---
title: "Democratic Management System - Ashfield District Council"
ocid: "ocds-b5fd17-01bdf472-e040-4caf-bb83-d4aff558d50e"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-01bdf472-e040-4caf-bb83-d4aff558d50e"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-01bdf472-e040-4caf-bb83-d4aff558d50e.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-01bdf472-e040-4caf-bb83-d4aff558d50e.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "Nottinghamshire County Council"
published: "2026-08-06"
---

# Democratic Management System - Ashfield District Council

Buyer: Nottinghamshire County Council  
Current stage: Award  
OCID: ocds-b5fd17-01bdf472-e040-4caf-bb83-d4aff558d50e

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## Summary

Nottinghamshire County Council procured a software-as-a-service democratic management system for Ashfield District Council. The requirement is a services contract covering software and information systems, intended to support the administration and management of democratic processes. Delivery is in England, United Kingdom. The named buying organisation is Nottinghamshire County Council, while Ashfield District Council is identified in the requirement title and description as the council for which the system is being provided. The opportunity is relevant to suppliers of cloud-based public-sector software, particularly platforms designed for council meetings, democratic governance, agenda management, records, reporting and related administrative workflows. It is a focused technology service rather than a general IT supply or construction requirement.

The procurement is complete and has been awarded. Nottinghamshire County Council used a direct award under CCS Framework RM6259, Lot 4. The award was made to Civica UK Ltd on 23 July 2026 for £95,000. The contract period runs from 1 August 2026 to 31 July 2028. The tender submission deadline was 8 July 2026 at 23:59. The procurement was classified as a services requirement for software packages and information systems. Civica UK Ltd is the sole awarded supplier, and the award is active. The published requirement describes the contract as a provision of a SaaS democratic management system for Ashfield District Council. The procurement was suitable for small and medium-sized enterprises.

For suppliers that did not win, this award provides a clear example of Nottinghamshire County Council’s demand for a cloud-based democratic management platform delivered for a local authority. Credible competitors would need a mature SaaS product that supports council democratic administration, with the security, reliability, usability and service management expected in public-sector environments. Relevant capability includes configuring workflows for meetings and agendas, managing democratic records, supporting users and maintaining the system throughout the service period. Suppliers should also understand direct awards through established public-sector frameworks, including how their offering is positioned within an appropriate framework lot. The requirement is suitable for SMEs, so smaller specialist software providers with proven delivery capacity may be relevant.

## Notice

Provision of a SAAS democratic management system for Ashfield district Council. Awarded through CCS Framework RM6259 Lot 4

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/90ee038d-9cde-4581-b094-a87258c9be62 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Direct |
| Procurement method details | Direct award |
| Tender suitability | SME |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 6 Aug 2026 |
| Submission deadline | 8 Jul 2026 |
| Future notice date | Not specified |
| Award date | 23 Jul 2026 |
| Contract period | 1 Aug 2026 - 31 Jul 2028 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £95,000 |
| Lots value | Not specified |
| Awards value | £95,000 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | Nottinghamshire County Council |
| Locality | NOTTINGHAM |
| Postcode area | Nottingham |
| Postcode | NG2 7QP |
| Country | England |
| ITL 1 | TLF East Midlands (England) |
| ITL 2 | TLF1 Derbyshire and Nottinghamshire |
| ITL 3 | TLF16 South Nottinghamshire |
| Local authority | Rushcliffe |
| Electoral ward | Trent Bridge |
| Westminster constituency | Rushcliffe |
| Delivery location | TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | Civica UK Ltd |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 6 Aug 2026 at 11:04 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/90ee038d-9cde-4581-b094-a87258c9be62

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/90ee038d-9cde-4581-b094-a87258c9be62
  6th August 2026 - Awarded contract notice on Contracts Finder

## Notice URLs

- http://www.nottinghamshire.gov.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-01bdf472-e040-4caf-bb83-d4aff558d50e. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-01bdf472-e040-4caf-bb83-d4aff558d50e.json.