---
title: "E-Filing"
ocid: "ocds-b5fd17-00d9ddfc-689c-4062-b400-caf0f5ada5c4"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-00d9ddfc-689c-4062-b400-caf0f5ada5c4"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-00d9ddfc-689c-4062-b400-caf0f5ada5c4.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-00d9ddfc-689c-4062-b400-caf0f5ada5c4.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "BRITISH TRANSPORT POLICE"
published: "2021-07-08"
---

# E-Filing

Buyer: BRITISH TRANSPORT POLICE  
Current stage: Award  
OCID: ocds-b5fd17-00d9ddfc-689c-4062-b400-caf0f5ada5c4

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-00d9ddfc-689c-4062-b400-caf0f5ada5c4)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-00d9ddfc-689c-4062-b400-caf0f5ada5c4.json)

## Summary

The British Transport Police is conducting a public procurement tender titled "E-Filing," aimed at transitioning from paper-based employee file storage to a cloud-based solution. This project falls under the "Document creation, drawing, imaging, scheduling and productivity software package" industry category and is located in Birmingham. The procurement is currently in the Award stage, with a total value of £79,082, and the contract period is set to commence on 26th March 2021 and conclude on 25th March 2022. Interested suppliers had until 7th January 2021 to submit their tenders, with the awarding decision taking place on 8th January 2021.

This tender presents significant opportunities for businesses specialising in data services and document management solutions, particularly those capable of handling large volumes of documents. Companies that can efficiently manage the scanning and digitisation of employee files will find this contract appealing. As the tender was awarded to IRON MOUNTAIN (UK) PLC, there may still be further opportunities for subcontractors or partnerships within this sector, particularly for SMEs looking to grow through collaboration with larger firms.

## Notice

At present all employee files are held in a paper-based format in a filing room in the Human Resource Business Centre, Axis House in Birmingham. The scope of work for this activity is to scan all existing employee files in Axis house and host these on a cloud-based platform It is anticipated that this project will be implemented by end Q2 2021 Scanning is to be completed within 4 months of the contract commencement date. Number of Files........................................................................... 6,000 Average Documents per File.......................................................... 6 Average Pages per Document........................................................ 25 Percent Duplexed......................................................................... 10% Estimated Total Number of Images................................................. 970,200

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/e5e6c24f-b07b-4e44-9cdf-a6f319e4e315 |
| Notice type | Award Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Call-off from a framework agreement |
| Tender suitability | SME |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 8 Jul 2021 |
| Submission deadline | 7 Jan 2021 |
| Future notice date | Not specified |
| Award date | 8 Jan 2021 |
| Contract period | 26 Mar 2021 - 25 Mar 2022 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £79,082 |
| Lots value | Not specified |
| Awards value | £43,659 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | BRITISH TRANSPORT POLICE |
| Locality | LONDON |
| Post town | North West London |
| Postcode | NW1 9LN |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI3 Inner London - West |
| ITL 3 | TLI36 Camden |
| Local authority | Camden |
| Electoral ward | Camden Town |
| Westminster constituency | Holborn and St Pancras |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | IRON MOUNTAIN (UK |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 72 - IT services: consulting, software development, Internet and support

### Codes

- 48300000 - Document creation, drawing, imaging, scheduling and productivity software package
- 72300000 - Data services

## Release History

- 8 Jul 2021 at 08:09 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/e5e6c24f-b07b-4e44-9cdf-a6f319e4e315

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/e5e6c24f-b07b-4e44-9cdf-a6f319e4e315
  8th July 2021 - Awarded contract notice on Contracts Finder

## Notice URLs

- https://www.btp.police.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-00d9ddfc-689c-4062-b400-caf0f5ada5c4. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-00d9ddfc-689c-4062-b400-caf0f5ada5c4.json.