--- title: "Finding and Matching Tool" ocid: "ocds-b5fd17-02a98947-4bca-439c-8e33-34f0e8de9d71" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-02a98947-4bca-439c-8e33-34f0e8de9d71" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-02a98947-4bca-439c-8e33-34f0e8de9d71.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-02a98947-4bca-439c-8e33-34f0e8de9d71.json" source: "Contracts Finder" current_stage: "Planning" buyer: "UK SHARED BUSINESS SERVICES LIMITED" published: "2020-09-11" --- # Finding and Matching Tool Buyer: UK SHARED BUSINESS SERVICES LIMITED Current stage: Planning OCID: ocds-b5fd17-02a98947-4bca-439c-8e33-34f0e8de9d71 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-02a98947-4bca-439c-8e33-34f0e8de9d71) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-02a98947-4bca-439c-8e33-34f0e8de9d71.json) ## Summary The UK Shared Business Services Limited is currently in the planning stage of a procurement process for a project titled "Finding and Matching Tool" within the Information Systems industry. This initiative is focused on enhancing the identification and matching of expert reviewers for grant applications, aiming to innovate the selection process with advanced technical capabilities. Key milestones include an engagement end date on 23rd September 2020, with an overall budget estimated at up to £120,000 per year. The tender is expected to launch in the fourth quarter of the financial year 2020/2021, though this timeline may be subject to adjustment. This procurement presents significant opportunities for businesses specialising in software development, particularly those with expertise in tools for text analytics and reviewer matching systems. Organisations that can meet the requirements for either finding new reviewers or matching them based on application criteria will be well-positioned to compete. Small and medium-sized enterprises (SMEs) are particularly encouraged to participate, given the focus on innovative and potentially cost-effective solutions that can integrate with existing funding systems while ensuring compliance with GDPR regulations. ## Notice Objectives: a) Finding Tool: To enable the identification of new expert reviewers who might initially be unknown to UKRI to assess a relevant grant application, through external means i.e. the tool must be able to identify relevant key criteria (e.g. key words) within an application's text, and then search external data services for relevant reviewers depending on the identified criteria. It would be advantageous if the tool will be able to return suggested reviewers which cover the breadth of UKRI's applications i.e. individuals in industry as well as academia, as well as STEM and non-STEM reviewers. b) Matching Tool: The tool must be able to identify relevant key criteria (e.g. key words) within an application's text and then search within a predefined list of reviewers to find the individuals with the most suitable expertise for reviewing that application. The tool must be able to do this for one application, and for a large group of applications simultaneously. In addition, it would be an advantage if the tool could also carry out text analytics/matching to identify resubmissions, plagiarism, sub-optimal application quality, scope of application vs scope of funding opportunity and sub-optimal review quality. Note: We are looking for tools which can perform either a) or b), or a combination of both. Also note that the databases from which data will be drawn from will evolve and are not static. Summary of what you are looking to achieve from the sessions 1. Understand current tools available for the above objectives within the market 2. Understand any innovations/other functionality within this space to achieve the above objectives 3. Estimate the cost of the 'off the shelf' tools to inform future spend/procurement 4. Understand the technical integration feasibility of these types of tools with our funding system 5. Understand how current suppliers comply with GDPR requirements/regulations 6. Identification of any unfeasible requirements, or any new requirements Overall this will inform the suggested options for Reviewer Finding and Matching within UKRI. -Our budget is estimated as being up to PS120k per year -We are looking for a 2 + 1 term contract - This will be structured as an initial 2 year term with an option to extend for a further 12 months. Rough timeline for when the tender is due to launch is Financial year 20/21: Quarter 4 - However this date is subject to change. Please find attached two documents:- >The first one is a high level user needs document detailing what is required from the potential software >The second one includes the agenda and information around the supplier day and expressing an interest in attending ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/a2783f51-6139-4882-918f-66c4f39d9df9 | | Notice type | Market Engagement Notice | | Procurement type | Standard | | Procurement category | Not specified | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 11 Sep 2020 | | Submission deadline | Not specified | | Future notice date | 23 Sep 2020 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planning | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | UK SHARED BUSINESS SERVICES LIMITED | | Locality | SWINDON | | Post town | Swindon | | Postcode | SN2 1FF | | Country | England | | ITL 1 | TLK South West (England) | | ITL 2 | TLK7 Gloucestershire and Wiltshire | | ITL 3 | TLK71 Swindon | | Local authority | Swindon | | Electoral ward | Rodbourne Cheney | | Westminster constituency | Swindon North | | Delivery location | Not specified | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48810000 - Information systems ## Release History - 11 Sep 2020 at 07:46 - Planning - Market Engagement Notice - https://www.contractsfinder.service.gov.uk/Notice/a2783f51-6139-4882-918f-66c4f39d9df9 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/a2783f51-6139-4882-918f-66c4f39d9df9 11th September 2020 - Early engagement notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/Attachment/0fa2b360-70fa-4dee-9274-eb20570617d6 DDaT20116 - High Level User Needs - https://www.contractsfinder.service.gov.uk/Notice/Attachment/05973396-f6e0-484b-9034-746d0c0bd430 DDaT20116 - Agenda and further details ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-02a98947-4bca-439c-8e33-34f0e8de9d71. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-02a98947-4bca-439c-8e33-34f0e8de9d71.json.