--- title: "PQ0286 - Room Booking System" ocid: "ocds-b5fd17-0213b09e-6d3a-4a3a-ab3c-941e2670c733" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-0213b09e-6d3a-4a3a-ab3c-941e2670c733" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-0213b09e-6d3a-4a3a-ab3c-941e2670c733.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-0213b09e-6d3a-4a3a-ab3c-941e2670c733.json" source: "Contracts Finder" current_stage: "Tender" buyer: "BIRMINGHAM CITY COUNCIL" published: "2021-07-08" --- # PQ0286 - Room Booking System Buyer: BIRMINGHAM CITY COUNCIL Current stage: Tender OCID: ocds-b5fd17-0213b09e-6d3a-4a3a-ab3c-941e2670c733 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-0213b09e-6d3a-4a3a-ab3c-941e2670c733) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-0213b09e-6d3a-4a3a-ab3c-941e2670c733.json) ## Summary The Birmingham City Council is currently inviting tenders for a five-year contract to provide a Room Booking System aimed at managing the booking of rooms, desks, and parking as part of its transition to a hybrid working model. The contract is set to commence on 2nd August 2021 and will run until 1st August 2026, with the deadline for submissions being 14th July 2021 at 5pm. This procurement falls within the services category, specifically focusing on information systems, and will be conducted using an e-tendering system known as In-tend, requiring potential suppliers to register prior to submitting their quotations. This tender presents a significant opportunity for businesses specialising in information technology and systems management, particularly those that can offer intuitive booking solutions and support services. Small and medium-sized enterprises (SMEs) are particularly encouraged to participate, as the contract aims to enhance resource management within the Birmingham region. Companies adept in system implementation, database management, and systems analysis could find themselves well-positioned to compete for this contract and contribute to the efficient operations of the Birmingham Children's Trust. ## Notice Booking System for Rooms, Desks and Parking. Birmingham Children's Trust is moving to a hybrid / agile working model and requires a booking system that will enable easy booking and effective management of desks, rooms and parking across a number of buildings. Whilst it needs to be an easy and intuitive for those booking resources it also need to be informative telling the user about the resource they are booking and its proximity to other facilities for example. The system also needs to provide information that can be used to help ensure effective utilisation, management and planning of the resources concerned. This contract will be for a period of 5 years commencing 2nd August 2021 until 1st August 2026. The Council will be using its free to use e-tendering system (in-tend) for the administration of this procurement process and potential suppliers must register with the system to be able to express an interest. If you wish to express an interest in this opportunity please click on the following link to access https://in-tendhost.co.uk/birminghamcc/ and submit your details to register. You will then be sent details on how to log on which will enable you to download all relevant quotation documentation. If you are unable to register with In-tend or have any questions or problems on how to use this web site please either email us at: cps@birmingham.gov.uk or call CPS Helpdesk on 0121 464 8000. Your completed quotation submission should be returned by 5pm on 14th July 2021 via the 'in-tend' system https://in-tendhost.co.uk/birminghamcc Additional information: If you are interested in tendering please click on the following link to access Birmingham City Council's tender Portal. Delivery Notes Birmingham Is a Recurrent Procurement Type? : No ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/30027f8b-1c95-4cae-aff6-7297e7b84450 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Other - | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 8 Jul 2021 | | Submission deadline | 14 Jul 2021 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 2 Aug 2021 - 1 Aug 2026 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | BIRMINGHAM CITY COUNCIL | | Locality | WEST MIDLANDS | | Post town | Birmingham | | Postcode | B4 7DJ | | Country | England | | ITL 1 | TLG West Midlands (England) | | ITL 2 | TLG3 West Midlands | | ITL 3 | TLG31 Birmingham | | Local authority | Birmingham | | Electoral ward | Newtown | | Westminster constituency | Birmingham Ladywood | | Delivery location | TLG West Midlands (England) | ## CPV Codes ### Divisions - 48 - Software package and information systems - 72 - IT services: consulting, software development, Internet and support ### Codes - 48610000 - Database systems - 48612000 - Database-management system - 48620000 - Operating systems - 48810000 - Information systems - 72222200 - Information systems or technology planning services - 72224100 - System implementation planning services - 72240000 - Systems analysis and programming services - 72253200 - Systems support services ## Release History - 8 Jul 2021 at 17:04 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/30027f8b-1c95-4cae-aff6-7297e7b84450 - 17 Jun 2021 at 14:55 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/30027f8b-1c95-4cae-aff6-7297e7b84450 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/30027f8b-1c95-4cae-aff6-7297e7b84450 8th July 2021 - Opportunity notice on Contracts Finder - https://in-tendhost.co.uk/birminghamcc/aspx/ Additional information on how to apply for this contract ## Notice URLs - https://in-tendhost.co.uk/birminghamcc - https://in-tendhost.co.uk/birminghamcc/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-0213b09e-6d3a-4a3a-ab3c-941e2670c733. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-0213b09e-6d3a-4a3a-ab3c-941e2670c733.json.