---
title: "The Provision of a Staff Expense Claims System"
ocid: "ocds-b5fd17-02126741-e719-428f-b43b-aab030834b44"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-02126741-e719-428f-b43b-aab030834b44"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-02126741-e719-428f-b43b-aab030834b44.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-02126741-e719-428f-b43b-aab030834b44.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "SUSSEX COMMUNITY NHS FOUNDATION TRUST"
published: "2026-02-05"
---

# The Provision of a Staff Expense Claims System

Buyer: SUSSEX COMMUNITY NHS FOUNDATION TRUST  
Current stage: Award  
OCID: ocds-b5fd17-02126741-e719-428f-b43b-aab030834b44

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-02126741-e719-428f-b43b-aab030834b44)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-02126741-e719-428f-b43b-aab030834b44.json)

## Summary

The public procurement process involves the Sussex Community NHS Foundation Trust as the buying organisation and centres on the provision of a Staff Expense Claims System within the software supply services industry category. Located in Brighton, United Kingdom, this process falls under the 'award' stage as of 5th February 2026, which marks the publication date of the award notice. The contract, stemming from a selective procurement method via a call-off from a framework agreement, was awarded on 1st February 2026 to Softcat Plc, with a total value of £119,694. The contract period runs from 1st February 2026 to 31st January 2031.

This procurement presents businesses with an opportunity to engage with the public sector, specifically in managing staff expense claims through a secure and efficient software system. Companies specialising in software solutions, particularly those large-scale organisations like Softcat Plc, are well-suited to compete in such tenders. As the procurement favours established entities over SMEs or VCSEs, it highlights prospects for businesses capable of providing comprehensive software services to support robust reporting and compliance as required by the Sussex Community NHS Foundation Trust.

## Notice

Provision of a secure, hosted Staff Expense Claims system to support the accurate and compliant processing of staff expense claims, including mileage validation, duty of care functionality, reporting, and audit requirements, for use across Sussex Community NHS Foundation Trust.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/bdac56d2-f1a6-4e5c-a5c7-2ed045c39b2e |
| Notice type | Award Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Call-off from a framework agreement |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 5 Feb 2026 |
| Submission deadline | 31 Jan 2026 |
| Future notice date | Not specified |
| Award date | 1 Feb 2026 |
| Contract period | 1 Feb 2026 - 31 Jan 2031 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £119,694 |
| Lots value | Not specified |
| Awards value | £119,694 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | SUSSEX COMMUNITY NHS FOUNDATION TRUST |
| Locality | BRIGHTON |
| Post town | Brighton |
| Postcode | BN2 3EW |
| Country | England |
| ITL 1 | TLJ South East (England) |
| ITL 2 | TLJ2 Surrey, East and West Sussex |
| ITL 3 | TLJ21 Brighton and Hove |
| Local authority | Brighton and Hove |
| Electoral ward | Hanover & Elm Grove |
| Westminster constituency | Brighton Kemptown and Peacehaven |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | SOFTCAT |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72268000 - Software supply services

## Release History

- 5 Feb 2026 at 14:39 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/bdac56d2-f1a6-4e5c-a5c7-2ed045c39b2e

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/bdac56d2-f1a6-4e5c-a5c7-2ed045c39b2e
  5th February 2026 - Awarded contract notice on Contracts Finder

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-02126741-e719-428f-b43b-aab030834b44. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-02126741-e719-428f-b43b-aab030834b44.json.