--- title: "FM1826 Wiltshire Council Partnering Maintenance Contracts" ocid: "ocds-b5fd17-03ae63cd-25bd-4de7-a613-68df70a697aa" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-03ae63cd-25bd-4de7-a613-68df70a697aa" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-03ae63cd-25bd-4de7-a613-68df70a697aa.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-03ae63cd-25bd-4de7-a613-68df70a697aa.json" source: "Contracts Finder" current_stage: "Tender" buyer: "WILTSHIRE COUNCIL" published: "2024-03-28" --- # FM1826 Wiltshire Council Partnering Maintenance Contracts Buyer: WILTSHIRE COUNCIL Current stage: Tender OCID: ocds-b5fd17-03ae63cd-25bd-4de7-a613-68df70a697aa [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-03ae63cd-25bd-4de7-a613-68df70a697aa) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-03ae63cd-25bd-4de7-a613-68df70a697aa.json) ## Summary Wiltshire Council is seeking contractors/suppliers for partnering maintenance contracts, divided into 6 lots, to deliver building maintenance activities across its property portfolio from 01 October 2024. The council envisions a collaborative partnership to ensure timely repairs, raise compliance levels, standardize maintenance activities, and introduce a planned maintenance programme. The tender, with a deadline of 29th April 2024, falls under repair and maintenance services with a contract period spanning from 2024 to 2029. This tender by Wiltshire Council presents opportunities for SMEs and VCSEs in the services industry, offering a 5-year contract with potential for a further 5-year extension. Businesses involved in building maintenance, facility management, utilities management, energy efficiency, and cyclical maintenance may find this tender attractive. As an open procedure above the threshold, this tender encourages collaboration for continuous improvement in service delivery, aiming to enhance execution, efficiency, and quality through proactive feedback mechanisms. ## Notice https://procontract.due-north.com/Advert?advertId=ad6ba585-78eb-ee11-8127-005056b64545&fromRfxSummary=True&rfxId=63cba1ff-78eb-ee11-8127-005056b64545 Wiltshire Council are looking to engage contractors/suppliers on a 5 year contract with an optional extension period of up to a further 5 years, to deliver a full range of building maintenance activities across the Council's property estate from 01 October 2024. This procurement will be divided into 6 Lots, with 1 contractor awarded to each Lot. Contractors may bid for one, multiple or all lots. The Strategic Asset Maintenance and Facilities Management (SAM&FM) Service is responsible for the maintenance of this property estate. The SAM&FM service provides facility management from the 3 hub office buildings, and are responsible for reactive and planned preventative maintenance, building compliance, utilities management and energy efficiency across the portfolio. To manage this diverse property portfolio, the client has identified a number of core contracts, which, taken together, will be used to deliver the full range of building maintenance activities. Combined, these contracts will ensure that the councils property portfolio remains safe, compliant, and fit for purpose and are designed to include for cyclical maintenance, capital repair of buildings, repair and replacement of systems and minor refurbishments. The council envisions a collaborative partnership with the service provider to accomplish a comprehensive set of long- range objectives during the lifetime to the contract. These include... I. Ensure the timely repair of the Councils property and buildings II. Raise the level of compliance assurance within the property portfolio III. Standardise cyclical maintenance activity and integrate with SFG20 IV. Raise the standard of maintenance of the property portfolio and introduce a rolling five year planned maintenance programme covering each part of the property portfolio V. Increase standardisation of building elements, equipment and systems across the property portfolio VI. Improve the resilience of key sites in the property portfolio The Service provider shall, but only to the extent of its obligations in this Contract, use all reasonable endeavours to secure continuous improvement in the way in which the Services are delivered. Through regular self-assessment and feedback mechanisms the service provider shall proactively identify areas for enhancement in the execution, efficiency, and quality of the service. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/fb744373-7e3a-44d3-b2d8-3394cc1e93e8 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure (above threshold) | | Tender suitability | SME, VCSE | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 28 Mar 2024 | | Submission deadline | 29 Apr 2024 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 30 Sep 2024 - 30 Sep 2029 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | WILTSHIRE COUNCIL | | Locality | TROWBRIDGE | | Post town | Bath | | Postcode | BA14 8JN | | Country | England | | ITL 1 | TLK South West (England) | | ITL 2 | TLK7 Gloucestershire and Wiltshire | | ITL 3 | TLK72 Wiltshire | | Local authority | Wiltshire | | Electoral ward | Trowbridge Central | | Westminster constituency | South West Wiltshire | | Delivery location | TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England) | ## CPV Codes ### Divisions - 50 - Repair and maintenance services ### Codes - 50000000 - Repair and maintenance services ## Release History - 28 Mar 2024 at 19:50 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/fb744373-7e3a-44d3-b2d8-3394cc1e93e8 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/fb744373-7e3a-44d3-b2d8-3394cc1e93e8 28th March 2024 - Opportunity notice on Contracts Finder ## Notice URLs - http://www.wiltshire.gov.uk/ - https://procontract.due-north.com/Advert?advertId=ad6ba585-78eb-ee11-8127-005056b64545&fromRfxSummary=True&rfxId=63cba1ff-78eb-ee11-8127-005056b64545 - https://procontract.due-north.com/Advert?advertId=ad6ba585-78eb-ee11-8127-005056b64545&fromRfxSummary=True&rfxId=63cba1ff-78eb-ee11-8127-005056b64545WiltshireCouncilarelookingtoengagecontractors/suppliersona5yearcontractwithanoptionalextensionperiodofuptoafurther5years,todeliverafullrangeofbuildingmaintenanceactivitiesacrosstheCouncil'spropertyestatefrom01October2024.Thisprocurementwillbedividedinto6Lots,with1contractorawardedtoeachLot.Contractorsmaybidforone,multipleoralllots.TheStrategicAssetMaintenanceandFacilitiesManagement(SAM&FM)Serviceisresponsibleforthemaintenanceofthispropertyestate.TheSAM&FMserviceprovidesfacilitymanagementfromthe3hubofficebuildings,andareresponsibleforreactiveandplannedpreventativemaintenance,buildingcompliance,utilitiesmanagementandenergyefficiencyacrosstheportfolio.Tomanagethisdiversepropertyportfolio,theclienthasidentifiedanumberofcorecontracts,which,takentogether,willbeusedtodeliverthefullrangeofbuildingmaintenanceactivities.Combined,thesecontractswillensurethatthecouncilspropertyportfolioremainssafe,compliant,andfitforpurposeandaredesignedtoincludeforcyclicalmaintenance,capitalrepairofbuildings,repairandreplacementofsystemsandminorrefurbishments.Thecouncilenvisionsacollaborativepartnershipwiththeserviceprovidertoaccomplishacomprehensivesetoflong-rangeobjectivesduringthelifetimetothecontract.Theseinclude...I.EnsurethetimelyrepairoftheCouncilspropertyandbuildingsII.RaisethelevelofcomplianceassurancewithinthepropertyportfolioIII.StandardisecyclicalmaintenanceactivityandintegratewithSFG20IV.RaisethestandardofmaintenanceofthepropertyportfolioandintroducearollingfiveyearplannedmaintenanceprogrammecoveringeachpartofthepropertyportfolioV.Increasestandardisationofbuildingelements,equipmentandsystemsacrossthepropertyportfolioVI.ImprovetheresilienceofkeysitesinthepropertyportfolioTheServiceprovidershall,butonlytotheextentofitsobligationsinthisContract,useallreasonableendeavourstosecurecontinuousimprovementinthewayinwhichtheServicesaredelivered.Throughregularself-assessmentandfeedbackmechanismstheserviceprovidershallproactivelyidentifyareasforenhancementintheexecution,efficiency,andqualityoftheservice. ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-03ae63cd-25bd-4de7-a613-68df70a697aa. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-03ae63cd-25bd-4de7-a613-68df70a697aa.json.