 10 Feb 2020 at 10:39 - Planning - Market Engagement Notice - https://www.contractsfinder.service.gov.uk/Notice/05f4ae47-388e-4f0a-8863-ca28876bd58c ## Documents - https://www.contractsfinder.service.gov.uk/Notice/e6b68ddf-5515-404a-9797-ab46fa96f8c3 3rd August 2020 - Opportunity notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/05f4ae47-388e-4f0a-8863-ca28876bd58c 10th February 2020 - Early engagement notice on Contracts Finder - https://in-tendhost.co.uk/scwcsu/aspx/Home e-procurement system ## Notice URLs - http://www.nhs.uk/ServiceDirectories/Pages/AreaTeamListing.aspx - http://www.nhs.uk/ServiceDirectories/Pages/NHSListing.aspx - http://www.nhs.uk/ServiceDirectories/Pages/NHSTrustListing.aspx - http://www.nhs.uk/ServiceDirectories/Pages/SpecialHealthAuthorityListing.aspx - http://www.nhs.uk/servicedirectories/pages/NHStrustlisting.aspx - https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/791684/List_of_councils_in_England_2019.pdf - https://www.england.nhs.uk/ - https://www.nhs.uk/ServiceDirectories/Pages/CCGListing.aspx ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. 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