--- title: "103978 EVENT MANAGEMENT COMPANY FOR MAJOR CEREMONIAL EVENTS" ocid: "ocds-b5fd17-016a6ba6-f561-4337-b850-8178be3c0633" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-016a6ba6-f561-4337-b850-8178be3c0633" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-016a6ba6-f561-4337-b850-8178be3c0633.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-016a6ba6-f561-4337-b850-8178be3c0633.json" source: "Contracts Finder" current_stage: "Tender" buyer: "DCMS" published: "2024-06-27" --- # 103978 EVENT MANAGEMENT COMPANY FOR MAJOR CEREMONIAL EVENTS Buyer: DCMS Current stage: Tender OCID: ocds-b5fd17-016a6ba6-f561-4337-b850-8178be3c0633 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-016a6ba6-f561-4337-b850-8178be3c0633) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-016a6ba6-f561-4337-b850-8178be3c0633.json) ## Summary The Department for Culture, Media & Sport (DCMS) is inviting tenders for the procurement of an Event Management Company for Major Ceremonial Events in London. The deadline for tender submissions has been extended to 10am on Monday, 15th July 2024. The total estimated contract value is £105,000,000. The procurement stage is currently active, with a procurement method classified as 'Other'. Interested businesses in the Event Services industry should take note of this opportunity in the services category and prepare to engage with DCMS through the Atamis e-sourcing portal. This tender by DCMS presents a significant business growth opportunity for Event Management Companies experienced in organising Major Royal Ceremonial Events. Small and medium-sized enterprises are specifically marked as suitable bidders. Businesses should act promptly to complete a Non-Disclosure Agreement and gain access to the procurement documentation to participate in this lucrative contract worth millions of pounds. The contract period is set to start on 21st October 2024 and run until 20th October 2026, providing a substantial horizon for potential growth and partnership opportunities in the event management sector. ## Notice UPDATE NOTICE: The tender return deadline for 103978 EVENT MANAGEMENT COMPANY FOR MAJOR CEREMONIAL EVENTS has been extended from 12pm midday on Friday, 5th July 2024, to 10am on Monday, 15th July 2024. Note the change in both the return date and time. PROCUREMENT SUBJECT TO LIGHT TOUCH REGULATIONS 74 TO 77 OF THE PUBLIC CONTRACTS REGULATIONS 2015. This is a Contract Notice related to a Prior Information (PIN) published by the Department for Culture, Media & Sport (DCMS) on 30th April 2024. Reference: https://www.find-tender.service.gov.uk/Notice/013957-2024 DCMS is seeking to appoint a suitably experienced Event Management Company (EMC) for the provision of planning and, if activated, delivery of Major Royal Ceremonial Event(s) (Events) in London. The Estimated total value included in this Notice is the estimated maximum value if the Authority were to take up all options available under this contract. The appointed EMC will be required to: - prepare and maintain an Event Management Plan for the delivery of Events, - hold a supply chain at sufficient readiness for no-notice Event delivery, - deliver the Event(s) if required/ Activated. DCMS is conducting this procurement exercise via Atamis e-sourcing portal. Interested organisations will be required to complete a Non-Disclosure Agreement (NDA) prior to being provided access to the procurement documents or any other documents regarding the requirement. The NDA is available within the Atamis e-sourcing portal link above; completed NDA's are to be returned via the Messaging function within the portal. Upon receipt of a signed copy of the NDA, DCMS will carry out due diligence on the organisation applying to verify authenticity prior to providing access to the procurement workspace within Atamis where the procurement documentation can be viewed. Organisations that do not provide a signed copy of the NDA directly to DCMS via the Atamis Portal messaging system will not be granted access to the procurement workspace and documentation. To obtain further information, please follow these steps: 1. Log in to the supplier portal at http://dcms.my.site.com/ 2. Locate the opportunity using 'My Proposals and Quotes' If you cannot see the opportunity after following the above, please contact support@atamis.co.uk who are able to assist with any project access issues or any log-in/ registration issues. 3. Download the Non-Disclosure Agreement (NDA) for review 4. Return a signed NDA to DCMS via the Atamis e-Sourcing messaging system (interested Bidders are advised to do this as soon as possible) - 5. Once DCMS have reviewed and returned the signed NDA you will be added to the ITT project. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/0766fd14-fa1c-42a9-9a8e-3f98e7c456be | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Other - | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 27 Jun 2024 | | Submission deadline | 15 Jul 2024 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 20 Oct 2024 - 20 Oct 2026 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £105,000,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | DCMS | | Locality | LONDON | | Post town | South West London | | Postcode | SW1A 2BQ | | Country | England | | ITL 1 | TLI London | | ITL 2 | TLI3 Inner London - West | | ITL 3 | TLI35 Westminster and City of London | | Local authority | Westminster | | Electoral ward | St James's | | Westminster constituency | Cities of London and Westminster | | Delivery location | TLI London | ## CPV Codes ### Divisions - 71 - Architectural, construction, engineering and inspection services - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 71242000 - Project and design preparation, estimation of costs - 79952000 - Event services ## Release History - 27 Jun 2024 at 16:04 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/0766fd14-fa1c-42a9-9a8e-3f98e7c456be - 5 Jun 2024 at 16:54 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/fb75d6b4-3a7e-4a29-8dc1-f0dd6ab5af41 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/0766fd14-fa1c-42a9-9a8e-3f98e7c456be 27th June 2024 - Opportunity notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/fb75d6b4-3a7e-4a29-8dc1-f0dd6ab5af41 5th June 2024 - Opportunity notice on Contracts Finder ## Notice URLs - http://dcms.my.site.com/ - https://www.find-tender.service.gov.uk/Notice/013957-2024 ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-016a6ba6-f561-4337-b850-8178be3c0633. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-016a6ba6-f561-4337-b850-8178be3c0633.json.