---
title: "QU316 - Survey of Sutton Coldfield Library's Archives and Local Studies Collections - AWARD"
ocid: "ocds-b5fd17-02ba4e97-7c40-4342-8061-64a201351112"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-02ba4e97-7c40-4342-8061-64a201351112"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-02ba4e97-7c40-4342-8061-64a201351112.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-02ba4e97-7c40-4342-8061-64a201351112.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "BIRMINGHAM CITY COUNCIL"
published: "2020-10-07"
---

# QU316 - Survey of Sutton Coldfield Library's Archives and Local Studies Collections - AWARD

Buyer: BIRMINGHAM CITY COUNCIL  
Current stage: Award  
OCID: ocds-b5fd17-02ba4e97-7c40-4342-8061-64a201351112

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## Summary

Birmingham City Council is seeking a supplier for the contract titled "QU316 - Survey of Sutton Coldfield Library's Archives and Local Studies Collections." This tender is part of the services industry, with a focus on archive services. The contract period is set to commence on 19th October 2020 and concludes on 19th April 2021. The procurement method is an open procedure, with quotation submissions due by noon on 31st January 2020. The work involves providing preliminary assessments of archival collections and future recommendations for their management and preservation, particularly for materials stored at the library in Sutton Coldfield, West Midlands.

This contract presents a valuable opportunity for businesses specialising in archival services, libraries, and conservation services. Small and medium enterprises (SMEs) are particularly encouraged to compete, as the project entails services that require specialized knowledge in archival management and conservation practices. Companies that can demonstrate expertise in handling archival materials and compliance with EN 16893:2018 storage standards will find this tender aligns with their capabilities, offering potential for significant business growth and collaboration with local government entities.

## Notice

Sutton Coldfield archive comprises around 500 linear metres of shelving and c.400 records management boxes of archival and local history material that includes: o the records of Sutton Borough Council from the mid-19th century to c.1974 o an extensive collection of local authority building plans o historic newspapers o photographic collections o material relating to the 9th Scout Jamboree held in Sutton Coldfield in 1957 o Civil Defence records o local history published works The archive is currently stored in three separate store rooms at the library site at Lower Parade, Sutton Coldfield. To facilitate this, the Council requires a supplier for the provision of work to comprise: 1) Preliminary work to provide intellectual control of the collections and an appraisal of the conservation and preservation needs of the collection. This will inform: 2) Production of a report to present recommendations for the future of the collections, to include costed option, with time scales, for future cataloguing/intellectual control work, conservation and preservation work. The report will need to give consideration to the provision of EN 16893:2018 compliant storage and access to the material by stakeholders. The anticipated length of the project will be 6 months. The Council will be using its free to use e-tendering system (in-tend) for the administration of this procurement process and potential suppliers must register with the system to be able to express an interest. If you wish to express an interest in this opportunity please click on the following link to access https://in-tendhost.co.uk/birminghamcc/ and submit your details to register. You will then be sent details on how to log on which will enable you to download all relevant quotation documentation. If you are unable to register with In-tend or have any questions or problems on how to use this web site please either email us at: cps@birmingham.gov.uk or call CPS Helpdesk on 0121 464 8000. Your completed quote submission should be returned by noon on 31st January 2020 via the 'in-tend' system https://in-tendhost.co.uk/birminghamcc

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/65b53fa1-24d1-4523-a09b-f8f714e4239b |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | SME |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 7 Oct 2020 |
| Submission deadline | 31 Jan 2020 |
| Future notice date | Not specified |
| Award date | 23 Sep 2020 |
| Contract period | 18 Oct 2020 - 19 Apr 2021 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | £40,541 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | BIRMINGHAM CITY COUNCIL |
| Locality | WEST MIDLANDS |
| Post town | Birmingham |
| Postcode | B4 7WB |
| Country | England |
| ITL 1 | TLG West Midlands (England) |
| ITL 2 | TLG3 West Midlands |
| ITL 3 | TLG31 Birmingham |
| Local authority | Birmingham |
| Electoral ward | Newtown |
| Westminster constituency | Birmingham Ladywood |
| Delivery location | TLG West Midlands (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | THE ARCHIVE-SKILLS CONSULTANCY |

## CPV Codes

### Divisions

- 39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products
- 79 - Business services: law, marketing, consulting, recruitment, printing and security
- 92 - Recreational, cultural and sporting services

### Codes

- 39131100 - Archive shelving
- 79995100 - Archiving services
- 92500000 - Library, archives, museums and other cultural services
- 92510000 - Library and archive services
- 92512000 - Archive services

## Release History

- 7 Oct 2020 at 06:34 - AwardUpdate - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/65b53fa1-24d1-4523-a09b-f8f714e4239b
- 7 Oct 2020 at 06:34 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/65b53fa1-24d1-4523-a09b-f8f714e4239b

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/65b53fa1-24d1-4523-a09b-f8f714e4239b
  7th October 2020 - Awarded contract notice on Contracts Finder

## Notice URLs

- https://in-tendhost.co.uk/birminghamcc
- https://in-tendhost.co.uk/birminghamcc/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-02ba4e97-7c40-4342-8061-64a201351112. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-02ba4e97-7c40-4342-8061-64a201351112.json.