--- title: "Meeting Room and Desk Booking System for FRC" ocid: "ocds-b5fd17-0366086e-8d57-4113-88e0-ee96136469f2" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-0366086e-8d57-4113-88e0-ee96136469f2" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-0366086e-8d57-4113-88e0-ee96136469f2.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-0366086e-8d57-4113-88e0-ee96136469f2.json" source: "Contracts Finder" current_stage: "Award" buyer: "THE FINANCIAL REPORTING COUNCIL LIMITED" published: "2020-05-14" --- # Meeting Room and Desk Booking System for FRC Buyer: THE FINANCIAL REPORTING COUNCIL LIMITED Current stage: Award OCID: ocds-b5fd17-0366086e-8d57-4113-88e0-ee96136469f2 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-0366086e-8d57-4113-88e0-ee96136469f2) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-0366086e-8d57-4113-88e0-ee96136469f2.json) ## Summary The Financial Reporting Council Limited is seeking a supplier for a Meeting Room and Desk Booking System, aimed at transitioning to a flexible hot desking arrangement in their London office. The procurement is currently in the award stage, with the contract awarded on 14th February 2020 and set to run from 16th February 2020 to 15th February 2023, with a total contract value of £57,302. The original tender was published on 25th October 2019, with a deadline for bids on 8th November 2019. This procurement falls under the categorisation of office and computing machinery, equipment and supplies, specifically in the software package and information systems domain. This contract presents a significant opportunity for businesses involved in providing office technology solutions and software systems, particularly those focusing on desk booking and management solutions. Small and medium-sized enterprises (SMEs) would be well-positioned to compete for future contracts, especially if they can demonstrate innovative solutions that enhance workspace efficiency and user experience. Companies with expertise in developing integrated technological solutions that streamline booking processes and improve reporting capabilities may find advantageous opportunities in similar tenders. ## Notice The organisation has decided to move from the current fixed desk setup to a more flexible arrangement and has decided to introduce a desk booking system for the first time as a result. The new system should allow the organisation to make better use of the office work stations through the hot desking arrangement. A desk booking system is needed to provide staff with the assurance that they will have desk when they arrive in the office. The current meeting room booking system is a standalone application that runs on our Intranet site and operates separately to our outlook calendars and can be cumbersome to use. One of the key features of the system is the ability to create daily reports so that the various teams know what setup is required in each room. The reports are used by the Facilities Team and the IT Team to ensure the rooms are prepared as per the booking. The FRC operates in one location, across one floor in London. +++++ This is a summary only - please see the full Invitation to Tender (PDF) for more detail. +++++ Additional information: This is an Award Notice - Closed. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/db76bf27-e656-421a-abbd-0f2e81beb5b8 | | Notice type | Award Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Direct | | Procurement method details | Single tender action (below threshold) | | Tender suitability | SME | | Awardee scale | Large | | All stages | Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 14 May 2020 | | Submission deadline | 8 Nov 2019 | | Future notice date | Not specified | | Award date | 14 Feb 2020 | | Contract period | 16 Feb 2020 - 15 Feb 2023 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £35,000 | | Lots value | Not specified | | Awards value | £57,302 | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Not specified | | Awards status | Active | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | THE FINANCIAL REPORTING COUNCIL LIMITED | | Locality | LONDON | | Post town | Central London | | Postcode | EC2Y 5AS | | Country | England | | ITL 1 | TLI London | | ITL 2 | TLI3 Inner London - West | | ITL 3 | TLI35 Westminster and City of London | | Local authority | City of London | | Electoral ward | Bassishaw | | Westminster constituency | Cities of London and Westminster | | Delivery location | Not specified | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 1 | | Supplier names | SMARTWAY2 | ## CPV Codes ### Divisions - 30 - Office and computing machinery, equipment and supplies except furniture and software packages - 48 - Software package and information systems ### Codes - 30000000 - Office and computing machinery, equipment and supplies except furniture and software packages - 48000000 - Software package and information systems ## Release History - 14 May 2020 at 13:02 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/db76bf27-e656-421a-abbd-0f2e81beb5b8 - 30 Oct 2019 at 09:52 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/e99d12ff-3923-4f4f-99d5-3765d3e05511 - 28 Oct 2019 at 13:10 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/e99d12ff-3923-4f4f-99d5-3765d3e05511 - 28 Oct 2019 at 10:11 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/e99d12ff-3923-4f4f-99d5-3765d3e05511 - 25 Oct 2019 at 09:20 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/e99d12ff-3923-4f4f-99d5-3765d3e05511 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/db76bf27-e656-421a-abbd-0f2e81beb5b8 14th May 2020 - Awarded contract notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/e99d12ff-3923-4f4f-99d5-3765d3e05511 30th October 2019 - Opportunity notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/Attachment/4bc03824-3d5b-42bd-aa55-5cddd02bc218 - https://www.contractsfinder.service.gov.uk/Notice/Attachment/639874c5-7bfe-403d-b1e1-dbbd3b0ac861 Meeting and Desk Booking System 2019.10.28 - https://www.contractsfinder.service.gov.uk/Notice/Attachment/a486628d-c603-433b-aebe-ca1d7137c69f Meeting and Desk Booking System ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-0366086e-8d57-4113-88e0-ee96136469f2. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-0366086e-8d57-4113-88e0-ee96136469f2.json.