---
title: "WCC - Library Management System."
ocid: "ocds-b5fd17-00eae820-f702-4452-9cf8-15b519cc32b9"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-00eae820-f702-4452-9cf8-15b519cc32b9"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-00eae820-f702-4452-9cf8-15b519cc32b9.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-00eae820-f702-4452-9cf8-15b519cc32b9.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "WARWICKSHIRE COUNTY COUNCIL"
published: "2024-05-07"
---

# WCC - Library Management System.

Buyer: WARWICKSHIRE COUNTY COUNCIL  
Current stage: Award  
OCID: ocds-b5fd17-00eae820-f702-4452-9cf8-15b519cc32b9

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## Summary

The Warwickshire County Council is seeking to procure a Library Management System to be used primarily by Libraries and Information Service, operating in the West Midlands, United Kingdom. The contract has been awarded to Axielle ALM Ltd with an initial contract spend of approximately £225,000 over a three-year period, extendable up to ten years. The procurement method used is an open procedure with a tender deadline set for 19th February 2024.

This procurement opportunity provides a chance for technology companies specializing in library management systems to compete and secure a contract with Warwickshire County Council. Businesses offering cloud-based solutions and with experience in the library services industry would be well-suited to participate. The Council is keen on maximising flexibility and adaptability throughout the contract duration, offering opportunities for long-term business growth and collaboration.

## Notice

Warwickshire County Council (WCC) Library and Information Services are seeking to procure a replacement Library Management System, Open Public Access Catalogue and Library App (Library Management Software). The awarded contract will be for software for the use primarily by Libraries and Information Service (Library Service). The Library Service operates over 18 locations, with a Home Library Service, Schools Library Service, 3 mobile libraries and 12 Community Managed Libraries. Any proposed solution must allow for each location to access and use the solution. The Council reserves the right to reduce or add to the number of locations during the contract term. Proposed solutions must have the ability to increase the number of locations if required during the contract term. The Council wishes to move to a cloud / Tenderer hosted solution and so the Council will not accept and will deem non-compliant, any submissions that require the Council to host software on its own infrastructure. Contract Duration - The service will be required for an initial contract term of [3] years however, WCC reserves the right to extend the contract by further periods not exceeding 84 months, 84 months being the maximum available extension period. The extension period(s) are at the Council's discretion. Contract duration (initial period) - 02/04/2024 - 01/04/2027, & (including extensions) 02/04/2024 - 01/04/2034, if deemed required. The initial contract spend is estimated to have a value of circa PS225,000.00, over a three year contract duration. The total contract spend (including all extension periods) is circa PS840,000.00 over a maximum ten years contract duration, This is to enable maximum flexibility/adaptability throughout the duration of the contract. Warwickshire County Council will be using its e-tendering system (In-Tend) for the administration of this procurement process and providers must register with the system to be able to express an interest. The web address is: https://in-tendhost.co.uk/csw-jets/aspx/Home. Registration and use of In-Tend is free. Once registered, all correspondence for this procurement process must be via the in-tend correspondence function; However, if you are unable to register with the website please email us at procurement@warwickshire.gov.uk.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/cff71ec5-32a7-4bf5-834c-a0345f5fb29a |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure (above threshold) |
| Tender suitability | SME |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 7 May 2024 |
| Submission deadline | 19 Feb 2024 |
| Future notice date | Not specified |
| Award date | 11 Apr 2024 |
| Contract period | 11 Apr 2024 - 12 Apr 2034 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £840,000 |
| Lots value | Not specified |
| Awards value | £586,152 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | WARWICKSHIRE COUNTY COUNCIL |
| Locality | WARWICK |
| Post town | Coventry |
| Postcode | CV34 4RL |
| Country | England |
| ITL 1 | TLG West Midlands (England) |
| ITL 2 | TLG1 Herefordshire, Worcestershire and Warwickshire |
| ITL 3 | TLG13 Warwickshire CC |
| Local authority | Warwick |
| Electoral ward | Warwick Saltisford |
| Westminster constituency | Warwick and Leamington |
| Delivery location | TLG West Midlands (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | AXIELLE ALM |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48161000 - Library management system

## Release History

- 7 May 2024 at 13:58 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/cff71ec5-32a7-4bf5-834c-a0345f5fb29a
- 30 Jan 2024 at 11:07 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/ebadc64f-4a5f-4dea-bcbb-cde39da201a7
- 15 Jan 2024 at 15:38 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/ebadc64f-4a5f-4dea-bcbb-cde39da201a7

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/cff71ec5-32a7-4bf5-834c-a0345f5fb29a
  7th May 2024 - Awarded contract notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/ebadc64f-4a5f-4dea-bcbb-cde39da201a7
  30th January 2024 - Opportunity notice on Contracts Finder

## Notice URLs

- https://in-tendhost.co.uk/csw-jets/aspx/Home

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-00eae820-f702-4452-9cf8-15b519cc32b9. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-00eae820-f702-4452-9cf8-15b519cc32b9.json.