---
title: "Email Archive"
ocid: "ocds-b5fd17-04408713-bbd0-4af9-a82a-17bd22a17ef0"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-04408713-bbd0-4af9-a82a-17bd22a17ef0"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-04408713-bbd0-4af9-a82a-17bd22a17ef0.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-04408713-bbd0-4af9-a82a-17bd22a17ef0.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "POLICE, FIRE & CRIME COMMISSIONER FOR STAFFORDSHIRE"
published: "2025-05-19"
---

# Email Archive

Buyer: POLICE, FIRE & CRIME COMMISSIONER FOR STAFFORDSHIRE  
Current stage: Award  
OCID: ocds-b5fd17-04408713-bbd0-4af9-a82a-17bd22a17ef0

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-04408713-bbd0-4af9-a82a-17bd22a17ef0)  
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## Summary

The recent procurement process for software-related services, titled "Email Archive," was orchestrated by the Police, Fire & Crime Commissioner for Staffordshire. This procurement falls under the services category with the industry classification code 72260000. The process has progressed to the award stage, with a key date being 19th May 2025, when the award was made active. This contract, however, had its tender period ending earlier on the same day at 09:08 British Summer Time. The procurement method employed was a limited, competitive quotation approach, specifically designed for projects below a certain threshold. The contract is set to commence on 20th May 2025 and will run until 19th May 2028, covering various delivery locations including the UK and even extending to global destinations such as the Channel Islands and Europe.

This tender offers substantial opportunities for growth, particularly for small and medium-sized enterprises (SMEs), which are eligible to participate in such procurement processes. Although the contracted supplier, Softcat Ltd, is a large-scale organisation, the competitive quotation method suggests a business environment conducive to smaller entities that can offer specialised software-related services. Additionally, the procurement’s extended geographic scope offers businesses the chance to leverage international markets. Companies specialising in software services, especially those with innovative and competitive solutions for email archiving, are well-suited to compete in similar future tenders put forth by governmental and civic bodies like the Police, Fire & Crime Commissioner for Staffordshire.

## Notice

Cryoserver

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/323fe954-66e1-4916-8249-878b741d8c36 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Limited |
| Procurement method details | Competitive quotation (below threshold) |
| Tender suitability | SME |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 19 May 2025 |
| Submission deadline | 19 May 2025 |
| Future notice date | Not specified |
| Award date | 18 May 2025 |
| Contract period | 19 May 2025 - 19 May 2028 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | POLICE, FIRE & CRIME COMMISSIONER FOR STAFFORDSHIRE |
| Locality | STAFFORD |
| Post town | Stoke-on-Trent |
| Postcode | ST18 0YY |
| Country | England |
| ITL 1 | TLG West Midlands (England) |
| ITL 2 | TLG2 Shropshire and Staffordshire |
| ITL 3 | TLG24 Staffordshire CC |
| Local authority | Stafford |
| Electoral ward | Milwich |
| Westminster constituency | Stone, Great Wyrley and Penkridge |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | SOFTCAT |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72260000 - Software-related services

## Release History

- 19 May 2025 at 09:13 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/323fe954-66e1-4916-8249-878b741d8c36

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/323fe954-66e1-4916-8249-878b741d8c36
  19th May 2025 - Awarded contract notice on Contracts Finder

## Notice URLs

- https://staffordshire-pfcc.gov.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-04408713-bbd0-4af9-a82a-17bd22a17ef0. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-04408713-bbd0-4af9-a82a-17bd22a17ef0.json.