--- title: "HMPO Scanning, Validation and Storage" ocid: "ocds-b5fd17-03d328ab-2384-4809-bb12-00bf5d33cf7b" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-03d328ab-2384-4809-bb12-00bf5d33cf7b" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-03d328ab-2384-4809-bb12-00bf5d33cf7b.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-03d328ab-2384-4809-bb12-00bf5d33cf7b.json" source: "Contracts Finder" current_stage: "Planning" buyer: "HOME OFFICE" published: "2018-08-23" --- # HMPO Scanning, Validation and Storage Buyer: HOME OFFICE Current stage: Planning OCID: ocds-b5fd17-03d328ab-2384-4809-bb12-00bf5d33cf7b [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-03d328ab-2384-4809-bb12-00bf5d33cf7b) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-03d328ab-2384-4809-bb12-00bf5d33cf7b.json) ## Summary The Home Office is currently in the planning stage of the procurement for the HMPO Scanning, Validation and Storage contract, which is aimed at supporting the transformation of Her Majesty’s Passport Office into a modern digital enterprise. This tender is connected to the electronic data management (EDM) industry and has an estimated contract value of £80 million over an initial term of five years, with options for extension. A Market Engagement Event is scheduled for 18 September 2018, and interested parties should submit all inquiries via the Authority's e-sourcing tool. It is important for potential bidders to note that a Non-Disclosure Agreement must be completed by 7 September 2018 to partake in the proceedings. This procurement presents significant opportunities for businesses, particularly small and medium enterprises (SMEs), that specialise in data services, administration, and related electronic documentation workflows. Companies offering services in secure handling, documentation digitisation, cashiering, validation checks, and storage solutions would be well-suited to compete for this contract. By engaging in this tender, businesses can contribute to the digital transformation efforts of a major public entity while potentially securing a substantial and long-term revenue stream. ## Notice The primary objective of the proposed upcoming Home Office procurement is to support the transformation strategy of Her Majesty's Passport Office (HMPO) to become a modern digital business. The service will maintain business continuity of a range of existing back-office services, to support passport application processing; reducing and removing reliance on the current paper workflow; and removing geographical processing constraints. It is envisaged that the required services will include (but not be limited to), secure handling and digitisation of documentation, cashiering and payment processing, checking and validation of documentation, physical storage and retrieval of documentation and return of documentation to the applicant. The proposed length of the contract is a 5-year initial term, with options to extend with an estimated value of PS80m. A Market Engagement Event is currently targeted to be held on 18.9.2018. All enquiries should be submitted via The Authority's e-sourcing tool at: https://gpsesourcing.cabinetoffice.gov.uk/sso/jsp/login.jsp. If you have not previously registered follow the link above and complete/submit the form you will then receive an email quoting your unique system username and password. These will enable you to access all the relevant documentation via the opportunities link on this page. If you need assistance with registration please contact Crown Commercial Services by-phone/email 0345 010 3503 supplier@crowncommercial.gov.uk . In addition, before you receive any further information or attend the event you will need to complete a Non-Disclosure Agreement (NDA) available through the e-sourcing tool. Please ensure that this is returned by 7th September latest. A Prior Information Notice Reference Number 2018/S 161-368374 is available on the Tenders Electronic Daily website at https://ted.europa.eu/TED/main/HomePage.do . Additional information: All enquiries should be submitted via The Authority's e-sourcing tool at: https://gpsesourcing.cabinetoffice.gov.uk/sso/jsp/login.jsp ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/2351a4b8-bc3a-4fc4-8dcd-ea82aba5bc8b | | Notice type | Market Engagement Notice | | Procurement type | Standard | | Procurement category | Not specified | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 23 Aug 2018 | | Submission deadline | Not specified | | Future notice date | 18 Sep 2018 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planning | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | HOME OFFICE | | Locality | LONDON | | Post town | South West London | | Postcode | SW1P 4DF | | Country | England | | ITL 1 | TLI London | | ITL 2 | TLI3 Inner London - West | | ITL 3 | TLI35 Westminster and City of London | | Local authority | Westminster | | Electoral ward | St James's | | Westminster constituency | Cities of London and Westminster | | Delivery location | Not specified | ## CPV Codes ### Divisions - 48 - Software package and information systems - 72 - IT services: consulting, software development, Internet and support - 75 - Administration, defence and social security services - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 48613000 - Electronic data management (EDM) - 72300000 - Data services - 75100000 - Administration services - 79820000 - Services related to printing - 79900000 - Miscellaneous business and business-related services ## Release History - 23 Aug 2018 at 16:53 - Planning - Market Engagement Notice - https://www.contractsfinder.service.gov.uk/Notice/2351a4b8-bc3a-4fc4-8dcd-ea82aba5bc8b - 23 Aug 2018 at 16:43 - Planning - Market Engagement Notice - https://www.contractsfinder.service.gov.uk/Notice/2351a4b8-bc3a-4fc4-8dcd-ea82aba5bc8b - 23 Aug 2018 at 16:34 - Planning - Market Engagement Notice - https://www.contractsfinder.service.gov.uk/Notice/2351a4b8-bc3a-4fc4-8dcd-ea82aba5bc8b - 23 Aug 2018 at 16:28 - Planning - Market Engagement Notice - https://www.contractsfinder.service.gov.uk/Notice/2351a4b8-bc3a-4fc4-8dcd-ea82aba5bc8b ## Documents - https://www.contractsfinder.service.gov.uk/Notice/2351a4b8-bc3a-4fc4-8dcd-ea82aba5bc8b 23rd August 2018 - Early engagement notice on Contracts Finder ## Notice URLs - https://gpsesourcing.cabinetoffice.gov.uk/sso/jsp/login.jsp - https://ted.europa.eu/TED/main/HomePage.do ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-03d328ab-2384-4809-bb12-00bf5d33cf7b. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-03d328ab-2384-4809-bb12-00bf5d33cf7b.json.